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GEM

Gujarat Sports Youth And Cultural Activities Department Tentage Service Tender Kheda Gujarat 2025

Bid Publish Date

27-Dec-2025, 10:52 am

Bid End Date

06-Jan-2026, 12:00 pm

EMD

₹27,000

Location

KHEDA , GUJARAT

Progress

Issue27-Dec-2025, 10:52 am
Technical01-May-2026, 4:59 pm
Financial
Award17-Jan-2026, 5:04 am
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Quantity

2

Bid Type

Two Packet Bid

Key Highlights

  • • Local Gujarat service provider office required for eligibility
  • • EMD of ₹27,000 payable via DD to District sports officer, Kheda
  • • Post-award performance security acceptable as DD with 15-day hard copy delivery
  • • Contract variation: ±25% quantity or duration, bidder must accept changes
  • • MSE purchase preference for state-origin bidders with valid Udyam Registration
  • • Scope includes tentage, lighting, decoration, printing, drinking water, photography, and related services

Categories 5

TENT AD FILM DECORATION PRINTING WORK LIGHTING

Tender Overview

Organization: Gujarat State Department of Sports, Youth & Cultural Activities (Kheda region) seeks tentage service for Khel Mahakhumbha competitions (under-14 boys and girls), including lighting, tent rentals, decoration, printing, drinking water, photography, and related scope as per attached work plan. Location: KHEDA, GUJARAT - 387001. Estimated value and detailed quantities are not disclosed; EMD: ₹27,000 payable via Demand Draft to the District sports officer, Kheda. The contract allows a ±25% variation in quantity or duration at issuance and post-award, with bidder acceptance required. A service provider must maintain a local office and compliance with state preference policies for MSEs. This procurement emphasizes full-service tentage and event infrastructure to support multi-event athletic competitions for under-14 participants.

Technical Specifications & Requirements

  • Scope includes: tentage, lighting, decoration, printing, drinking water supply, photography, and related services per scope of work.
  • No explicit itemized BOQ provided; bidders should align offerings to event infrastructure and venue support needs.
  • EMD: ₹27,000; payment via DD accepted, with hard copy delivery within 5 days of bid end/opening; post-award, performance security via DD acceptable with delivery of hard copy within 15 days.
  • Eligibility: local office in Gujarat; adherence to non-toxic material usage and health safety norms; OEM authorization not explicitly required due to unspecified product list; ensure documentation per ATC.
  • MSE purchase preference available for eligible state vendors; online validation via Udyam portal.

Terms, Conditions & Eligibility

  • EMD: ₹27,000 (DD payable to District sports officer, Kheda); submit scanned DD with bid and deliver hard copy within 5 days post bid end.
  • Performance security: DD acceptable in lieu of PBG; deliver hard copy within 15 days of contract award.
  • 25% quantity/duration variation allowed at contract issue and up to 25% post-award; bidder must accept revised scope.
  • Office requirement: service provider must maintain an office in the consignee state; documentary evidence required.
  • Purchase preference: MSEs from Gujarat with valid Udyam Registration will be given preference after online credential validation.
  • Compliance: bidder risk of rejection if any required certificates/docs are missing; ATC/Corrigendum compliance.

Key Specifications

  • Tentage, lighting, decoration, printing, drinking water, photography as core scope

  • EMD amount: ₹27,000; payment via DD to District sports officer, Kheda

  • Delivery schedule: not specified; hard-copy DD to be delivered within 15 days of award

  • Regional office requirement: service provider must have an office in Gujarat

  • MSE preference: validated online via Udyam Registration

Terms & Conditions

  • EMD ₹27,000 via DD; submit with bid and deliver hard copy within 5 days

  • Performance security via DD acceptable; provide hard copy within 15 days of award

  • ±25% contract quantity/duration variation permissible at issue and post-award

Important Clauses

Payment Terms

EMD ₹27,000 via DD; post-award, DD can substitute PBG; payment terms otherwise aligned per GeM GTC

Delivery Schedule

Hard copy DD to be delivered within 15 days of contract award; no separate delivery timeline specified for services

Penalties/Liquidated Damages

Not explicitly detailed; standard procurement penalties may apply per buyer ATC and terms

Bidder Eligibility

  • Must have a Gujarat-based office or presence for service delivery

  • EMD of ₹27,000 paid via DD; bid documents include scanned DD

  • Not under liquidation or bankruptcy; bidder undertakes financial standing

Documents 8

GeM-Bidding-8766698.pdf

Main Document

Scope Of Work Document

SCOPE_OF_WORK

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Technical Specification/Buyer Specification Document

TECHNICAL

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

5 found

Gujarat Sports Youth and Cultural Activities Department Tentage Service Tender Kheda Gujarat 2025

N/a

KHEDA, GUJARAT

Posted: 27 December 2025
Closed: 6 January 2026
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Gujarat Sports Youth And Cultural Activities Department Tentage Service Tender 2025 - Volleyball Competitions Lighting, Tent Rentals, Decoration, Drinking Water

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KHEDA, GUJARAT

Posted: 1 January 2026
Closed: 12 January 2026
GEM

Tentage Service Lumpsum Based - DISTRICT LEVEL KALA MAHAKUMBH COMPETITION; Floorings, Tent Rentals,

