Department Of Financial Services Kolkata A3 Size Multifunction Printer Tender 2026 ISO/24734 Compliant
N/a
KOLKATA, WEST BENGAL
Posted:
2 May 2026
Closed:
12 May 2026
GEM
GEM
Lt. Gen. Governors Office Andaman & Nicobar Island A3 Size Multifunction Printer MFP Tender 2026
Bid Publish Date
02-Jun-2026, 12:38 pm
Bid End Date
12-Jun-2026, 1:00 pm
Location
SOUTH ANDAMAN , ANDAMAN & NICOBAR
Progress
Issue02-Jun-2026, 12:38 pm
AwardPending
Quantity
1
Bid Type
Two Packet Bid
Tender Overview
Organization: Lt. Gen. Governors Office, Andaman and Nicobar Island. Product: A3 Size Multifunction Printer (MFP). Category: General office hardware procurement (Q2). Location: Andaman and Nicobar Islands. Scope includes Supply, Installation, Testing, Commissioning, Training of MFP devices, with on-site support. Delivery terms and quantities are subject to option clauses allowing up to 25% quantity variation. The contract requires dedicated service personnel for warranty support and a comprehensive warranty period post-installation. Estimated value and EMD details are not disclosed in the provided data. The tender emphasizes timely servicing and adherence to SLAs, with OEM warranty certificates required. This tender is positioned for government procurement in a high-security state unit, requiring nationwide service capability.
Technical Specifications & Requirements
- Printing technology: General product information indicates laser/LED or inkjet capabilities; exact model type to be clarified at bid stage.
- Auto duplexing: 2-sided printing/copying feature
- RAM size: Notably unspecified in the data; bidders should verify minimum RAM requirements during bid submission
- Storage capacity: Not disclosed; assess compatible memory expansion options
- Print speed (ISO/IEC 24734): Speeds to be validated per printer class for A4 monochrome/colour and depending on laser/LED vs inkjet; minimum metrics to be confirmed
- Document handling: Original document feeder type for scanning/copying; number of main paper trays to be specified
- Connectivity: Required interfaces (USB, Ethernet, Wi-Fi) to be confirmed
- Warranty: On-site warranty for a defined period (1 year indicated); extended/comprehensive warranty over standard terms
- Compliance: OEM warranty certificates to be provided; installation, commissioning, and operator training to be included; service centers in India to be listed
Terms, Conditions & Eligibility
- Option clause: Purchaser can increase/decrease quantity up to 25% during contract and currency; extended delivery time computed as (additional/ original) × original period, minimum 30 days
- Scope of supply: Bid price must cover supply, installation, testing, commissioning, operator training, and any required statutory clearances
- Warranty: Comprehensive warranty during standard period; dedicated technicians must be available for timely service; OEM certificates required at delivery
- Turnover: Not specified in the data; bidders should meet standard procurement turnover expectations as per GeM/Govt norms
- Delivery & service: Service network must be established in India with reliable after-sales support; SLA-based response times expected
- Documentation: Bidders must provide OEM authorizations and technical compliance evidence along with bid
Key Specifications
-
Product category: A3 size Multifunction Printer (MFP)
-
Printing technology: laser/LED or inkjet (as applicable to model proposed)
-
Duplex capability: Auto duplexing printing/copying
-
Document feeder: Original document feeder type for scanning/copying
-
Paper handling: Number of main paper trays to be specified
-
Connectivity: USB, Ethernet, and/or wireless connectivity as per model
-
Warranty: On-site warranty for 1 year; extended/comprehensive warranty to be provided
-
Certification: OEM warranty certificates required at delivery; service network in India
-
Compliance: Installation, testing, commissioning and operator training included
Terms & Conditions
-
Key term: Quantity may vary up to 25% during contract execution
-
Key term: Scope includes supply, installation, testing, commissioning and training
-
Key term: Comprehensive OEM warranty and dedicated after-sales support required
Important Clauses
Payment Terms
Not specified in data; bidders should expect standard govt payment terms per GeM, with milestone-based payments after installation and acceptance
Delivery Schedule
Delivery period adjustable per option clause; base delivery timeline to be confirmed in contract; minimum extension rule is 30 days
Penalties/Liquidated Damages
Penalties for late delivery or non-compliance with SLAs to be defined in the contract; ensure compliance with after-sales response times
