Dr Babasaheb Ambedkar Open University Audio/Video Switcher Tender Ahmedabad Gujarat 4K 1080p 4K IS 550 2026
Progress
Tender Overview
Organization: Dr Babasaheb Ambedkar Open University, Ahmedabad; Product/Service: Audio/Video switcher device including control panel, multiview outputs, and basic audio I/O. Estimated Value: ₹200,000. Location: Gujarat, Ahmedabad. Scope includes supply, installation, testing, and commissioning; remote and onsite control options; optional legacy analog inputs. Unique aspects include mandatory service centres in each consignee state and toll-free service support. This procurement targets reliable AV switching for education department applications, with a focus on multiple input formats and robust commissioning.
Technical Specifications & Requirements
- Video Inputs: 4 HDMI, 4 SDI; supports 1080p, 720p, and 4K resolutions; optional analog inputs for legacy gear.
- Video Outputs: 2 HDMI, 2 SDI; supports multiview; aux outputs for independent feeds.
- Audio: XLR, TRS, RCA, 3.5mm inputs; embedded audio via HDMI/SDI; outputs include XLR, TRS, RCA; headphone monitoring.
- Control: tactile source selection buttons; T-bar transitions; LCD/OLED status displays; Ethernet/USB/RS-232 in/out; optional touchscreen; tally lights.
- Service & Support: functional service centre in each consignee state or establish within 30 days; dedicated toll-free support and escalation matrix required.
Terms, Conditions & Eligibility
- Delivery & Option Clause: quantity may increase/decrease up to 25%; delivery period recalculated; minimum 30 days extended time.
- Scope: Bid price includes supply, installation, testing, commissioning; on-site/carry-in warranty requirements apply per service centre availability.
- Payment & Documentation: payment after proof of functional service centre; dedicated support numbers and escalation matrix required; service commitments and ATC clauses apply.
- Compliance: bidders must meet all ATC terms; establish service network within the stipulated timeframe; adhere to general tender conditions.
Key Specifications
-
AV switcher with 4 HDMI and 4 SDI inputs
-
Support for 1080p, 720p, and 4K resolutions
-
Outputs: 2 HDMI and 2 SDI, multiview, aux feeds
-
Audio: XLR, TRS, RCA, 3.5mm inputs; HDMI/SDI embedded audio; outputs: XLR, TRS, RCA; headphone monitoring
-
Control: tactile keys, T-bar, LCD/OLED display; Ethernet/USB/RS-232; optional touchscreen; tally lights
-
Service: dedicated state-wise service centres; escalate via defined matrix; toll-free support
Terms & Conditions
-
Delivery quantity flexibility up to 25% with adjusted delivery schedule
-
Service Centre in each consignee state or establish within 30 days
-
Payment released upon documentary evidence of functional service centre
Important Clauses
Payment Terms
Payment after submission of service centre documentation and successful commissioning; no advance without defined documents
Delivery Schedule
Delivery period adjusted for quantity variation; minimum extension 30 days; original delivery windows govern extended periods
Penalties/Liquidated Damages
Penalties not explicitly stated in ATC; standard procurement LDs may apply for late delivery or non-conforming goods
Bidder Eligibility
-
Previous supply of AV switcher systems with 4 HDMI/4 SDI inputs
-
Demonstrated service network in Gujarat with 30-day setup window
-
Financial capacity to sustain ₹2L+ operations and post-warranty support
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Audio / Video Switcher Device (Q2)
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ahmadabad
Delivery Pincodes
382481
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Patel Himanshu Nitinbhai | 382481,Dr. Babasaheb Ambedkar Open University Jyotirmay Parisar, Sarkhej- Gandhinagar Highway, Chharodi, Ahmedabad - 382 481. | Ahmadabad | Gujarat | 382481 | 1 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 3
GeM-Bidding-9765030.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
Corrigendum Updates
1 Update Update
Extended Deadline
31-Aug-2026, 8:30 am
Opening Date
31-Aug-2026, 9:00 am
Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar AV switcher deployments
Financial Statements for last 2 financial years
EMD/Security Deposit (as applicable in ATC terms)
Technical Compliance Certificate for AV switcher with input/output specs
OEM Authorization/Dealership Certificate
Proof of Functional Service Centre in Gujarat (within 30 days if not present at bidding)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| TYPE | Type of Switcher | Fixed |
| TYPE | Type of Switching | Basic |
| INPUT | Number of Inputs Must Indicate (1 - 128) | 1.0 Or higher |
| INPUT | Type of Inputs | HDMI |
| INPUT | Input Resolution | 4K Or higher |
| OUTPUT | Number of Outputs | 2.0 - 128.0 Or higher |
| OUTPUT | Type of Outputs | HDMI |
| OUTPUT | Output Resolution | 4K Or higher |
| OPTIONS | Option for Built-in Control Processor | No |
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the AV switcher tender in Ahmedabad Gujarat 2026
Bidders should prepare OEM authorization, GST and PAN, last 2 years financials, AV compliance certificates, and proof of a functional service centre in Gujarat. Ensure 4 HDMI/4 SDI input capability, 2 HDMI/2 SDI outputs, and 4K support. Submit installation and commissioning plan with timelines.
What documents are required for the AV switcher bid in Gujarat
Required documents include GST certificate, PAN card, experience certificates for similar AV systems, financial statements, EMD/Security deposit as applicable, technical compliance certificates, OEM authorizations, and proof of service centre within state or plan to establish within 30 days.
What are the technical specifications for the AV switcher tender in Ahmedabad
Specifications call for 4 HDMI and 4 SDI inputs, 2 HDMI and 2 SDI outputs, multiview and auxiliary outputs, 1080p/720p/4K support, analog inputs optional, XLR/TRS/RCA/3.5mm audio, embedded audio, tactile control, T-bar, and Ethernet/USB/RS-232 interfaces.
When is the delivery window for quantity variation in this tender
Quantity may vary up to 25% at contract award or during contract, with delivery time recalculated as (additional quantity/original quantity) × original delivery period, minimum 30 days; final window aligned with original delivery schedule.
What are the service centre requirements for AV switcher bid in Gujarat
Bidder must have a functional service centre in each consignee state or establish one within 30 days of award; payment is released after documentary evidence of the service centre is provided; toll-free support and escalation matrix must be provided.
What are the payment terms for this AV switcher procurement in Ahmedabad
Payment terms hinge on commissioning and acceptance; ensure submission of documentation proving service centre capabilities; no fixed advance mentioned; payment processed per ATC after successful installation and testing.
What are the required qualifications for eligibility in Gujarat AV tender
Eligible bidders must demonstrate prior AV switcher deployments with HDMI/SDI capability, maintain service networks in Gujarat, provide OEM authorizations, and show financial stability and experience certificates for similar projects.
How to verify technical compliance for the AV switcher in this bid
Verify against inputs/outputs specs, 4 HDMI/4 SDI inputs, 2 HDMI/2 SDI outputs, resolutions up to 4K, analog input option, audio interfaces, and control interfaces (Ethernet/USB/RS-232). Request OEM compliance certificates and test plans.