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Central Railway Printer MFP Tender 2026 India – Canon MF241d or Similar, 27 PPM, USB Connectivity, 30 Month Warranty

Bid Publish Date

30-Jun-2026, 11:28 am

Bid End Date

17-Jul-2026, 12:00 pm

Value

₹7,56,000

Location

MUMBAI , MAHARASHTRA
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Progress

Issue30-Jun-2026, 11:28 am
Corrigendum10-Jul-2026
AwardPending
Explore all 6 tabs to view complete tender details

Quantity

32

Bid Type

Single Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Central Railway (Indian Railways) invites bids for a Digital multifunction printer (MFP) capable of print/scan/copy with USB connectivity, auto duplex, and MS Windows compatibility. The procurement targets A4 rated output at 27 PPM under the buyer ATC, with a total estimated value of ₹756,000. The supplier must offer Canon MF 241d or an equivalent model, include a 30-month warranty from supply date, and support a 600x600 dpi print resolution. This tender specifies on-site warranty and potential extended warranty terms beyond standard coverage. The emphasis is on a practical, office-grade MFP suited for high-traffic environments. The bid will override if conflicting with the GeM ATC, ensuring precise compliance. This procurement is positioned under central railway operational needs in India.

Technical Specifications & Requirements

  • Product category: Digital multi-functional printer (MFP) – print, scan, copy
  • Print technology & speed: 27 PPM (A4) in monochrome; 600x600 dpi resolution
  • Printing features: Auto duplex (two-sided printing/copying)
  • Document handling: Original Document Feeder for scanning/copying; minimum one main paper tray
  • Connectivity: USB interface; Windows 10 (32/64 bit) and compatibility with Vista (32/64 bit)
  • Warranty: On-site warranty for 30 months; optional extended warranty
  • Approved brands/compatibility: Canon MF 241d or similar; 32/64-bit OS compatibility
  • Other specs: 600x600 dpi print resolution, standard office usage suitability

Terms, Conditions & Eligibility

  • Tender value: Noted as ₹756,000; no BOQ items available
  • Warranty term: 30 months from date of supply; on-site coverage
  • ATC override: Buyer ATC specifications take precedence over GeM defaults
  • Delivery/installation: On-site warranty implies on-site service; installation scope implied
  • OEM/Brand: Canon MF 241d or equivalent required
  • Submission: Must conform to ATC; ensure MS Windows compatibility and duplex capability
  • Documents: Include OEM authorization if using an equivalent brand; ensure device meets 27 PPM requirement
  • Payment terms: Not specified in data; standard practice applies
  • Penalty/LD: Not specified; terms may be defined in ATC clauses

Key Specifications

  • Digital multi-functional printer (MFP) – print/scan/copy

  • Minimum speed: 27 PPM (A4) monochrome; 600x600 dpi

  • Auto duplexing for printing and copying

  • Document feeder for scanning/copying

  • At least one main paper tray; USB connectivity

  • OS compatibility: Windows 10 (32/64) and Vista (32/64)

  • On-site warranty: 30 months; extended warranty optional

  • Brand: Canon MF 241d or equivalent

Terms & Conditions

  • On-site warranty for 30 months from supply date

  • ATC overrides GeM specification in case of conflict

  • Canon MF241d or equivalent required; USB connectivity

Important Clauses

Payment Terms

Not specified in data; standard procurement terms apply per ATC

Delivery Schedule

On-site warranty implies installation and service availability; delivery timeline unspecified

Penalties/Liquidated Damages

No LD details provided in tender data; subject to ATC and supplier agreement

Bidder Eligibility

  • Experience in supplying office MFP printers (Canon or equivalent)

  • Valid GST and PAN; financial stability documentation

  • OEM authorization for Canon MF241d or proven equivalence

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A4 and Legal Size Multifunction Printer (MFP) (Q2)

Delivery Details

Max Delivery Days

30

Delivery Locations

1

Delivery Cities

Mumbai

Delivery Pincodes

400001

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Umang Gopal Dubey400001,GM Office Building, 2nd Floor, Central railway Head Quarters Office, CSMT, MUMBAI - 400001MumbaiMaharashtra4000013230-

Authority Records

MINISTRY OF RAILWAYS

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Documents 4

GeM-Bidding-9522623.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A4 and Legal size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter and connecting USB cable
General Product Information Printing Technology Inkjet
General Product Information Type of Printing Colour Or higher
General Product Information Availability of Fax Yes, No
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54 Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 1, 2, 3, 4 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for similar office printer/MFP purchases

4

Financial statements or turnover details (where required)

5

EMD document (if applicable under ATC terms)

6

Technical compliance certificates and device specifications

7

OEM authorization letter for Canon MF241d or equivalent

8

Warranty terms confirmation and service capability

9

Delivery and installation plan (on-site if required)

Corrigendum Updates

1 Update
#1

Update

10-Jul-2026

Extended Deadline

17-Jul-2026, 12:00 pm

Opening Date

17-Jul-2026, 12:30 pm

Frequently Asked Questions

Key insights about MAHARASHTRA tender market

How to bid for Central Railway printer tender in India 2026

Bidders must meet eligibility criteria including GST, PAN, and experience in supplying office MFPs. Submit OEM authorization for Canon MF241d or equivalent, along with technical compliance certificates showing 27 PPM A4 speed and 600x600 dpi. Ensure on-site warranty of 30 months and USB connectivity details in the bid.

What documents are required for Central Railway MFP tender submission

Required documents include GST certificate, PAN, financial statements, experience certificates of similar MFP supply, OEM authorization for Canon MF241d or equivalent, and technical compliance certificates confirming 27 PPM speed, 600x600 dpi, and auto duplexing capability.

What are the technical specifications for the printer MFP bid

Bid specifies 27 pages per minute (A4) monochrome, 600x600 dpi resolution, auto duplex printing/copying, USB connectivity, Windows 10/ Vista compatibility, at least one main paper tray, and on-site warranty for 30 months; Canon MF241d or equivalent is acceptable.

What is the warranty requirement for the Central Railway printer purchase

The purchase requires an on-site warranty for 30 months from supply, with an option for extended warranty as per ATC; ensure service coverage and response time are defined in the bid and contract.

What is the estimated contract value for the printer MFP procurement

The estimated value is ₹756,000 for the entire procurement; bidders should account for quantity, installation, and potential extended warranty costs within this budget.

What are the OS compatibility requirements for the printer bid

Bid requires Windows 10 (32/64 bit) and Vista (32/64 bit) compatibility; ensure drivers and software are provided for these platforms with full functionality.

Is there any brand preference or OEM requirement for the MFP

Yes, the tender accepts Canon MF241d or equivalent; bidders must provide OEM authorization and prove compatibility with the specified performance criteria, including 27 PPM speed and 600x600 dpi output.

How is compliance with ATC vs GeM specifications handled

If conflicting, the Buyer Added ATC specifications override GeM defaults; bidders must strictly meet ATC requirements for model, features, and warranty terms to qualify.

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