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GEM

Indian Army Recruitment/Examination Software Tender 2025 India – OEM Licensing, Training & Deployment Standards

Bid Publish Date

17-Oct-2025, 5:41 pm

Bid End Date

20-Oct-2025, 6:00 pm

Location

GAYA , BIHAR

Progress

Issue17-Oct-2025, 5:41 pm
Technical18-10-2025 21:21:37
Financial
AwardCompleted
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Scope includes OEM licensing policy, deployment platform, hosting environment, and training options
  • • Delivery extension formula: (Increased quantity ÷ Original quantity) × Original delivery period with minimum 30 days
  • • Quantity variation allowed up to 25% during contract and extended period
  • • No BOQ items available; emphasis on software licensing and lifecycle support
  • • Explicit requirement for OEM support for patches, bug fixes, and version upgrades

Categories 2

RECRUITMENT SOFTWARE

Tender Overview

  • Organization: Indian Army (Department Of Military Affairs) seeking Recruitment / Examination Software solutions in India. The tender covers software licensing, deployment options, OEM support terms, and training provisions. The scope notes multiple licensing parameters such as licence duration, platform type, hosting environment, and OEM maintenance for patches, bug fixes, and version upgrades. As the BOQ shows 0 items, the procurement emphasizes software licence framework, deployment model, and training perks, with an option clause allowing up to 25% quantity variation and a flexible delivery timeline linked to original delivery periods. The opportunity is nationwide under the government procurement framework with standard integration considerations for military education or examination processes. A unique differentiator is the explicit emphasis on OEM licensing policy, platform hosting, and post-purchase support, rather than a traditional hardware-centric tender. This requires bidders to align with government procurement norms, software lifecycle support, and training provisions while accommodating potential expansion during contract execution.

Technical Specifications & Requirements

  • Category: BASIC INFORMATION; SCOPE OF LICENCE; Platform type; Hosting Environment/Deployment; OEM support; Training options.
  • Licence components: Types of Licence; Duration of Subscription (in months); OEM Licensing policy; Scope of Installation; Number of years for OEM support (patches/bug fixes); Number of years for OEM upgradation; Training days.
  • Delivery & deployment: Hosting/Deployment option; Platform type; Support from OEM; Training options.
  • Standards or certifications: Not explicitly listed; demands OEM alignment and deployment readiness for Indian Army environments.

Terms, Conditions & Eligibility

  • Option Clause: Purchaser can increase/decrease quantity by up to 25% at contract placement and during currency at contracted rates.
  • Delivery timelines: Additional time calculation formula provided; minimum extension rules apply (minimum 30 days).
  • Compliance: Bidders must comply with these terms; no BOQ items exist at present; focus on licensing and deployment terms rather than physical goods.

Key Specifications

  • Category: Recruitment / Examination Software

  • Licence types and duration to be provided by bidder

  • OEM licensing policy and platform hosting/deployment options

  • Number of years for OEM support for patches and upgrades

  • Training options including number of days

  • Any training delivery modality and post-implementation support

Terms & Conditions

  • 25% quantity variation rights at contract initiation and during currency

  • Delivery period can extend per the option clause with a minimum 30 days

  • OEM support coverage for patches, bug fixes, and version upgrades

Important Clauses

Payment Terms

Not specified in available data; bidders should expect standard government terms once tender is released

Delivery Schedule

Delivery timeline linked to the last date of the original delivery order; extended period rules apply

Penalties/Liquidated Damages

Not explicitly provided; bidder should anticipate standard government LDs for late delivery in absence of BOQ

Bidder Eligibility

  • Experience in supplying recruitment/examination software to government bodies

  • Demonstrated OEM licensing capability and deployment readiness

  • Financial stability and GST registration

Documents 3

GeM-Bidding-8489529.pdf

Main Document

CATALOG-Specification-1

CATALOG Specification

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Indian Army Recruitment / Examination Software Tender India 2025 ISO/IS 550 Compatible – 285000.0 Year 2025

Indian Army

MUZAFFARPUR, BIHAR

Posted: 28 November 2025
Closed: 1 December 2025
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Recruitment / Examination Software,Recruitment / Examination Software

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COIMBATORE, TAMIL NADU

Posted: 1 October 2025
Closed: 4 October 2025
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JABALPUR, MADHYA PRADESH

Posted: 22 March 2025
Closed: 26 March 2025
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KAMRUP, ASSAM

Posted: 26 July 2025
Closed: 30 July 2025
GEM

Recruitment / Examination Software

Indian Army

KAMRUP, ASSAM

Posted: 26 July 2025
Closed: 30 July 2025
GEM

Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
BASIC INFORMATION Category Recruitment Software
BASIC INFORMATION Components of the offered product Miscellaneous
SCOPE OF LICENCE Types of Licence Perpetual
SCOPE OF LICENCE Duration of Subscription (in months) (Hint :- Select '0' if not applicable)" 12.0 - 60.0 Or higher
SCOPE OF LICENCE OEM Licensing policy Per Named User/User
SCOPE OF LICENCE Scope of Installation Installation
SCOPE OF LICENCE Platform type LAN Based
SCOPE OF LICENCE Hosting Enviroment/ Deployment Option On Premises
SCOPE OF LICENCE The offered product have support from OEM for NA
SCOPE OF LICENCE Number of Years for OEM support for updation (Patches and Bug fixes) is included in the scope of supply (Hint :- Select '0' if not applicable) 1.0 - 5.0 Or higher
SCOPE OF LICENCE Number of Years for OEM support for Upgradation of version is included in the scope of supply (Hint :- Select '0' if not applicable) 1.0 - 5.0 Or higher
SCOPE OF LICENCE Training Options Training Material
SCOPE OF LICENCE No of days Training Provided (Hint :- Select '0' if not applicable) 0.0 - 10.0 Or higher

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar software licensing projects

4

Financial statements demonstrating liquidity

5

EMD/Security deposit documentation (as applicable)

6

Technical bid/documentation on licensing and deployment

7

OEM authorization/endorsement for software supplied

Technical Results

S.No Seller Item Date Status
1ELECTRO COMPUTER CENTRE & EKKLAVYA INFOSYS   Under PMAMake : EKKLAVYA INFOSYS Model : Ekklavya's Software for NAS Configuration18-10-2025 21:21:37Qualified
2KESAR TRADERS   Under PMAMake : EKKLAVYA INFOSYS Model : Ekklavya's Software for NAS Configuration19-10-2025 12:25:40Qualified
3N. E. FABRICATIONS   Under PMAMake : EKKLAVYA INFOSYS Model : Ekklavya's Software for NAS Configuration18-10-2025 21:39:29Qualified

Financial Results

Rank Seller Price Item
L1KESAR TRADERS   Under PMA₹1,79,000Item Categories : Recruitment / Examination Software
L2N. E. FABRICATIONS   Under PMA₹1,85,000Item Categories : Recruitment / Examination Software
L3ELECTRO COMPUTER CENTRE & EKKLAVYA INFOSYS( MSE Social Category:General )    Under PMA₹1,88,000Item Categories : Recruitment / Examination Software

Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for the recruitment software tender in India Army 2025?

Begin by verifying GST, PAN, and financials; obtain OEM authorization; prepare licensing details including licence types, duration, and platform hosting. The bid requires OEM support commitments for patches/updates and details on training options. Ensure you meet eligibility criteria and submit technical and financial bids as per government norms.

What documents are required for the recruitment software bid in India?

Submit GST certificate, PAN, experience certificates for similar software deployments, financial statements, and EMD documents if applicable. Include OEM authorizations, technical compliance details, and deployment plans. Ensure all documents reflect current regulatory compliance and match tender requirements for licensing and support.

What are the key licensing requirements for the Army software tender?

Provide licensing types, duration in months, OEM licensing policy, scope of installation, hosting environment, and platform type. Include number of years for patch/bug fix support and version upgrade support, plus training options and days offered to end users.

When is the delivery timeline and extension policy for this tender?

Delivery extends from the last date of the original delivery order. If optioned, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period with a minimum of 30 days. Compliance with this rule is mandatory for bidders.

What performance standards or certifications are required?

The tender emphasizes OEM support and deployment readiness rather than a specific IS/ISO standard. Bidders should demonstrate capability to provide patches and upgrades and compliance with platform hosting and installation requirements, along with training delivery.

What are the EMD and payment terms for the Army software bid?

EMD details are not specified in the data provided. Payment terms will follow standard government procurement practices after technical and financial bid evaluation; bidders should be prepared for milestone-based payments tied to deployment and acceptance testing.