Gujarat Sports Youth and Cultural Activities Department Tentage Tender Kheda Gujarat 2025 IS 550 Lighting, Tent Rentals & Decor
N/a
KHEDA, GUJARAT
Posted:
27 December 2025
Closed:
6 January 2026
GEM
GEM
Gujarat Sports Youth And Cultural Activities Department Tentage Service Tender Kheda Gujarat 2025
Progress
Issue27-Dec-2025, 10:52 am
Technical01-May-2026, 4:59 pm
Financial
Award17-Jan-2026, 5:04 am
Quantity
2
Bid Type
Two Packet Bid
Key Highlights
- • Local Gujarat service provider office required for eligibility
- • EMD of ₹27,000 payable via DD to District sports officer, Kheda
- • Post-award performance security acceptable as DD with 15-day hard copy delivery
- • Contract variation: ±25% quantity or duration, bidder must accept changes
- • MSE purchase preference for state-origin bidders with valid Udyam Registration
- • Scope includes tentage, lighting, decoration, printing, drinking water, photography, and related services
Categories
5
Tender Overview
Organization: Gujarat State Department of Sports, Youth & Cultural Activities (Kheda region) seeks tentage service for Khel Mahakhumbha competitions (under-14 boys and girls), including lighting, tent rentals, decoration, printing, drinking water, photography, and related scope as per attached work plan. Location: KHEDA, GUJARAT - 387001. Estimated value and detailed quantities are not disclosed; EMD: ₹27,000 payable via Demand Draft to the District sports officer, Kheda. The contract allows a ±25% variation in quantity or duration at issuance and post-award, with bidder acceptance required. A service provider must maintain a local office and compliance with state preference policies for MSEs. This procurement emphasizes full-service tentage and event infrastructure to support multi-event athletic competitions for under-14 participants.
Technical Specifications & Requirements
- Scope includes: tentage, lighting, decoration, printing, drinking water supply, photography, and related services per scope of work.
- No explicit itemized BOQ provided; bidders should align offerings to event infrastructure and venue support needs.
- EMD: ₹27,000; payment via DD accepted, with hard copy delivery within 5 days of bid end/opening; post-award, performance security via DD acceptable with delivery of hard copy within 15 days.
- Eligibility: local office in Gujarat; adherence to non-toxic material usage and health safety norms; OEM authorization not explicitly required due to unspecified product list; ensure documentation per ATC.
- MSE purchase preference available for eligible state vendors; online validation via Udyam portal.
Terms, Conditions & Eligibility
- EMD: ₹27,000 (DD payable to District sports officer, Kheda); submit scanned DD with bid and deliver hard copy within 5 days post bid end.
- Performance security: DD acceptable in lieu of PBG; deliver hard copy within 15 days of contract award.
- 25% quantity/duration variation allowed at contract issue and up to 25% post-award; bidder must accept revised scope.
- Office requirement: service provider must maintain an office in the consignee state; documentary evidence required.
- Purchase preference: MSEs from Gujarat with valid Udyam Registration will be given preference after online credential validation.
- Compliance: bidder risk of rejection if any required certificates/docs are missing; ATC/Corrigendum compliance.
Key Specifications
-
Tentage, lighting, decoration, printing, drinking water, photography as core scope
-
EMD amount: ₹27,000; payment via DD to District sports officer, Kheda
-
Delivery schedule: not specified; hard-copy DD to be delivered within 15 days of award
-
Regional office requirement: service provider must have an office in Gujarat
-
MSE preference: validated online via Udyam Registration
Terms & Conditions
-
EMD ₹27,000 via DD; submit with bid and deliver hard copy within 5 days
-
Performance security via DD acceptable; provide hard copy within 15 days of award
-
±25% contract quantity/duration variation permissible at issue and post-award
Important Clauses
Payment Terms
EMD ₹27,000 via DD; post-award, DD can substitute PBG; payment terms otherwise aligned per GeM GTC
Delivery Schedule
Hard copy DD to be delivered within 15 days of contract award; no separate delivery timeline specified for services
Penalties/Liquidated Damages
Not explicitly detailed; standard procurement penalties may apply per buyer ATC and terms
Bidder Eligibility
-
Must have a Gujarat-based office or presence for service delivery
-
EMD of ₹27,000 paid via DD; bid documents include scanned DD
-
Not under liquidation or bankruptcy; bidder undertakes financial standing
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent Rentals, Decoration, Printing work, drinking water, photography etc all other works as per scope of work attached , Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 girls athletic competition; Lighting, Tent Rentals, Decoration, Printing work, drinking water, photography etc all other works as per scope of work attached
Authority Records
SPORTS, YOUTH AND CULTURAL ACTIVITIES DEPARTMENT
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Documents 8
GeM-Bidding-8766698.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Kheda Gujarat Sports Department Tentage Service Tender 2025 for Khel Mahakhumbha – ISI-grade Standards & MSE Preference
