GEM

Indian Army Catering Service Tender for Event-Based Dinner Veg/Non-Veg with Special Thali (2025) - IS 550/ISO Standards Noted

Bid Publish Date

26-Nov-2025, 12:35 pm

Bid End Date

29-Nov-2025, 9:00 am

Value

₹2,00,000

Location

SOUTH DELHI , DELHI

Progress

Issue26-Nov-2025, 12:35 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Specific requirement for event-based dinner catering with Veg/Non-Veg options and a Special Thali.
  • • Contract quantity/duration can be adjusted by up to 25% at issuance or after award.
  • • Excess settlement allowed: bidders may invoice addons up to a defined percentage with proper documentation.
  • • No BOQ items available; bidders must infer Scope of Work from tender terms and deliver accordingly.
  • • SOW mandates provision of all required items by seller with no additional payments beyond the agreed scope.
  • • Est. contract value: ₹200,000; focus on cost-efficient, compliant service delivery.

Categories 2

FOODS AND DRINKS CATERING SERVICE

Tender Overview

The Indian Army invites bids for an event-based catering service focusing on Dinner (Veg/Non-Veg) with a Special Thali. Estimated value is ₹200,000. The procurement covers turnkey catering for a defined event, with no BOQ items listed. The scope hinges on providing complete meals per event requirements, aligned to the Army’s dining standards and uniform service schedule. A key differentiator is the flexible contract quantity/duration clause, enabling up to 25% adjustment at contract issue or after award. The opportunity targets experienced catering contractors capable of delivering diverse meal options in a disciplined, timely manner for military events. Unique terms include a service-specific SOW with no extra pay beyond the agreed scope and potential excess settlement for add-ons within permitted limits.

Technical Specifications & Requirements

  • Service category: Catering for Event Based Dinner including Veg and Non-Veg options and a Special Thali.
  • Estimated contract value: ₹200,000.
  • Quantity/duration flexibility: up to 25% increase/decrease at issuance; post-award adjustments allowed up to 25%.
  • Payment/ invoicing: Excess settlement option permitted; invoices may include approved addons with supporting documents.
  • No BOQ items specified; bidder must provide all required items as per SOW and deliver per event schedule.
  • Documentation emphasis: compliance with service delivery standards and timely service without extra payments beyond agreed scope.

Terms, Conditions & Eligibility

  • Quantity/duration adjustment rights: up to 25% at contract issue or post-award.
  • Excess settlement: add-on charges allowed within the specified percentage, with mandatory supporting documents.
  • No explicit EMD value; bidders should prepare standard bid security and compliance documents.
  • SOW requires all items provided by the seller; no extra payment by buyer beyond agreed scope.
  • Language: ensure readiness for both Veg and Non-Veg menu planning and execution for the event.

Key Specifications

  • Event-based catering service for dinner

  • Menu options: Veg and Non-Veg with a Special Thali

  • Estimated value: ₹200,000

  • Contract quantity/duration variation up to 25%

  • Excess settlement option for addons with supporting documents

  • No BOQ items listed; scope to be defined via SOW

Terms & Conditions

  • 25% adjustment in quantity or duration at contract issuance or post-award

  • Excess settlement allowed with mandatory addon documentation

  • Seller must provide all required items with no separate extra-pay

Important Clauses

Payment Terms

Excess settlement option permitted; invoices may include approved addons with supporting documents. No extra pay beyond agreed scope.

Delivery Schedule

Catering service to be executed for designated event; bidder to align with Army dining schedule and service windows.

Penalties/Liquidated Damages

Not explicitly stated; bidders should assume standard service delivery penalties if timelines or quality fail to meet SOW.

Bidder Eligibility

  • Experience in event-based catering for large organizations or defense facilities

  • Financial stability demonstrated by turnover documentation

  • Ability to provide Veg/Non-Veg menus with a Special Thali and timely service

Past Similar Tenders (Historical Results)

5 found

Catering service (Event Based) - Lunch; Veg; Special Thali,Catering service (Event Based) - Dinner;

Anand Agricultural University

VADODARA, GUJARAT

Posted: 25 September 2025
Closed: 6 October 2025
GEM

Catering service (Event Based) - Lunch/Dinner; Veg; Special Thali,Catering service (Event Based) -

N/a

KHEDA, GUJARAT

Posted: 20 August 2025
Closed: 30 August 2025
GEM

Catering service (Event Based) - Snacks and Dinner; Veg & Non-veg; Special Thali

Indian Navy

DEHRADUN, UTTARAKHAND

Posted: 7 May 2025
Closed: 22 May 2025
GEM

Catering service (Event Based) - Dinner; veg and non veg; Regular Thali

Indian Navy

Posted: 13 June 2025
Closed: 21 June 2025
GEM

Catering service (Event Based) - Dinner; Non-Veg; Regular Thali

Indian Navy

SOUTH GOA, GOA

Posted: 4 September 2025
Closed: 9 September 2025
GEM

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for catering services (military/event-based preferred)

4

Financial statements or turnover proof

5

Technical bid documents demonstrating menu planning and service capability

6

OEM authorizations or supplier registrations (if applicable)

7

Any prior compliance certificates or quality assurances

Frequently Asked Questions

Key insights about DELHI tender market

How to bid for the Indian Army event-based catering tender 2025?

Bidders should prepare documents listed in the Terms and Conditions, including GST, PAN, experience proofs, and financials. Ensure capability to provide Veg/Non-Veg menus and a Special Thali, with a clear plan for 25% quantity/duration flexibility and addon invoicing under excess settlement.

What documents are required for Army catering procurement 2025?

Submit GST certificate, PAN, company profile, relevant experience certificates, financial statements, technical bid, and any OEM authorizations. Include proof of capability to deliver event-based dinner, Veg/Non-Veg options, and the Special Thali menu.

What are the essential technical specifications for Army catering?

Catered dinner must cover Veg and Non-Veg menus plus a Special Thali; no fixed BOQ; focus on service reliability, hygiene, timely service, and adherence to military event dining standards; addon invoicing allowed with supporting documents under excess settlement.

When is the delivery timeframe for the Indian Army catering contract?

Delivery is tied to the event schedule as per SOW; bidders must align with the Army dining window and ensure meals are served on time for the designated event day.

What is the EMD or bid security for this catering tender?

Explicit EMD amount is not disclosed in the terms; bidders should prepare standard bid security as per government tender guidelines and ensure compliance with submission requirements.

How does the 25% quantity/duration variation work for Army catering?

The contract allows up to 25% adjustment at the time of issue and after award. Bidders must accept revised quantity or duration, with the winner aligning resources to meet revised scope within the same pricing framework.

What are the payment terms for Army event catering contracts?

Payment terms emphasize adherence to the agreed scope; excess settlements may apply for addons with proper documentation. Ensure invoicing aligns to the project milestones and the Army’s payment process for event-based services.

What quality standards or certifications are required for this catering bid?

While specific standards are not listed, bidders should demonstrate hygiene and food safety compliance, experience in military/event catering, and provide supporting certificates and references demonstrating reliable, safe food service delivery.