Border Road Organisation Engine Oil & Servo Fluids Tender BRDO India 2026 — IS 550/ISO Standards Required
Bid Publish Date
31-Aug-2026, 10:47 am
Bid End Date
10-Sep-2026, 11:00 am
EMD
₹1,14,077
Location
Progress
Tender Overview
Border Road Organisation (Department of Defence) seeks procurement of a broad range of automotive lubricants and fluids, including Engine Oil 15W40, Engine Oil 5W30, Engine Oil 10W30, Servo Ultra KB 30, Servo Ultra KB 10 or SU10, Servo Trans Fluid 10 STF 10, Servo System HLP 46, Coolant (JIS K 2234), Gear Oil No 320, PS4 Engine Oil ATV, Drive Oil ATV. The tender lists 12 BOQ items but provides no item-specific quantities. The estimated value is not disclosed; EMD is ₹114,077. Delivery location and schedule are not specified. Bidder must comply with non-disclosure and liquidation-free prerequisites, along with a 50% quantity option clause. The contract contemplates performance securities via DD or PBG. This tender emphasizes compliance with standard procurement terms and a flexible delivery window within contract periods.
Technical Specifications & Requirements
- Product categories: Engine oils, servo fluids, gear oils, coolant/JIS K 2234, ATV oils.
- EMD: ₹114,077; payment/guarantee options include Demand Draft (DD) or PBG.
- Option Clause: quantity may increase/decrease by up to 50% at order placement; extended delivery period may apply with a minimum of 30 days.
- Documentation: mandatory non-disclosure certificate; bidder must upload with bid; ensure hard copy delivery within 5 days of bid end/open.
- Quality/standards: explicit standards are not specified; bidders should align with standard government procurement expectations and potential OEM/brand requirements if mentioned in ATC.
- Delivery terms: not clearly defined; compute extended delivery based on original quantity and delivery period.
Terms, Conditions & Eligibility
- EMD: ₹114,077 in the form of Account Payee DD or other allowed forms; hard copy delivery within 5 days post bid.
- Eligibility: bidder must be financially sound (no liquidation/repossession); provide undertaking on bid head.
- Delivery: option clause allows 50% variation; delivery period linked to original delivery schedule with adjustments.
- Payment: DD or PBG acceptable; smooth post-award DD submission within specified timelines.
- NDA: mandatory Non-Disclosure Declaration; breach may lead to legal action.
- ATC: Buyer uploaded additional terms; bidders must review and comply.
Key Specifications
-
Product/service names: Engine Oil 15W40, Engine Oil 5W30, Engine Oil 10W30, Servo Ultra KB 30, Servo Ultra KB 10/SU10, Servo Trans Fluid 10 STF 10, Servo System HLP 46, Coolant (JIS K 2234), Gear Oil No 320, PS4 Engine Oil ATV, Drive Oil ATV
-
Quantities: not disclosed; BOQ contains 12 items, values unspecified
-
EMD amount: ₹114,077
-
Delivery: flexible windows via option clause; minimum 30 days; start from last delivery order date
-
Documentation: Non-Disclosure Declaration; DD/PBG options; hard copy submission timelines
-
Standards: not explicitly listed; bidders should ensure compliance with typical government procurement standards and OEM requirements as per ATC
Terms & Conditions
-
EMD of ₹114,077 required via Demand Draft or equivalent; hard copy to be delivered within 5 days of bid end date
-
Option Clause allows ±50% quantity change and potential extended delivery period with minimum 30 days
-
Non-disclosure certificate and financial standing undertaking are mandatory with bid submission
Important Clauses
Payment Terms
EMD via Demand Draft; post award, DD can substitute PBG; submission of scanned DD proof with bid
Delivery Schedule
Option clause enables quantity variation up to 50%; extended delivery period calculated as (increased quantity/original quantity) × original delivery days with minimum 30 days
Penalties/Liquidated Damages
Penalties/LD terms may be implied by standard GeM ATC; explicit LD not provided in data
Bidder Eligibility
-
Financially sound (not under liquidation or bankruptcy)
-
Submit Non-Disclosure Declaration with bid
-
Adhere to 50% quantity option and delivery extension logic
Tender Data
Bid Details
Quantity
18758
Category
Engine Oil 15W40
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Engine Oil 15W40 , Engine Oil 5W30 , Engine Oil 10W30 , Servo Ultra KB 30 , Servo Ultra KB 10 or SU10 , Servo Trans Fluid 10 STF 10 , Servo System HLP 46 , Coolant , Coolant JIS K 2234 , Gear Oil No 320 , PS4 Engine Oil ATV , Drive Oil ATV
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
6
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Leh
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Leh | Leh | - | - | 2673 | 60 | - |
