Indian Army Department of Military Affairs Kitchen Equipment Tender Panchkula Haryana 2026
Progress
Key Highlights
- • Explicit 2-year warranty period for all supplied goods
- • Post-warranty AMC option at 2% of total AMC value per year
- • Up to 25% quantity variation allowed during contract execution
- • EMD amount of ₹30,000 required to participate
- • Installation and commissioning accessories to be included in bid price
- • GST compliance responsibility falls on bidder; reimbursement terms specified
- • No fixed brand or model numbers; multiple equipment categories included
- • Performance security conditions tied to AMC acceptance and continuation
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for a broad range of kitchen and related equipment in Panchkula, Haryana. The procurement covers 24 distinct items including Rice Warmer, Roti Warmer with 4 shelves, Stainless Steel Food Warmer, Atta Kneading Machine, Commercial Wet Grinder, Heavy Duty Mixer Grinder, Sujata Mixer Grinder, Chapati Puffer, Masala Containers, Dosa Tawa, Idli Maker, Masala Tray with Trolley, Stainless Steel Chimney, Air Curtain, Voltas split AC with stabilizer, Voltas/ Samsung appliances, and stainless steel dining furniture. Estimated value is not disclosed; EMD is ₹30,000. The contract allows a 25% quantity variation during ordering and currency, at contracted rates. The successful bidder must supply installation accessories and adhere to warranty and AMC terms. Bidder undertakings for AMC post-warranty are capped at 2% of contract price per year, with quarterly payments. A two-year warranty is stated for the supplied goods. Location and scope strongly emphasize end-to-end provisioning and after-sales support.
Technical Specifications & Requirements
- 24 items listed with diverse kitchen, dining, and electrical equipment
- Delivery terms include option clause enabling up to 25% quantity variation
- Warranty: 2 years from final acceptance; AMC available for the next 1 year at 2% of total AMC value per annum
- AMC payment to be made quarterly after service delivery; performance security forfeiture possible if AMC not accepted
- GST will be applied by bidders; supplier bears responsibility for applicable GST
- Accessories for installation and commissioning must be included in bid price
- No explicit product standards or model numbers provided in tender data
- EMD: ₹30,000; terms indicate bid security required
- 24-item BOQ with unspecified quantities; procurement scope involves multiple equipment categories
- Buyer clarifies that terms and ATC may alter as per corrigendum
Terms, Conditions & Eligibility
- EMD: ₹30,000; submit with bid as per tender terms
- Warranty: 2 years from acceptance; post-warranty AMC at 2% of contract price per year
- AMC: optional; 1-year coverage; quarterly payments
- Delivery: option clause allows up to 25% quantity variation; delivery schedule tied to original/extended periods
- GST: bidder responsible for applicable GST; reimbursement as per actuals or capped percentage
- Accessories: essential installation and commissioning accessories must be included
- Documentation: mandatory certificates and documents; non-submission leads to rejection
- Performance Security: forfeiture possible if AMC not accepted; original return after AMC security verified
- Brand/OEM: not explicitly mandated; no specific model numbers provided
- Warranty/Support: formal AMC post-warranty potential with defined rate and terms
Key Specifications
-
24-item BOQ spanning kitchen appliances, stainless steel fixtures, and dining furniture
-
EMD amount: ₹30,000
-
Warranty: 2 years from final acceptance
-
AMC: 1 year post-warranty at 2% of total AMC value per annum
-
Delivery variation: up to 25% of contracted quantity
-
GST responsibility with actuals or applicable rate
Terms & Conditions
-
EMD of ₹30,000 required; bid security to be submitted
-
Two-year warranty; AMC at 2% annually post-warranty
-
Delivery quantity may vary up to 25% during contract
Important Clauses
Payment Terms
GST payable by bidder; reimbursement as actual or capped rate; AMC payments quarterly
Delivery Schedule
Option to increase quantity by 25%; delivery timing linked to last order date with variable extension
Penalties/Liquidated Damages
Performance security forfeiture possible for non-acceptance of AMC; detailed LD terms to be per contract
Bidder Eligibility
-
Bidder must have prior experience in supplying similar kitchen and electrical equipment
-
Should hold valid GST and PAN numbers
-
Financial stability evidenced by latest financial statements
-
OEM authorization recommended if bidding on brand-specific items
Tender Data
Bid Details
Quantity
202
Category
Rice Warmer
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Rice Warmer , Roti Warmer with 4 shelves , Stainless Steel Food Warmer , Atta Kneading Machine with 1 HP Motor , Commercial Wet Grinder Machine , Heavy Duty Mixer Grinder , Sujata Mixer Grinder , Stainless steel Chapati Puffer , Stainless Steel Masala Container , Dosa Tawa , Aluminium Idli Maker , Stainless steel Masala Tray with Trolley , Stainless Steel Partition , Stainless Steel Chimney Commercial , Eureka Air Curtain , Voltas Split AC with stabilizer , Voltas Deep Freezer , Samsung Refrigerator , 4K LED TV , Tata Sky Dish TV , Stainless Steel Dining Table , Stainless Steel Dining Chair with Cushion , RO with Water Tank 500 ltr
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
14
Pre-Bid & Qualification
Pre-Bid Date
05-10-2026 12:00:00
Pre-Bid Venue
HQ 5 EW Bde C/o 56 APO
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Panchkula
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Panchkula | Panchkula | - | - | 1 | 20 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9876449.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
24 Items Sign in to view GEM price trends Sign in for GEM prices
Rice Warmer
30 Kg
Roti Warmer with 4 shelves
4 Shelves
Stainless Steel Food Warmer
4 Port appx 40 ltr
Atta Kneading Machine with 1 HP Motor
10 Kg
Commercial Wet Grinder Machine
10 Ltr
Heavy Duty Mixer Grinder
2200 Watt
Sujata Mixer Grinder
900 watt
Stainless steel Chapati Puffer
02 x Burner
Stainless Steel Masala Container
01 Kg
Dosa Tawa
Commercial heavy duty
Aluminium Idli Maker
108 idli per batch
Stainless steel Masala Tray with Trolley
12 Nos SS 304
Stainless Steel Partition
Stainless Steel Partition Plate 4 in 1 & Glass
Stainless Steel Chimney Commercial
300-400mm dia duct outlet Stainless Steel Chimney Commercial
Eureka Air Curtain
5 Ft, 5 Nos Blowers
Voltas Split AC with stabilizer
2 Ton
Voltas Deep Freezer
400 Ltr
Samsung Refrigerator
400 ltr
Samsung Refrigerator
220 Ltr
4K LED TV
75 Inch
Tata Sky Dish TV
Ku band frequency
Stainless Steel Dining Table
6.5ft x 3ft
Stainless Steel Dining Chair with Cushion
SS 202 Food Grade
RO with Water Tank 500 ltr
100 Ltr
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Rice Warmer | 30 Kg | 1 | nos | mountainlion | 20 | |
| 2 | Roti Warmer with 4 shelves | 4 Shelves | 1 | nos | mountainlion | 20 | |
| 3 | Stainless Steel Food Warmer | 4 Port appx 40 ltr | 1 | nos | mountainlion | 20 | |
| 4 | Atta Kneading Machine with 1 HP Motor | 10 Kg | 1 | nos | mountainlion | 20 | |
| 5 | Commercial Wet Grinder Machine | 10 Ltr | 1 | nos | mountainlion | 20 | |
| 6 | Heavy Duty Mixer Grinder | 2200 Watt | 1 | nos | mountainlion | 20 | |
| 7 | Sujata Mixer Grinder | 900 watt | 1 | nos | mountainlion | 20 | |
| 8 | Stainless steel Chapati Puffer | 02 x Burner | 1 | nos | mountainlion | 20 | |
| 9 | Stainless Steel Masala Container | 01 Kg | 10 | nos | mountainlion | 20 | |
| 10 | Dosa Tawa | Commercial heavy duty | 1 | nos | mountainlion | 20 | |
| 11 | Aluminium Idli Maker | 108 idli per batch | 1 | nos | mountainlion | 20 | |
| 12 | Stainless steel Masala Tray with Trolley | 12 Nos SS 304 | 1 | nos | mountainlion | 20 | |
