GEM

Commissionerate Of Higher Education Design Installation & Maintenance of Smart Class Lab Rajkot Gujarat 2025

Bid Publish Date

22-Nov-2025, 12:55 pm

Bid End Date

08-Dec-2025, 6:00 pm

EMD

₹1,32,500

Value

₹44,14,487

Location

RAJKOT , GUJARAT

Progress

Issue22-Nov-2025, 12:55 pm
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

1

Bid Type

Two Packet Bid

Categories 3

SMART CLASS TEACHER TRAINING WATER LEVEL RECORDER

Tender Overview

The Commissionerate Of Higher Education, under the Gujarat Education Department, invites bids for the Design, Installation and Maintenance of Educational Lab – Smart Class Lab, including hardware supply, installation, teacher training and staff training, located in Rajkot, Gujarat. Estimated project value is ₹4,414,487 with an EMD of ₹132,500. The procurement scope spans lab design, hardware provisioning, on-site installation, teacher training and ongoing staff capabilities, targeting upgraded classroom technology. A key differentiator is the blended delivery of hardware, software, and training under a single contract, with post-award support and service requirements. This tender emphasizes product lifecycle viability and service responsiveness to ensure long-term educational impact in the state.

Technical Specifications & Requirements

  • Products/services: Design, installation and maintenance of Smart Class Lab, including hardware supply and teacher training
  • Availability of service: Office of Service Provider must be located within the State (documentation required)
  • Support features: Dedicated toll-free service number and an escalation matrix for service issues
  • Lifecycle & obsolescence: Bidders must quote items not having obsolescence risk within 5 years residual market life (OEM-backed)
  • Compliance notes: Upload all mandatory certificates/documents as per ATC, Corrigendum and GeM terms
  • MSE preference: State-level preference for eligible Micro and Small Enterprises with valid Udyam Registration
  • Financial discipline: Bidder must not be in liquidation or bankrupt; provide undertaking
  • Delivery & terms: Quantity/duration can adjust up to 25% pre-issuance; after issue, same limit applies
  • Warranty/aftercare: Service and maintenance commitments include response/repair timelines (documented)

Terms, Conditions & Eligibility

  • EMD: ₹132,500; no liquidations or court proceedings; supplier must upload undertaking
  • Experience/turnover: No explicit years stated; bidders must demonstrate ongoing market viability and compliance
  • Delivery timeline: Adjustment window of up to 25% for quantity/duration at contract issue; post-issue also limited to 25%
  • Payment terms: Not explicitly stated; expect standard bidder terms per GeM ATC
  • Documents: Mandatory certificates and documents as per bid document, ATC and corrigendum
  • MSME benefits: State-level MSE reservation via on-line Udyam validation; manufacturer/OEM must be verified
  • Warranty: Not specified; ensure alignment with OEM warranty and service commitments
  • Support: Dedicated service line and escalation matrix must be provided by bidder/oem
  • Validity: Bid validity period not specified; follow GeM terms and local procurement rules

Key Specifications

    • Contract scope: Design, installation, maintenance of Smart Class Lab with hardware supply and teacher/staff training
    • Location: Rajkot, Gujarat 360001
    • Estimated contract value: ₹4,414,487; EMD: ₹132,500
    • Service requirements: Dedicated toll-free support and an Escalation Matrix for technical issues
    • Product lifecycle: Items must have at least 5 years residual market life and not be OEM-end-of-life
    • Office location requirement: Service provider must have a local presence in Gujarat
    • Quantity/duration adjustment: Up to 25% pre- and post-contract issuance

Terms & Conditions

  • EMD amount of ₹132,500 required with bid submission

  • 25% quantity/duration variation allowed before and after contract issue

  • MSME reservation for eligible State-level manufacturers with valid Udyam Registration

Important Clauses

Payment Terms

Payment terms to be as per GeM ATC; bidder must align with government payment cycles and deliverables

Delivery Schedule

Delivery/installation and training timelines to be defined in contract; post-award adjustments capped at 25%

Penalties/Liquidated Damages

Penalties and LDs, if any, to be specified in tender terms and contract; ensure compliance with performance standards

Bidder Eligibility

  • Not under liquidation, court receivership, or bankruptcy

  • Must have an office in Gujarat to support service delivery

  • OEM/manufacturer eligibility for MSE reservation with online Udyam validation

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Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates (previous Smart Class Lab projects if any)

4

Financial statements demonstrating stability

5

EMD/Security deposit submission proof

6

Technical bid documents and compliance certificates

7

OEM authorization or manufacturer proof

8

Online Udyam Registration (for MSE preference)

9

Proof of service center within Gujarat (state location requirement)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the smart class lab tender in Rajkot Gujarat 2025

Bidders should submit all mandatory documents listed in the terms, including GST, PAN, EMD ₹132,500, financials, OEM authorizations, and Udyam Registration for MSE eligibility. Ensure the office is located in Gujarat and provide a dedicated service contact plus escalation matrix. Comply with 5-year residual life requirement for offered products.

What documents are required for Gujarat design installation tender 2025

Required documents include GST certificate, PAN, experience certificates, financial statements, EMD receipt, OEM authorization, technical compliance certificates, and proof of Gujarat service facility. Also provide Udyam registration if claiming MSE preference and service center details in-state.

What are the technical specs for smart class lab procurement in Gujarat

Specifications emphasize integrated design, hardware supply, installation and teacher training; no isolated specs are listed in the tender data. Ensure items have 5-year residual market life and OEM-backed support with toll-free service; maintain compliance with above conditions and provide escalation matrix.

When is the delivery window for the Rajkot smart lab project

Delivery timeline is governed by contract with a 25% variation allowance for quantity or duration before and after contract issue. Exact dates to be finalized in contract; ensure readiness to mobilize for installation and training within approved schedule.

What are the EMD details for the Gujarat education procurement

EMD amount is ₹132,500. Payment submission must accompany bid; ensure compliance with GeM terms and upload proof of EMD with the bid package to avoid disqualification.

What are the MSME benefits for this education tender in Gujarat

MSME reservation is available for eligible state manufacturers with valid Udyam Registration online validation and buyer approval after document review. Only OEMs/manufacturers benefit; traders offering others’ products are not eligible for services under this bid.

What is required for service support in this Gujarat lab tender

Bidder or OEM must provide a dedicated toll-free service line and a formal escalation matrix. A local Gujarat service office is required with documentary evidence; after-sales support details must be included in the bid submission.

How to ensure 5-year residual market life for offered products

Provide OEM confirmation or lifecycle documentation proving no end-of-life declaration within the next five years. Include product codes, model numbers and warranty/maintenance commitments to demonstrate ongoing availability.

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