West Bengal Pollution Control Board Multifunction Machine MFM (V2) Tender 2025 ISO 9001 Qualified
Bid Publish Date
25-Nov-2025, 12:45 pm
Bid End Date
05-Dec-2025, 1:00 pm
Location
Progress
RAKey Highlights
- • ISO 9001 certification mandatory for bidder or OEM
- • OEM authorization required for non-manufacturer bids
- • Data Sheet alignment with product specifications is critical
- • 25% quantity variation allowed with rate protection
- • State-wide functional Service Centre must exist or be established within 30 days
- • Dedicated toll-free service number and escalation matrix required
Tender Overview
West Bengal Pollution Control Board (WBPCB), Environment Department West Bengal invites bids for a Multifunction Machine MFM (V2) – Q2. The scope includes Supply, Installation, Testing, Commissioning (SITC) and operator training, with statutory clearances if any. Bids must include a Data Sheet aligned to product parameters and an OEM authorization if bidding through an authorized distributor. A 25% quantity variation option clause may apply during or after contract, with delivery timelines linked to the original order. A functional Service Centre in the State is required, or establishment within 30 days of award, and a dedicated service toll-free number plus escalation matrix must be provided. ISO 9001 certification is mandatory for bidder or OEM. WBPCB emphasizes compliance with ATC/Corrigendum certificates and data-sheet matching to avoid rejection.
Technical Specifications & Requirements
- Product/Service: Multifunction Machine MFM (V2) – Q2
- Scope: Supply, Installation, Testing, Commissioning, Training of operators; statutory clearances if needed
- Standards/Certifications: ISO 9001 certification required for bidder or OEM
- Data Sheet: Upload with bid; must match product specifications; mismatches rejected
- OEM Authorization: Required for non-manufacturer bids with full contact details
- Service & Support: State-wide service centre within 30 days if not pre-existing; dedicated toll-free service number and escalation matrix
- Delivery/Option Clause: 25% quantity variation allowed at contracted rates; extended timelines calculated from original delivery period with minimum 30 days
- ATC/Certificates: Upload all required certificates to avoid rejection
Terms, Conditions & Eligibility
- Service Centre: Functional centre in the State; establishment within 30 days if not present; payment contingent on evidence
- EMD/Value: Not disclosed in provided data; ensure readiness for typical bid security
- Data Sheet Compliance: Data Sheet must align with bid product parameters; mismatches lead to rejection
- Authorization: OEM authorization/Certificate with full contact details
- Delivery Timeline: Delivery period linked to original order; option-clause-based extensions
- Warranty/Support: On-site or carry-in warranty terms to be clarified in bid documents
- ATC/Certifications: All uploaded certificates to be compliant with tender terms
Key Specifications
-
Product/service: Multifuntion Machine MFM (V2) – Q2
-
Scope: Supply, Installation, Testing, Commissioning, Training
-
Standards: ISO 9001
-
Delivery: Subject to 25% quantity variation at contracted rates
-
Service: State-wide service centre; toll-free support; escalation matrix
-
Documentation: Data Sheet must match product specifications; OEM authorization required
Terms & Conditions
-
25% quantity variation allowed at contract price
-
Data Sheet alignment is mandatory for bid acceptance
-
ISO 9001 certification required for bidder or OEM
-
OEM authorization must be provided for non-manufacturer bids
-
Service Centre in West Bengal or establish within 30 days
Important Clauses
Payment Terms
Not explicitly stated in data provided; typical terms may include SITC payment upon delivery and commissioning; verify in bid documents
Delivery Schedule
Delivery period linked to original order with option to extend; additional time calculation = (increased quantity / original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified; verify after bid submission and in contractual ATC
Bidder Eligibility
-