Bidder Eligibility
-
Experience in supply and installation of MFPs or similar office hardware
-
Demonstrated service capability across India; installation and maintenance network
-
Financial capacity to undertake the contract (turnover as per govt norms; not explicit in data)
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
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Documents 3
GeM-Bidding-9312434.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Colour Or higher |
| General Product Information | Availability of Fax | No |
| General Product Information | Operating System Compatibility | Microsoft Windows, Microsoft Windows Server |
| Hardware Configuration | RAM Size (MB) | 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher |
| Hardware Configuration | Storage Capacity (in GB) | 0, 128, 256, 512, 1024, 320, 640, 500 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 1, 2, 3, 4, 5, 6 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 0, 1, 2, 3, 4 Or higher |
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Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar MFP supply/installation projects
4
Financial statements (audited) for the last 2-3 years
5
EMD submission proof (if applicable) and security deposit details
6
Technical bid documents and compliance statements
7
OEM authorization/partner certification demonstrating capable after-sales support
8
Factory/installation certificates and warranty documents from OEM
Frequently Asked Questions
How to bid for the A3 printer tender in Andaman and Nicobar Islands?
Bidders must submit GST, PAN, experience certificates, financial statements, EMD proof, OEM authorizations, and technical bid documents. The scope includes supply, installation, testing, commissioning, and operator training. Ensure OEM warranty certificates and Indian service network are provided; follow the option clause allowing up to 25% quantity variation.
What documents are required for the MFP procurement bid in Andaman?
Required documents include GST registration, PAN, last 3 years financial statements, experience certificates for similar MFP projects, EMD proof, technical compliance, OEM authorization, and installation/warranty certificates. Ensure all documents reflect current status and are properly notarized or digitally verifiable per GeM norms.
What are the technical MFP specifications for this tender in Andaman?
Expected specs cover A3-size MFP capability with auto duplex, at least one original document feeder, multiple main paper trays, and robust connectivity (USB/Ethernet/Wi-Fi). Printing speeds per ISO 24734 must be verified; on-site warranty of 1 year with option for comprehensive extended warranty; ISO/IEC guidelines may apply.
When is the delivery window and option clause for quantity changes?
The purchaser may vary quantity by up to 25% during contract and currency. Delivery time extensions follow the formula (additional quantity/original quantity) × original period, minimum 30 days; base delivery timeline to be finalized in contract negotiations.
What warranty and after-sales support are required for the MFP bid?
Bidders must provide on-site warranty for 1 year from final acceptance, plus comprehensive warranty coverage as per contract. OEM warranty certificates must be submitted, and a dedicated service team with national installation centers must be available for timely service.
What is the scope of supply included in the bid for MFP procurement?
Scope includes supply, installation, testing, commissioning, operator training, and provision of any statutory clearances if required. Service levels and response times should be defined in the contract, with trained personnel deployed for warranty support.
What connectivity and paper handling features are expected in the bid?
Bidders should confirm connectivity options (USB, Ethernet, and possibly wireless) and document feeder type for scanning. Number of main paper trays and auto duplexing are essential; ensure printer supports A3 printing and meets the specified ISO 24734 performance checks.
How to verify OEM certifications and service presence for this tender?
Submit OEM authorization documents and service center details within India, including locations near consignee destinations. OEM warranty certificates must accompany delivery; provide proof of trained service engineers and spare parts availability as part of post-sales commitments.
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Documents 3
GeM-Bidding-9312434.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS