GEM

Punjab Police Desktop Computers Online UPS 20 KVA Battery, Printer Monochrome, CCTV 75 Inch Monitor Tender Bathinda 2025

Posted

22 Oct 2025, 03:32 pm

Deadline

12 Nov 2025, 03:00 pm

EMD

₹2,00,000

Value

₹1,00,00,000

Location

BATHINDA , PUNJAB

Progress

Issue22 Oct 2025, 03:32 pm
AwardPending
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Quantity

184

Category

Generator 40 KW

Bid Type

Two Packet Bid

Categories 17

BATTERY VALVE PARTS AND ACCESSORIES ELECTRICAL COMPUTERS CAMERA INVERTER RUNWAY LIGHTING SCANNER SPEAKER BAR LAPTOP STATIC CONVERTERS FIRE EXTINGUISHERS IT EQUIPMENT UPS MACHINE ELECTRONIC COMPUTATIONAL DEVICE

Tender Overview

Punjab Police invites bids for a broad array of IT and office equipment in Bathinda, Punjab with an estimated value of ₹10,000,000 and an EMD of ₹200,000. The procurement spans dozens of categories including Desktop Computers, Online UPS 20 KVA with Battery Bank, Laptops, Monochrome Printers, Photo Stat Machines, Inverters 5.2 KVA, Tablets, Mobile Phones, Fire Extinguishers, 75-inch CCTV Monitors, 1.5 Ton ACs, 40 KW Generators, SSD/HDD storage, VC Cameras, EPABX, Voice Logger, Fax, Office Chairs and Workstations. The project emphasizes compliant, non-obsolete equipment with a minimum market life of 3 years and IPv6 readiness across IT gear. Additional scope covers installation, testing, training (where applicable) and installation charges. A key differentiator is the option to increase quantity by up to 25% during contract execution at contracted rates, with delivery time calculations based on the original period.

Technical Specifications & Requirements

  • No explicit product specs published; bidders must interpret from BOQ items and category list, ensuring alignment with government IT procurement norms.
  • Mandatory IPv6 readiness for IT equipment from day one.
  • Mandatory Malicious Code Certificate confirming absence of embedded malware and compliance to security expectations; breach triggers contract consequences.
  • 3+ years of residual market life required for bid products; OEM or authorized resellers may quote components.
  • Installation, commissioning, testing, and training to be carried out by OEM-certified personnel or OEM-authorized resellers.
  • GST compliance as per applicable rates; GST load considered at actuals or quoted rate, whichever lower.
  • 27 total items across computer, networking, storage, imaging, security, and office furniture categories; detailed item-level specs to be derived from the BOQ.

Terms, Conditions & Eligibility

  • EMD: ₹200,000; eligible bidders must submit as part of bid submission.
  • Experience: the bidder or OEM must have supplied similar category products to Central/State Government or PSUs for 3 years prior to bid opening; contractual copies to be provided.
  • Obsolescence: products offered must have at least 3 years residual market life; no end-of-life declarations by OEM.
  • Delivery terms allow quantity variation up to 25%; delivery period adjustments follow a defined algorithm with minimum 30 days.
  • IPv6 readiness, Malicious Code Certificate, and OEM installation/commissioning requirements apply; non-compliance penalized as per contract terms.

Key Specifications

    • Product categories: Desktop Computers, Online UPS 20 KVA with Battery Bank, Laptops, Monochrome Printers, Photo Stat Machine, Inverter 5.2 kVA, Tablets, Mobile Phones, Fire Extinguishers, 75 inch CCTV Monitor, 1.5 Ton AC, Generator 40 KW, SSD/HDD storage, VC Camera, EPABX, Voice Logger, Fax, Office Chairs, Workstations
    • Storage: SSD 2 TB and HDD 6 TB (internal/external as listed)
    • Power & backup: Online UPS 20 KVA with Battery Bank, Inverter 5.2 KVA
    • Networking/IT: IPv6 readiness required across equipment; Malicious Code Certificate mandatory
    • Installation: OEM/authorized reseller to perform installation, testing, configuration and training as applicable

Terms & Conditions

  • EMD: ₹200,000; submit with bid

  • Quantity variation up to 25% during/after award

  • 3 years experience supplying similar govt/PSU products

  • 3 years residual market life for offered products

  • IPv6 readiness and Malicious Code Certificate required

  • GST as per actuals or contracted rate, whichever is lower

Important Clauses

Payment Terms

GST and payment terms follow actuals or lower quoted GST; no explicit advance payment in provided terms

Delivery Schedule

Delivery period linked to original delivery order; 25% quantity variation allowed with minimum 30 days extension, calculated as (Increased quantity ÷ Original quantity) × Original delivery period