Authority Records
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Documents 5
GeM-Bidding-9744554.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
Engine Oil 15W40
Engine Oil 15W40
Engine Oil 5W30
Engine Oil 5W30
Engine Oil 10W30
Engine Oil 10W30
Servo Ultra KB 30
Servo Ultra KB 30
Servo Ultra KB 10 or SU10
Servo Ultra KB 10 or SU10
Servo Trans Fluid 10 STF 10
Servo Trans Fluid 10 STF 10
Servo System HLP 46
Servo System HLP 46
Coolant
Coolant
Coolant JIS K 2234
Coolant JIS K 2234
Gear Oil No 320
Gear Oil No 320
PS4 Engine Oil ATV
PS4 Engine Oil ATV
Drive Oil ATV
Drive Oil ATV
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Engine Oil 15W40 | Engine Oil 15W40 | 2,673 | ltrs | oc@1023iespl | 60 | |
| 2 | Engine Oil 5W30 | Engine Oil 5W30 | 2,772 | ltrs | oc@1023iespl | 60 | |
| 3 | Engine Oil 10W30 | Engine Oil 10W30 | 1,155 | ltrs | oc@1023iespl | 60 | |
| 4 | Servo Ultra KB 30 | Servo Ultra KB 30 | 407 | ltrs | oc@1023iespl | 60 | |
| 5 | Servo Ultra KB 10 or SU10 | Servo Ultra KB 10 or SU10 | 1,779 | ltrs | oc@1023iespl | 60 | |
| 6 | Servo Trans Fluid 10 STF 10 | Servo Trans Fluid 10 STF 10 | 1,287 | ltrs | oc@1023iespl | 60 | |
| 7 | Servo System HLP 46 | Servo System HLP 46 | 3,927 | ltrs | oc@1023iespl | 60 | |
| 8 | Coolant | Coolant | 2,910 | ltrs | oc@1023iespl | 60 | |
| 9 | Coolant JIS K 2234 | Coolant JIS K 2234 | 462 | ltrs | oc@1023iespl | 60 | |
| 10 | Gear Oil No 320 | Gear Oil No 320 | 462 | ltrs | oc@1023iespl | 60 | |
| 11 | PS4 Engine Oil ATV | PS4 Engine Oil ATV | 462 | ltrs | oc@1023iespl | 60 | |
| 12 | Drive Oil ATV | Drive Oil ATV | 462 | ltrs | oc@1023iespl | 60 |
Categories
12
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Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
OEM Authorization Certificate
OEM Annual Turnover
Additional Doc 1 (Requested in ATC)
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for BRDO engine oil and servo fluids tender in 2026?
Bidders must submit bids with EMD ₹114,077 via DD or as allowed; include Non-Disclosure Declaration and financial standing undertaking. Ensure compliance with ATC terms, provide GST, PAN, experience, and OEM authorizations. Delivery terms depend on the option clause; bid must include scanned DD proofs and hard copies within specified timelines.
What documents are required for BRDO engine oil procurement 2026?
Required documents include GST registration, PAN card, company financial statements, prior experience in similar lubricant supply, Non-Disclosure Declaration, EMD submission proof (DD), technical compliance certificates, and OEM authorizations if applicable. Also include proof of non-liquidation status and bid-specific undertakings.
What are the key specifications for BRDO coolant and oils tender 2026?
The tender lists product categories (Engine Oils, Servo Fluids, Coolant, Gear Oil) but does not publish explicit numerical specs. Vendors should align with IS/ISO expectations and OEM guidance where ATC applies, ensuring product compatibility with BRDO equipment and JIS K 2234 coolant standard when specified.
When is the delivery timeline for BRDO 2026 lubricant tender?
Delivery timing follows the option clause allowing up to 50% quantity variation; the extended delivery period is calculated as (additional/original) × original delivery days with a minimum of 30 days. Exact dates are not disclosed; bidders should plan buffers accordingly.
What are the payment terms for BRDO lubricant supply contract 2026?
Payment terms permit DD or PBG as security; after award, scanned DD can substitute PBG; hard copy DD delivery to BRDO within 15 days post-award. Specific payment milestones are defined in ATC and standard GeM terms, with post-delivery payments as per contract.
What eligibility criteria must BRDO bidders meet for lubricant tenders 2026?
Bidders must demonstrate financial stability, not be under liquidation, and upload an undertaking. Must comply with non-disclosure terms, and be prepared to handle potential 50% quantity changes and delivery extensions as per option clause.
What is the EMD amount for BRDO lubrication tender in 2026 and how to submit?
EMD is ₹114,077; submit via Account Payee Demand Draft in favor of Commander 50 BRTF, with scanned proof uploaded and hard copy delivered within 5 days of bid end. Ensure DD validity and bank details align with bid submission requirements.
Are OEM authorizations required for BRDO lubricant procurement 2026?
Yes, OEM authorizations may be required to prove product authenticity and compliance with standards. Include any manufacturer-provided certification or authorization letters with technical bid; ATC may specify preferred brands or certifications.