| 13 | Stainless Steel Partition | Stainless Steel Partition Plate 4 in 1 & Glass | 100 | nos | mountainlion | 20 | |
| 14 | Stainless Steel Chimney Commercial | 300-400mm dia duct outlet Stainless Steel Chimney Commercial | 1 | nos | mountainlion | 20 | |
| 15 | Eureka Air Curtain | 5 Ft, 5 Nos Blowers | 2 | nos | mountainlion | 20 | |
| 16 | Voltas Split AC with stabilizer | 2 Ton | 2 | nos | mountainlion | 20 | |
| 17 | Voltas Deep Freezer | 400 Ltr | 1 | nos | mountainlion | 20 | |
| 18 | Samsung Refrigerator | 400 ltr | 1 | nos | mountainlion | 20 | |
| 19 | Samsung Refrigerator | 220 Ltr | 1 | nos | mountainlion | 20 | |
| 20 | 4K LED TV | 75 Inch | 1 | nos | mountainlion | 20 | |
| 21 | Tata Sky Dish TV | Ku band frequency | 1 | nos | mountainlion | 20 | |
| 22 | Stainless Steel Dining Table | 6.5ft x 3ft | 10 | nos | mountainlion | 20 | |
| 23 | Stainless Steel Dining Chair with Cushion | SS 202 Food Grade | 60 | nos | mountainlion | 20 | |
| 24 | RO with Water Tank 500 ltr | 100 Ltr | 1 | nos | mountainlion | 20 |
Categories
29
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar procurement
Financial statements or solvency documents
EMD deposit proof
Technical bid documents and compliance certificates
OEM authorization letters (if applicable)
Any required certifications as per ATC/Corrigendum
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid in the Indian Army kitchen equipment tender in Panchkula?
Bidders must submit the EMD of ₹30,000 along with GST registration, PAN, and experience certificates. Ensure installation accessories are included, and compliance certificates are attached. The contract allows 25% quantity variation; prepare a robust AMC plan at 2% annual rate post-warranty.
What documents are required for the panjkula procurement bid 2026?
Required documents include GST certificate, PAN card, company financial statements, experience certificates, EMD proof, technical bid documents, and OEM authorizations. Ensure installation accessories list is included and any ATC/corrigendum certificates are attached.
What are the warranty and AMC conditions for the army tender?
Warranty is 2 years from final acceptance. After warranty, an AMC can be signed for 1 year at 2% of AMC value per year, with quarterly payments. Failure to accept AMC may lead to forfeiture of the performance security.
What delivery flexibility is allowed for the 24-item BOQ?
The bid allows up to 25% variation in ordered quantity during contract execution. Delivery timing follows the last delivery order date and extended periods, with minimum 30 days if extended time is required.
Which items are covered under the panjkula army kitchen tender 2026?
The scope includes Rice Warmer, Roti Warmer with 4 shelves, Stainless Steel Food Warmer, Atta Kneading Machine (1 HP), Commercial Wet Grinder, Heavy Duty Mixer Grinder, Sujata Mixer Grinder, Chapati Puffer, Masala Containers, Dosa Tawa, Idli Maker, Masala Tray with Trolley, SS Partition, SS Chimney, Air Curtain, Voltas/Samsung appliances, and stainless steel dining furniture.
How is GST handled for this procurement in Panchkula?
Bidders must determine applicable GST; reimbursement is as per actuals or applicable rates, whichever is lower, up to quoted GST percentage. Bid price should include potential GST considerations and tax compliance.
What is the significance of OEM authorizations in this bid?
OEM authorizations ensure bidders can supply brand-specific items; if not provided, risk of disqualification increases. Obtain official authorization letters from manufacturers for the items or categories where branding is specified or implied.
What are the key eligibility criteria for the Indian Army procurement in 2026?
Eligibility includes prior experience in supplying similar equipment, valid GST and PAN, financial stability demonstrated by statements, and proper technical bid submission. Ensure all mandatory certificates are uploaded and comply with ATC and corrigenda as applicable.