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JUNAGADH, GUJARAT

Posted: 21 July 2025
Closed: 31 July 2025
GEM

Tentage Service Lumpsum Based - kalamahakumbh; Floorings, Lighting, Tent Rentals, Decoration

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BANASKANTHA, GUJARAT

Posted: 17 October 2025
Closed: 27 October 2025
GEM

Gujarat Sports Youth And Cultural Activities Department Tentage & Event Services Tender NAVSARI 2026 - UNAI UTSAV 2025-26 Standards

N/a

NAVSARI, GUJARAT

Posted: 9 January 2026
Closed: 20 January 2026
GEM

Required Documents

1

GST registration certificate

2

PAN card

3

Experience certificates for similar tentage/event support

4

Financial statements (last 2-3 years) or solvency proof

5

EMD payment proof (DD) and scanned copy uploaded

6

Technical bid documents and any OEM authorizations if applicable

7

Proof of local Gujarat office/address

8

Udyam registration (if claiming MSE preference)

Technical Results

S.No Seller Date Status
1Ambika Decoraters   Under PMA05-01-2026 16:59:53Qualified
2CHIRAG AGENCY   Under PMA04-01-2026 15:37:56Qualified
3HANUMAN AGENCY   Under PMA03-01-2026 00:06:35Qualified
4ILIKA AGENCY   Under PMA04-01-2026 08:48:24Qualified
5IRAJ ENTERPRISE   Under PMA03-01-2026 19:32:37Qualified
6IRESH ENTERPRISE   Under PMA01-01-2026 14:13:49Qualified
7MARUTINANDAN CATERERS AND MANDAP SERVICE   Under PMA05-01-2026 15:36:41Qualified
8MVJ ENTERPRISE   Under PMA06-01-2026 10:57:55Disqualified
9SANTOSH AGENCY   Under PMA04-01-2026 16:21:10Qualified
10SHIV ENTERPRISE   Under PMA01-01-2026 13:33:37Qualified

Financial Results

Rank Seller Price Item
L1IRAJ ENTERPRISE( MSE Social Category:General )    Under PMA₹8,37,090Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent
L1CHIRAG AGENCY( MSE Social Category:OBC )    Under PMA₹8,37,090Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent
L1HANUMAN AGENCY( MSE Social Category:General )    Under PMA₹8,37,090Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent
L1IRESH ENTERPRISE( MSE Social Category:General )    Under PMA₹8,37,090Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent
L1SHIV ENTERPRISE( MSE Social Category:General )    Under PMA₹8,37,090Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent
L1MARUTINANDAN CATERERS AND MANDAP SERVICE( MSE Social Category:General )    Under PMA₹8,37,090Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent
L1SANTOSH AGENCY( MSE Social Category:OBC )    Under PMA₹8,37,090Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent
L1ILIKA AGENCY( MSE Social Category:General )    Under PMA₹8,37,090Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent
L1Ambika Decoraters( MSE Social Category:General )    Under PMA₹8,37,090Item Categories : Tentage Service Lumpsum Based - Khel Mahakhumbha under 14 Boys athletic competition; Lighting, Tent

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for tentage service tender in Kheda Gujarat 2025

Bidders must submit GST, PAN, experience certificates, financials, EMD ₹27,000 via DD to District sports officer, Kheda, plus scanned DD proof. Ensure local Gujarat office and comply with ATC terms; claim MSE preference if eligible via Udyam portal.

What documents are required for Kheda tentage procurement bid 2025

Required documents include GST certificate, PAN, two years financial statements, experience certificates for similar tentage services, EMD DD receipt, technical bid papers, and proof of Gujarat office; OEM authorizations if applicable and Udyam registration for MSE preference.

What is the EMD amount for the Kheda tentage tender 2025

The EMD amount is ₹27,000, payable by Account Payee Demand Draft in favor of District sports officer, Kheda; bidders must upload scanned DD and deliver the hard copy within 5 days after bid end date.

What is the scope of work for Khel Mahakhumbha tentage in Gujarat

Scope covers tentage, lighting, decoration, printing, drinking water, and photography; all services must align with attached scope of work for under-14 boys and girls athletic competitions in Kheda region.

What are the delivery and performance requirements for this tender

Delivery requires submission of DD hard copy within 15 days post award; performance security via DD is acceptable; ensure compliance with state office presence and abide by 25% quantity/duration variation at issue and post-award.

How does MSE preference work for this Gujarat tentage bid 2025

MSE bidders from Gujarat with valid Udyam Registration receive purchase preference after online credential validation; ensure registration details are current and matched to the vendor profile for evaluation.

What standards or certifications are required for the tentage services

No explicit standards listed; ensure non-toxic materials and health safety compliance per general tender terms; obtain ATC compliance documents and provide any required certificates in the bid submission.

Who is the issuing organization for the Kheda tentage contract 2025

The procurement is issued by the Sports, Youth and Cultural Activities Department, Government of Gujarat, with responsibilities assigned to District sports officer, Kheda for payments and contract execution.