North East Frontier Railway ICU Ventilators (V2) Tender 2026 - 5-Year Warranty, OEM Authorized, Service Centre, 25% Opt, NE India
Progress
Tender Overview
- Organization: North East Frontier Railway (Indian Railways).
- Product/Service: ICU Ventilators (V2) procurement for supply, installation, and commissioning.
- Estimated Value: ₹2,499,000.
- Location: Northeast India (Railway jurisdiction); delivery and service obligations span multiple consignee states via functional service centers.
- Key Differentiator: Mandatory OEM authorization, 5-year warranty, and on-site/off-site service considerations with center establishment within 30 days if not present.
- Context: Buyer requires full product specification submission, vendor service capability, and adherence to ATC-clause terms for emergency medical equipment.
- Unique Aspects: Option clause allowing ±25% quantity variation at contracted rates; mandatory installation and commissioning; dedicated escalation matrix and toll-free service line.
Technical Specifications & Requirements
- Product category: ICU Ventilators (V2).
- Warranty: 5 years from date of supply.
- Brand/OEM: OEM or Authorized Dealer quotation only.
- Documentation: Full product specification/catalog must accompany offer; OEM Authorization Certificate required.
- Service: Functional Service Centre in each consignee state for carry-in warranty or establish within 30 days of award; payment release upon documentary evidence.
- Delivery/Installation: Supply, installation and commissioning within proposed delivery period; successively ensure on-site support with escalation matrix and toll-free line.
- ATC/Compliance: Bid must meet Buyer Added ATC terms and attach required certificates.
- Quality/Certification: Not specified in data, but must align with OEM standards and hospital equipment norms.
Terms, Conditions & Eligibility
- EMD/Financial: Not explicitly stated; bidder to comply with standard EMD documentation as per ATC.
- Delivery Window: Delivery period to be as per original order, with option to extend proportionally for increased quantity, minimum 30 days.
- Eligibility: OEM or Authorized Dealer; ongoing service capability in NE region; no liquidation or bankruptcy status.
- Documentation: Upload full product specs, OEM authorization, and service center proof; certificates as per ATC.
- Penalties/Non-Compliance: Non-responsive bids or late delivery to be rejected; compliance with all ATCs and installation terms mandatory.
- Warranty/Support: 5-year warranty; dedicated service contact details required; escalation matrix for service support.
- Payment Terms: Not explicitly defined; payment release tied to documentary evidence of service capability and delivery milestones.
Key Specifications
-
Product: ICU Ventilators (V2)
-
Estimated value: ₹2,499,000
-
Warranty: 5 years from supply date
-
OEM/Dealer requirement: OEM or Authorized Dealer quotation only
-
Service Centre: Functional in each consignee state or establish within 30 days
-
Delivery/Installation: Supply, installation and commissioning within proposed delivery period
-
Option clause: Increase/decrease quantity up to 25% at contracted rates
Terms & Conditions
-
Option quantity: up to 25% variation at contracted rates
-
Service centers: mandatory presence or establishment within 30 days
-
5-year warranty and OEM/Authorized Dealer requirement
-
Complete product specifications to accompany bid
-
ATC compliance and certifications required
Important Clauses
Payment Terms
Payment to be released after submission of evidence of service center and delivery milestones; exact terms not specified in data.
Delivery Schedule
Delivery period aligned to original order; option extension up to 25% quantity; minimum 30 days extension; extended time calculated as (additional/ original) × original delivery period.
Penalties/Liquidated Damages
Non-responsive offers may be rejected; penalties tied to delivery/completion as per ATC terms; explicit LD not provided in data.
Bidder Eligibility
-
OEM or Authorized Dealer quotation only
-
Functional Service Centre capability in NE region or plan to establish within 30 days
-
No liquidation or bankruptcy status; bidder must upload a corresponding undertaking
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
12
Past Performance
50 %
Warranty Period
5 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
ICU Ventilators (V2) (Q2)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Katihar
Delivery Pincodes
854105
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jarupula Ravinder | 854105,DMM/KIR , Office of Divisonal Railway Manager , Katihar Division | Katihar | Bihar | 854105 | 1 | 60 | - |
Authority Records
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Documents 2
GeM-Bidding-10023404.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar ICU ventilator procurements
Financial statements (last 2-3 years)
EMD/Security deposit proof as per ATC
Technical bid documents with complete product specifications
OEM authorisation / Authorized Dealer certificate
Bidder's undertaking of non-liquidation or bankruptcy status
Documentation evidencing Functional Service Centre or plan to establish within 30 days
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for ICU ventilators tender in NEFR 2026?
Bidders must submit OEM authorization, complete product specifications, and proof of a functional service center or a plan to establish within 30 days. Include 5-year warranty details, escalation matrix, and comply with ATC terms. Ensure delivery/install/commissioning within the proposed delivery period.
What documents are required for ICU ventilator tender NEFR 2026?
Submit GST registration, PAN, 2–3 years financial statements, experience certificates for similar ICU ventilator projects, EMD proof, OEM authorization, technical bid with full product specs, and proof of service center availability or establishment plan per ATC.
What is the warranty duration for ICU ventilators in this bid?
The tender requires a 5-year warranty from the date of supply. Ensure warranty terms are clearly stated in the bid and that service support is available with a dedicated escalation matrix and toll-free line as per ATC.
What is the delivery extension policy for quantity variation?
The option clause allows ±25% quantity variation at contracted rates. If exercised, additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What installation requirements accompany the ICU ventilator supply?
Bids must include installation and commissioning of ICU ventilators, with successful bidder agreeing to supply, install and commission in accordance with ATC clauses and the proposed delivery period.
Who can quote for this ICU ventilator tender NEFR 2026?
Only OEMs or their Authorized Dealers may quote. They must provide OEM authorization certificates and ensure service center availability across consignee states, plus documentation for 5-year warranty and escalation procedures.
What are the key compliance terms buyers expect for this tender?
Submit full product specifications, OEM authorization, and ATC-compliant documents. Ensure ability to establish service centers within 30 days, provide a 5-year warranty, and adhere to installation/commissioning requirements and escalation procedures.
How is payment structured for ICU ventilator orders in NEFR?
Payment terms are tied to milestone delivery and documentary evidence of service capability; explicit percentages/dates are not given in data—bidders should align with ATC terms and contract milestones for payment release.