Must hold ISO 9001 certification (bidder or OEM)
-
Must provide OEM authorization if not manufacturing the MFM
-
Must establish or confirm a Functional Service Centre in West Bengal within 30 days
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | Emerging Solutions Under PMA | Make : hp Model : HP ColorLJ Mngd MFP E78528dn with 1 year warranty | 04-12-2025 16:06:14 | |
| 2 | IRIS SYSTEMS Under PMA | Make : Konica Minolta Model : bizhub 226i with DF+PF 509+TN | 04-12-2025 11:46:14 | |
| 3 | M/S BUSINESS AUTOMATION. Under PMA | Make : Konica Minolta Model : bizhub 226i with DF+PF 509+TN | 04-12-2025 20:19:56 | |
| 4 | MSK SOLUTIONS Under PMA | Make : xerox Model : Xerox Versalink B7125 (25 PPM, Mono) + 2 Tray | 05-12-2025 12:05:14 | |
| 5 | OPTIMA SOLUTIONS Under PMA | Make : Konica Minolta Model : bizhub 226i with DF+PF 509+TN | 04-12-2025 09:01:22 | |
| 6 | RV ENTERPRISES Under PMA | Make : hp Model : HP LJ Managed MFP E82660dn with 1 year Warranty | 04-12-2025 18:23:57 | |
| 7 | TRANSCON ELECTRONICS PVT LTD Under PMA | Make : Konica Minolta Model : bizhub 226i with DF+PF 509+TN | 04-12-2025 18:35:42 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | TRANSCON ELECTRONICS PVT LTD Under PMA Winner | ₹2,59,500 | Item Categories : Multifunction Machine MFM (V2) |
| L2 | IRIS SYSTEMS Under PMA | ₹2,73,000 | Item Categories : Multifunction Machine MFM (V2) |
| L3 | OPTIMA SOLUTIONS Under PMA | ₹2,91,600 | Item Categories : Multifunction Machine MFM (V2) |
🎉 L1 Winner
TRANSCON ELECTRONICS PVT LTD Under PMA
Final Price: ₹2,59,500
Reverse Auction Schedule
Start
14-Jan-2026, 6:00 pm
End
16-Jan-2026, 6:00 pm
Duration: 48 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
8
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Multifunction Machine MFM (V2) (Q2)
Authority Records
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Documents 2
GeM-Bidding-8632099.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
ISO 9001 certificate (bidder or OEM)
OEM authorization certificate (if bidding through distributor)
Data Sheet of the offered MFM (aligned to bid parameters)
Evidence of functional Service Centre in West Bengal or plan to establish within 30 days
Escalation matrix and dedicated toll-free service contact details
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the MFM tender in West Bengal 2025 WBPCB
Bidders must submit GST, PAN, ISO 9001 certificate (bidder or OEM), OEM authorization if applicable, Data Sheet matching the offered MFM parameters, and evidence of a functional State service centre or a plan to establish one within 30 days. Ensure compliance with the option clause and upload all ATC certificates.
What documents are required for WBPCB MFM procurement 2025
Required documents include GST registration, PAN, ISO 9001 certification, OEM authorization, Data Sheet for the offered MFM, and proof of a functional State service centre or plan to establish within 30 days. Also provide escalation matrix and toll-free service number details.
What are the technical specifications for the MFM V2 Q2 tender
No explicit device specs are published; bidders must rely on the Data Sheet uploaded at bid time and ensure its alignment with the offered MFM model. ISO 9001 compliance and OEM authorization are mandatory as per ATC terms.
When is the delivery deadline for WBPCB MFM supply
Delivery timing ties to the original delivery order; option clause allows up to 25% quantity variation during or after contract with extended delivery time calculated as (increased quantity/original quantity) × original period, minimum 30 days.
What is the role of OEM authorization in this tender
If bidding through an Authorized Distributor or Service Provider, an OEM authorization certificate with full contact details is required. This ensures traceability, warranty support, and alignment with ISO 9001 standards for the MFM model.
What service obligations are required for this WBPCB bid
Bidders must provide a functional Service Centre in West Bengal or establish one within 30 days of award; there must be a dedicated toll-free service number and an escalation matrix for efficient service support.