Indian Institute of Information Technology Pune IT Equipment Service & Support Tender 2026 GEM/2026/B/8088829
Bid Publish Date
27-Sep-2026, 11:37 am
Bid End Date
12-Oct-2026, 2:00 pm
Location
Progress
Tender Overview
The Indian Institute of Information Technology Pune invites bids under the GEM portal for IT equipment service and support with a delivery/installation location at IIT Pune, Talegaon, Maharashtra. The tender includes an option clause allowing a 25% quantity increase or decrease at contracted rates, with extended delivery time formula and minimum 30 days. Bidders must ensure functional service centers in each consignee state or establish one within 30 days of award. The bid also enforces turnover and financial health criteria, and prohibits obsolete products; a five-year residual market life is required for offered items.
Technical Specifications & Requirements
- No BOQ items or explicit product specs are provided in the data; delivery/installation address is IIT Pune, Maharashtra.
- Option clause permits ±25% quantity variation; delivery period adjustments based on increased/decreased quantity with a minimum 30-day extension if applicable.
- Service capability: bidder/OEM must have a Functional Service Centre in the state of each consignee location or establish within 30 days of award; payment contingent on documentary proof.
- Financial: Minimum average turnover over the last three financial years, audited or CA-certified, to be uploaded; non-liquidity and non-bankruptcy status required.
- Market life: Offered items must have at least 5 years residual market life and must not be end-of-life.
Terms & Eligibility
- EMD/financial security not specified; bidders must meet turnover criteria documented via audited balance sheets or CA certificate.
- Delivery and commissioning, if in scope, to IIT Pune address; successful installation to be completed as per contract terms.
- Warranty and post-sales support terms are tied to on-site vs carry-in warranty of the goods; service centers required for carry-in scenarios.
- Bidder to avoid obsolescence and ensure products remain market-ready for at least 5 years.
Key Specifications
-
Delivery/installation location: Indian Institute of Information Technology Pune, Gat No: 5 & 6, Nanoli-Tarf-Chakan, Talegaon, Pune, Maharashtra 410507
-
Option clause: +/- 25% quantity variation at contracted rates; extra time calculated as (increase/decrease quantity / original quantity) × original delivery period, min 30 days
-
Service center requirement: functional center in state of each consignee location; establishment within 30 days of award if not existing
-
Financial criterion: minimum average annual turnover over last 3 years; documented via audited balance sheets or CA certificate
-
Market life: offered product must have at least 5 years residual market life; must not be end-of-life by OEM
Terms & Conditions
-
EMD/financial documentation required and turnover proof via audited statements or CA certificate
-
Delivery/installation at IIT Pune with option for quantity variation up to 25%
-
Mandatory service centers in each consignee state or establishment within 30 days
Important Clauses
Payment Terms
Payment to be released after submission of documentary evidence of a functional service centre; terms not explicitly defined beyond service center condition
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended period applies if option clause exercised
Penalties/Liquidated Damages
Not specified; implied via delivery extensions and performance obligations within contract terms
Bidder Eligibility
-
Demonstrated turnover in last 3 financial years meeting the specified threshold via audited statements or CA certificate
-
Not under liquidation, receivership, or bankruptcy proceedings
-
Capability to establish or operate a Functional Service Centre in each consignee state within 30 days of award
Tender Data
Bid Details
Quantity
120
Bid Type
Service
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
3 days
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
ePBG Percentage
5%
ePBG Duration (Months)
62
Delivery Details
Delivery Locations
1
Delivery Cities
Pune
Delivery Pincodes
410507
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Aman Ankur | 410507,Indian Institute of Information Technology (IIIT) Pune, Gat No: 5 & 6, Po: Nanoli- Tarf Chakan, Tah: Maval Dist: Pune, Maharashtra - 410507 | Pune | Maharashtra | 410507 | 120 | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9952701.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements or CA certificate showing turnover for the last 3 years
Declaration against liquidation or insolvency (undischarged liabilities)
EMD submission proof (as per tender terms, if required)
Technical bid documents and product specifications
OEM authorization/parts/service center details
Frequently Asked Questions
How to bid for the IT equipment service tender in Pune Maharashtra 2026?
Bidders must satisfy turnover, service center, and financial criteria. Prepare GST, PAN, audited statements, CA turnover certificate, and OEM authorizations. Ensure a Functional Service Centre in Maharashtra or commit to establish within 30 days of award; submit EMD if required and complete installation at IIT Pune.
What documents are required for the IIT Pune service contract tender 2026?
Required documents include GST registration, PAN, 3-year turnover data via audited statements or CA certificate, proof of non-bankruptcy, EMD evidence (if demanded), technical bid and OEM authorization, and proof of functional service center or establishment plan within 30 days of award.
Which delivery terms apply to quantity changes in this GEM tender?
The contract permits ±25% quantity variation at contracted rates. Extended delivery time equals (change in quantity/original quantity) × original period, minimum 30 days, with possible further extension up to the original period.
What is the delivery location for installation and commissioning?
Delivery and commissioning, if covered, must occur at Indian Institute of Information Technology Pune, Gat No: 5 & 6, Nanoli-Tarf-Chakan, Talegaon, Pune, Maharashtra 410507, as specified in the tender terms.
What are the eligibility criteria for turnover and financial health?
Bidders must show minimum average annual turnover in the last 3 financial years through audited balance sheets or CA certificate; must not be under liquidation or bankruptcy; provide an undertaking indicating stable financial standing.
Are there any product life-cycle and warranty constraints?
Offered items must have at least 5 years residual market life and should not be marked end-of-life by the OEM; service support terms depend on whether the warranty is on-site or carry-in.
What is required to prove service center capabilities in Maharashtra?
Submit evidence of a functional service center in Maharashtra or a plan to establish one within 30 days of contract award; payment is contingent on submission of the service center evidence.