Penalties/Liquidated Damages

Not explicitly detailed here; contract will include LD terms per standard govt procurement norms; ensure compliance to delivery schedule

Bidder Eligibility

  • 3 years experience supplying similar govt/PSU category products

  • Regular supplier to central or state government entities

  • OEM authorization or reseller arrangement with capability for installation and testing

Bill of Quantities (BOQ) 27 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Desktop Computers as per specification 4 nos msk.bathinda 45
2 Online UPS 20 Kva with Battery Bank as per specification 1 nos msk.bathinda 45
3 Laptop as per specification 4 nos msk.bathinda 45
4 Printer Monochrome as per specification 6 nos msk.bathinda 45
5 Photo Stat Machine as per specification 2 nos msk.bathinda 45
6 Inverter 5.2 kva as per specification 2 nos msk.bathinda 45
7 Tablet as per specification 3 nos msk.bathinda 45
8 Mobile phone as per specification 3 nos msk.bathinda 45
9 Fire Extinguisher as per specification 8 nos msk.bathinda 45
10 CC TV Monitor 75 inch as per specification 17 nos msk.bathinda 45
11 AC 1.5 Ton as per specification 12 nos msk.bathinda 45
12 Generator 40 KW as per specification 1 nos msk.bathinda 45
13 SSD Hard Disc Ext 2 TB as per specification 4 nos msk.bathinda 45
14 HDD Hard Disk Int 6 TB as per specification 16 nos msk.bathinda 45
15 VC Camera with Speaker bar and mic and mini computer with 55 inch TV as per specification 1 nos msk.bathinda 45
16 Scanner as per specification 2 nos msk.bathinda 45
17 Mini Computer with 49 inch Monitor as per specification 2 nos msk.bathinda 45
18 Body Camera as per specification 30 nos msk.bathinda 45
19 EPABX as per specification 1 nos msk.bathinda 45
20 Voice Logger as per specification 1 nos msk.bathinda 45
21 Fax Machine as per specification 2 nos msk.bathinda 45
22 Computer Chair as per specification 16 nos msk.bathinda 45
23 Office Chair for Officer as per specification 5 nos msk.bathinda 45
24 Simple Chair as per specification 25 nos msk.bathinda 45
25 Workstation as per specification 14 nos msk.bathinda 45
26 Electrical Installation LS 1 nos msk.bathinda 45
27 Installation Charge LS 1 nos msk.bathinda 45

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates showing relevant supply to govt/PSU entities

4

Financial statements or proof of turnover

5

EMD submission receipt

6

Technical bid documents and OEM authorizations

7

Malicious Code Certificate

8

Warranty/AMC terms (if any)

9

Installation, Commissioning and Training plan

10

IPv6 readiness certification for IT equipment

Frequently Asked Questions

How to bid on Bathinda IT equipment tender for Punjab Police 2025

Bidders must meet eligibility criteria including 3 years govt/PSU supply experience, provide OEM authorizations, and submit GST, PAN, and EMD ₹200,000. Ensure IPv6 readiness and supply 27 items with installation by OEM-certified personnel; read the option clause for quantity adjustments up to 25%.

What documents are required for Punjab Police Bathinda procurement 2025

Required documents include GST registration, PAN, company financials, previous contract copies with govt/PSU entities, EMD receipt, OEM authorization, technical compliance certificates, installation/ training plan, and the Malicious Code Certificate guaranteeing no embedded malware.

What are the technical specs for IPv6 readiness and malware certificate

All IT equipment must be IPv6 ready from day one. Submit a Malicious Code Certificate stating no embedded code that could harm functionality, plus compliance with government security standards; non-compliance may breach contract and trigger penalties.

When is the bid submission deadline for Punjab Police 2025 Bathinda

The tender requires bid submission per the organization’s procurement schedule; ensure the EMD ₹200,000 and all required documents are included; verify the deadline date on the official portal before submission.

What is the scope of installation and training for this Bathinda tender

Installation, commissioning, testing and training (if applicable) must be performed by OEM-certified personnel or OEM-authorized resellers; detailed scope includes configuration and user training as per product category in the BOQ.

How to handle quantity adjustments under the option clause Bathinda

The purchaser may increase the quantity by up to 25% during contract, with delivery time adjusted by the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; bid should reflect scalable pricing.

What standards and certifications are required for IT equipment 2025 Punjab

Bidders must ensure IS/ISO compliance where applicable and provide OEM authorizations; equipment should be non-obsolete with at least 3 years residual market life and IPv6 readiness to meet Punjab Police procurement standards.

What is the estimated value and EMD amount for this Bathinda tender

The project is valued at approximately ₹10,000,000 with an EMD of ₹200,000; ensure funds are ready in the form of the specified security deposit and accompany the bid package.