Eastern Coalfields Limited IS 13656/IS 11656 Oils Tender 2026 India
Eastern Coalfields Limited
JAMTARA, JHARKHAND
Posted:
23 February 2026
Closed:
6 March 2026
GEM
GEM
Indian Air Force Internal Combustion Engine Oil, Automotive Hydraulic Brake Fluid & Antifreeze Tender Jamnagar Gujarat 2026
Progress
Issue16-Jul-2026, 8:43 am
AwardPending
Quantity
2850
Category
Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656
Bid Type
Two Packet Bid
Categories
9
Tender Overview
The Indian Air Force (Department of Military Affairs) seeks supply of automotive lubricants and fluids in Jamnagar, Gujarat. The scope includes: Engine Oil with SAE viscosity classifications, Automotive Hydraulic Brake Fluid Heavy Duty per IS 8654, and Antifreeze Coolant per IS 5759, all conforming to relevant IS standards. Tender emphasizes BIS/type-test certificates, material test reports, and delivery of packaged goods with specified pack sizes. The contract allows quantity variation up to 25% during and after award, with delivery timelines linked to original delivery orders and extended periods. The procurement is supply-only, requiring on-time delivery to the specified location and adherence to spec-compliant testing.
Technical Specifications & Requirements
- Standards & Certifications: IS conformity for each fluid; mandatory BIS licence and type-test certificates; material test certificate to accompany shipments; IS 13656 (engine oil) and IS 5759 (antifreeze) compliance inferred; IS 8654 for brake fluid.
- Product Characteristics: Engine oil viscosity grade per SAE classification; brake fluid heavy-duty type; antifreeze coolant with specified packing and unit dimensions; packing sizes and pack units to be declared by bidder.
- Quality & Testing: Buyer’s lab to verify material tests; supplier must provide test certificates along with supply; non-compliance leads to rejection.
- Delivery & Scope: Scope is “Only supply of Goods”; delivery schedule aligned with option clause and original delivery order; quantity adjustments up to 25% permitted.
- Past Experience: Demonstration of prior supply or contract execution for automotive fluids acceptable via contract copies, client execution certificates, or third-party notes.
Terms, Conditions & Eligibility
- EMD/Guarantees & Payment: Not explicitly stated in data; bidders should anticipate standard bid security and post-delivery payment terms as per atc/terms.
- Delivery: Delivery period linked to last date of original order; option period uses a calculated extension formula with a minimum of 30 days.
- Documentation: Upload BIS licences, type-test certificates, approval certificates, and relevant certificates with bid; material test certificates to accompany shipments.
- Acceptance: Materials accepted only after buyer’s lab verification; non-conformant items rejected; past experience proofs acceptable as specified.
Key Specifications
-
Engine Oil: SAE viscosity grade as per IS 13656; packaging size and unit to be declared
-
Automotive Hydraulic Brake Fluid, Heavy Duty: IS 8654 compliant; packaging size and unit details to be supplied
-
Antifreeze Coolant: IS 5759 compliant; packing size and unit details to be supplied
-
Conformity: IS conformity certificates required; BIS licence and type-test certificates mandatory
-
Delivery: Supply-only scope; delivery within original/extended periods per option clause; 25% quantity variation allowed
Terms & Conditions
-
EMD amount and payment terms not explicitly stated; bidders should prepare standard bid security as per ATC
-
Delivery relaxations: quantities may increase up to 25% during/after contract at contracted rates
-
Material test certificates must accompany each shipment and be verified by buyer lab
Important Clauses
Payment Terms
No explicit payment terms stated; bidders should anticipate standard atc terms and post-delivery payment per contract
Delivery Schedule
Delivery period starts from last date of original delivery order; increased quantity extension uses formula: (additional/original) × original delivery period, min 30 days
Penalties/Liquidated Damages
Not specified; typical contracts impose LD for late delivery; bidders to review ATC for specifics
Bidder Eligibility
-
Proven experience supplying automotive fluids or related chemicals
-
Valid BIS licence and ability to furnish type-test certificates
-
Financial capability to sustain supply-chain for multiple SKUs
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Internal Combustion Engine Crankcase Oils for Automotive Application (V2) Conforming to IS 13656 (Q3) , Automotive Hydraulic Brake Fluid, Heavy Duty (V2) Conforming to IS 8654 (Q3) , Antifreeze Coolant (V2) Conforming to IS 5759 (Q3)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
JAMNAGAR
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | JAMNAGAR | JAMNAGAR | - | - | 1050 | 45 | - |
Authority Records
MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT
BID & GeM Expert Consultancy
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Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 9
GeM-Bidding-9613998.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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GEM
Tender Results
Loading results...
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Engine Oil Viscosity Classification (SAE Viscosity Grade) | SAE 20W |
| Generic | Pack Size (In Liters) | 0.5 Liter, 1 Liter, 5 Liter, 6 Liter, 7.5 Liter, 8.5 Liter, 10 Liter, 15 Liter, 20 Liter, 210 Liter, Open Supply (In Liters) |
| Generic | Unit | Container, Liters |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates / past project proof
4
Financial statements (audited if available)
5
EMD document or bid security as applicable
6
Material Test Certificate to accompany goods
7
BIS licence and type-test certificates
8
OEM authorizations or approvals if applicable
9
Technical compliance certificates per product specification
10
Any other certificates as prescribed in bid document
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the Jamnagar automotive fluids tender in 2026?
Bidders must upload BIS licences, type-test certificates, and material test certificates along with technical compliance documents. Ensure IS conformity for IS 13656, IS 8654, and IS 5759; attach past experience proofs and financial statements; comply with the 25% quantity variation option and delivery terms.
What documents are required for IS compliance in this bid?
Required documents include BIS licence, IS conformity certificates, type-test certificates, material test certificate for each shipment, OEM authorizations if applicable, GST certificate, PAN, experience proofs, and financial statements to demonstrate capability for automotive fluids supply.
What are the delivery terms for quantity variations in this tender?
Delivery terms allow a 25% increase in quantity during and after contract at contracted rates; delivery starts from the last date of the original delivery order with minimum 30 days extension if needed.
Which IS standards govern the fluids in this tender in Jamnagar?
Engine oil is governed by IS 13656 with SAE viscosity grade requirements; brake fluid must conform to IS 8654; antifreeze coolant must follow IS 5759; all must achieve BIS certification where applicable.
What is required for material testing and acceptance?
Material Test Certificate must accompany each shipment; buyer’s lab will conduct verification tests, and results will determine acceptance; non-conforming items will be rejected and may affect eligibility.
What are the typical payment terms for this IAF procurement?
Payment terms are specified in ATC; bidders should prepare for standard advance/after-delivery terms and ensure compliance with delivery milestones and acceptance criteria set by the buyer.
How to demonstrate past experience for this automotive fluids bid?
Provide contract copies with invoices and client self-certification, execution certificates from clients, or third-party inspection notes showing successful supply of automotive fluids or related chemicals.
Where can bidders find the exact registration and QA certifications needed?
Refer to the ATC and Product Specifications in the bid document; ensure BIS licence, type-test certificates, OEM authorizations (if any), and IS conformity certificates are included with the bid submission.
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Historical Analysis
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Documents 9
GeM-Bidding-9613998.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS