Rural Development Department Bihar Lighting Pole or Post and Hardware Tubular Street Light Poles Tender 2026 ISO 45001 14001 9001
Progress
Key Highlights
- • Mandatory ISO certifications: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
- • Last 2-year turnover requirement: ₹50 Lakh per year
- • Physical product sample due within 1 week of tender date
- • Local service centre mandatory for post-sale support
- • OEM authorization and GST/UID documentation required
- • Up to 25% quantity variation at Contract placement and during currency
- • Notarized affidavit regarding non-blacklisting required
- • Past performance: 5 work completion certificates or CARC certificate
Tender Overview
The Rural Development Department of Bihar seeks procurement of Lighting Pole or Post and Hardware – Tubular Street Light Poles (V2) (Q3). The tender emphasizes compliance with multiple certifications and pre-qualification documents, including ISO 45001:2018, 14001:2015, 9001:2015, and a last two years turnover of ₹50 Lakh per year. The package requires a physical product sample within 1 week of tender date and mandates an authorized supplier with a local service center. This call-for-bid targets suppliers capable of meeting stringent documentation and quality standards in addition to standard supply obligations. Unique terms include a flexible quantity clause allowing up to a 25% quantity variation and delivery-time adjustments based on that variation. The organization seeks transparent bidders with robust financials and verifiable past performance, ensuring readiness to meet Bihar’s rural lighting needs with compliant, locally supported products.
Technical Specifications & Requirements
- Product category: Tubular street light poles and hardware
- Mandatory certifications: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
- Financial prerequisites: Turnover target of ₹50 Lakh per year (last 2 years); GST returns and PAN/GST documentation
- Documentation & samples: Physical product sample within 1 week; GST Certificate, PAN, UID; ITRs for 2023-24, 2024-25, 2025-26; Balance Sheet and Audit Report
- Authorizations: Authorized certificate from OEM; Local service centre mandatory
- Past performance: Previous 5 Work completion certificates or CARC certificate; Colorful item catalog submitted
- Other submissions: GST returns (GSTR-3B), notarized non-blacklist affidavit
Terms, Conditions & Eligibility
- Quantity flexibility: Purchaser may increase/decrease quantity by up to 25% during and after contract
- Delivery timeline adjustments: Delivery period scales with quantity changes, minimum 30 days; adjustments follow formula
- Documentation required: GST certificate, PAN, UID, turnover certificates, ISO certificates, ITRs, Balance Sheet, audit reports
- Certification/authorization: ISO certifications, OEM authorization, local service center proof
- Blacklisting affidavit: Notarized affidavit confirming not blacklisted
- Sample & compliance: Product sample within 1 week; compliance with provided standards and safety regulations
- Attribution: Bidders must comply with ATC terms and provide complete bid-package documents
Key Specifications
-
Product/service names: Tubular street light poles and related hardware
-
Quantities/values: Not specified; quantity variation up to 25% allowed
-
EMD/Estimated value: Not specified
-
Experience: Required past performance evidenced by 5 work completion certificates or CARC certificate
-
Quality/standards: ISO 45001:2018, 14001:2015, 9001:2015 compliance
-
Delivery/installation: Delivery period adjustable with quantity; minimum 30 days
-
Warranty/AMC: Not specified in data; ISO/compliance implied
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Brand/OEM: Authorization certificate required
Terms & Conditions
-
Bidder must provide OEM authorization and local service center proof
-
Quantity may vary up to 25% during contract with corresponding delivery adjustments
-
Submit all mandated ISO certifications, turnover proofs, ITRs, and audited financials
-
Provide product samples within 7 days and non-blacklisting affidavit
-
Adhere to GST compliance and provide GSTR-3B along with GST certificate
Important Clauses
Payment Terms
Not disclosed in data; ensure compliance with standard government DSP terms and delivery-based payments.
Delivery Schedule
Delivery period adjustable with 25% quantity variation; minimum 30 days; period calculated from original delivery date.
Penalties/Liquidated Damages
Not specified; implied risk present due to delivery schedule adjustments and requirement to meet ISO standards.
Bidder Eligibility
-
Turnover of at least ₹50 Lakh per year for the last 2 financial years
-
ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certification
-
OEM authorization with local service center capability
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
20
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Lighting Pole or Post and Hardware - Tubular Street Light Poles (V2) (Q3)
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Katihar
Delivery Pincodes
854104
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajiya Begam | 854104,BLOCK OFFICE BARARI | Katihar | Bihar | 854104 | 1 | 25 | - |
Authority Records
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Documents 2
GeM-Bidding-9757282.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST Certificate
PAN Card
UID (Aadhaar/Company UID as applicable)
Turnover certificates for last 2 years (₹50 Lakh per year target)
Authorization Certificate from OEM
Physical product sample within 1 week of tender date
ISO Certificates: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
GST Returns (GSTR-3B) for current year
Notarized affidavit of non-blacklisting
ITR for AY 2023-24, 2024-25, 2025-26
Audit Report & Balance Sheet
Colorful items catalogue submission
Previous 5 work completion certificates or CARC certificate
Local service centre evidence
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for lighting pole procurement in Bihar with ISO standards?
Bidders must submit GST certificate, PAN, UID, and turnover proofs showing 2-year average ₹50 Lakh; include OEM authorization and ISO 45001/14001/9001 certificates. Provide 1-week product sample and past performance certificates. Ensure local service center presence and GST-3B filings as part of technical bid.
What documents are required for the tubular street light tender in Bihar?
Required documents include GST certificate, PAN, UID, turnover certificates for last two years, ISO certifications, OEM authorization, product sample within 7 days, ITRs for 2023-24 to 2025-26, Balance Sheet, Audit Report, and past 5 work completion certificates or CARC.
What are the essential standards for Bihar lighting pole procurement?
Bidders must comply with ISO 45001:2018, ISO 14001:2015, and ISO 9001:2015 as a minimum. OEM authorization and local service center proof are required, alongside GST compliance and non-blacklisting affidavits.
When is the delivery period adjustable for quantity changes in Bihar tender?
Delivery periods can extend when quantity increases by up to 25%; the extended time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may further extend within contract limits.
What is the minimum turnover requirement for bidders in this Bihar bid?
Bidder must demonstrate a minimum annual turnover of ₹50 Lakh for each of the last two financial years, with supporting turnover certificates and audited financial statements.
What samples/demos are needed for the Bihar street light poles tender?
A physical product sample must be shown within 7 days of tender date. Include the item catalog with color details, and ensure OEM authorization and local service center readiness for post-sales support.
What documents prove past performance for this Bihar procurement?
Submit the previous 5 work completion certificates or CARC certificates issued by the purchaser, plus related project details to demonstrate capacity to supply tubular street light poles at scale.
How does a bidder prove non-blacklisting for this Bihar tender?
Submit a notarized affidavit declaring the firm is not blacklisted as of bid publication, supplemented by company identity and contact details for verification by the procuring authority.