N/a
KHEDA, GUJARAT
Posted:
27 December 2025
Closed:
6 January 2026
GEM
Gujarat Sports Youth And Cultural Activities Department Tentage Services Tender Kheda Gujarat 2025
N/a
KHEDA, GUJARAT
Posted:
27 December 2025
Closed:
6 January 2026
GEM
Gujarat Sports Department Kheda Tentage & Event Services Tender 2025 – Lighting, Décor, Printing, Water & Photography with 25% Variations
N/a
KHEDA, GUJARAT
Posted:
27 December 2025
Closed:
6 January 2026
GEM
Gujarat Sports Youth And Cultural Activities Department Kheda Tentage Service Tender 2025 - Lumpsum Open Tender for Khel Mahakhumbha Lighting, Tent Rentals, Decoration, Printing
N/a
KHEDA, GUJARAT
Posted:
27 December 2025
Closed:
6 January 2026
GEM
Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates for similar tentage/event support
4
Financial statements (last 2-3 years) or solvency proof
5
EMD payment proof (DD) and scanned copy uploaded
6
Technical bid documents and any OEM authorizations if applicable
7
Proof of local Gujarat office/address
8
Udyam registration (if claiming MSE preference)
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | Ambika Decoraters Under PMA | 05-01-2026 16:59:53 | |
| 2 | CHIRAG AGENCY Under PMA | 04-01-2026 15:37:56 | |
| 3 | HANUMAN AGENCY Under PMA | 03-01-2026 00:06:35 | |
| 4 | ILIKA AGENCY Under PMA | 04-01-2026 08:48:24 | |
| 5 | IRAJ ENTERPRISE Under PMA | 03-01-2026 19:32:37 | |
| 6 | IRESH ENTERPRISE Under PMA | 01-01-2026 14:13:49 | |
| 7 | MARUTINANDAN CATERERS AND MANDAP SERVICE Under PMA | 05-01-2026 15:36:41 | |
| 8 | MVJ ENTERPRISE Under PMA | 06-01-2026 10:57:55 | |
| 9 | SANTOSH AGENCY Under PMA | 04-01-2026 16:21:10 | |
| 10 | SHIV ENTERPRISE Under PMA | 01-01-2026 13:33:37 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | IRAJ ENTERPRISE( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent | |
| L1 | CHIRAG AGENCY( MSE Social Category:OBC ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent | |
| L1 | HANUMAN AGENCY( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent | |
| L1 | IRESH ENTERPRISE( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent | |
| L1 | SHIV ENTERPRISE( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent | |
| L1 | MARUTINANDAN CATERERS AND MANDAP SERVICE( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent | |
| L1 | SANTOSH AGENCY( MSE Social Category:OBC ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent | |
| L1 | ILIKA AGENCY( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent | |
| L1 | Ambika Decoraters( MSE Social Category:General ) Under PMA | Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for tentage service tender in Kheda Gujarat 2025
Bidders must submit GST, PAN, experience certificates, financials, EMD ₹27,000 via DD to District sports officer, Kheda, plus scanned DD proof. Ensure local Gujarat office and comply with ATC terms; claim MSE preference if eligible via Udyam portal.
What documents are required for Kheda tentage procurement bid 2025
Required documents include GST certificate, PAN, two years financial statements, experience certificates for similar tentage services, EMD DD receipt, technical bid papers, and proof of Gujarat office; OEM authorizations if applicable and Udyam registration for MSE preference.
What is the EMD amount for the Kheda tentage tender 2025
The EMD amount is ₹27,000, payable by Account Payee Demand Draft in favor of District sports officer, Kheda; bidders must upload scanned DD and deliver the hard copy within 5 days after bid end date.
What is the scope of work for Khel Mahakhumbha tentage in Gujarat
Scope covers tentage, lighting, decoration, printing, drinking water, and photography; all services must align with attached scope of work for under-14 boys and girls athletic competitions in Kheda region.
What are the delivery and performance requirements for this tender
Delivery requires submission of DD hard copy within 15 days post award; performance security via DD is acceptable; ensure compliance with state office presence and abide by 25% quantity/duration variation at issue and post-award.
How does MSE preference work for this Gujarat tentage bid 2025
MSE bidders from Gujarat with valid Udyam Registration receive purchase preference after online credential validation; ensure registration details are current and matched to the vendor profile for evaluation.
What standards or certifications are required for the tentage services
No explicit standards listed; ensure non-toxic materials and health safety compliance per general tender terms; obtain ATC compliance documents and provide any required certificates in the bid submission.
Who is the issuing organization for the Kheda tentage contract 2025
The procurement is issued by the Sports, Youth and Cultural Activities Department, Government of Gujarat, with responsibilities assigned to District sports officer, Kheda for payments and contract execution.
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Documents 8
GeM-Bidding-8766698.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Technical Specification/Buyer Specification Document
TECHNICAL
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS