Punjab Police Video Management & IT Equipment Tender 2025 - IS 9001, EMD ₹180000, 9.5 Million Value
Punjab Police
SANGRUR, PUNJAB
Posted:
25 November 2025
Closed:
15 December 2025
GEM
GEM
Punjab Police Desktop Computers Online UPS 20 KVA Battery, Printer Monochrome, CCTV 75 Inch Monitor Tender Bathinda 2025
Progress
RAIssue22-Oct-2025, 3:32 pm
Reverse AuctionCompleted
Award10-Jan-2026, 1:21 am
Quantity
184
Category
Generator 40 KW
Bid Type
Two Packet Bid
Categories
35
ELECTRICAL WIND MILL ENERGY PROJECT SOLAR CELLS SOLAR PV PLANT GLUCOMETER INVERTER RUNWAY LIGHTING SPEAKER STATIC CONVERTERS SPEED DRIVE SYSTEM COUGH AND COLD MEDICINE FIRE EXTINGUISHERS IT EQUIPMENT UPS MACHINE ELECTRONIC COMPUTATIONAL DEVICE SOLAR CHARGER BATTERY VALVE PARTS AND ACCESSORIES COMPUTERS CAMERA SOLAR CHARGING CONSTRUCTION OF SUPER MARKET SCANNER PENTOPRAZOLE SOLAR FENCE DAM BAR LAPTOP NEON LAMP HYBRID POWER SYSTEM SOLAR BLINKER ATM ENT SET SOLAR PHOTOVOLTAIC SYSTEM
Tender Overview
Punjab Police invites bids for a broad array of IT and office equipment in Bathinda, Punjab with an estimated value of ₹10,000,000 and an EMD of ₹200,000. The procurement spans dozens of categories including Desktop Computers, Online UPS 20 KVA with Battery Bank, Laptops, Monochrome Printers, Photo Stat Machines, Inverters 5.2 KVA, Tablets, Mobile Phones, Fire Extinguishers, 75-inch CCTV Monitors, 1.5 Ton ACs, 40 KW Generators, SSD/HDD storage, VC Cameras, EPABX, Voice Logger, Fax, Office Chairs and Workstations. The project emphasizes compliant, non-obsolete equipment with a minimum market life of 3 years and IPv6 readiness across IT gear. Additional scope covers installation, testing, training (where applicable) and installation charges. A key differentiator is the option to increase quantity by up to 25% during contract execution at contracted rates, with delivery time calculations based on the original period.
Technical Specifications & Requirements
- No explicit product specs published; bidders must interpret from BOQ items and category list, ensuring alignment with government IT procurement norms.
- Mandatory IPv6 readiness for IT equipment from day one.
- Mandatory Malicious Code Certificate confirming absence of embedded malware and compliance to security expectations; breach triggers contract consequences.
- 3+ years of residual market life required for bid products; OEM or authorized resellers may quote components.
- Installation, commissioning, testing, and training to be carried out by OEM-certified personnel or OEM-authorized resellers.
- GST compliance as per applicable rates; GST load considered at actuals or quoted rate, whichever lower.
- 27 total items across computer, networking, storage, imaging, security, and office furniture categories; detailed item-level specs to be derived from the BOQ.
Terms, Conditions & Eligibility
- EMD: ₹200,000; eligible bidders must submit as part of bid submission.
- Experience: the bidder or OEM must have supplied similar category products to Central/State Government or PSUs for 3 years prior to bid opening; contractual copies to be provided.
- Obsolescence: products offered must have at least 3 years residual market life; no end-of-life declarations by OEM.
- Delivery terms allow quantity variation up to 25%; delivery period adjustments follow a defined algorithm with minimum 30 days.
- IPv6 readiness, Malicious Code Certificate, and OEM installation/commissioning requirements apply; non-compliance penalized as per contract terms.
Key Specifications
-
- Product categories: Desktop Computers, Online UPS 20 KVA with Battery Bank, Laptops, Monochrome Printers, Photo Stat Machine, Inverter 5.2 kVA, Tablets, Mobile Phones, Fire Extinguishers, 75 inch CCTV Monitor, 1.5 Ton AC, Generator 40 KW, SSD/HDD storage, VC Camera, EPABX, Voice Logger, Fax, Office Chairs, Workstations
-
- Storage: SSD 2 TB and HDD 6 TB (internal/external as listed)
-
- Power & backup: Online UPS 20 KVA with Battery Bank, Inverter 5.2 KVA
-
- Networking/IT: IPv6 readiness required across equipment; Malicious Code Certificate mandatory
-
- Installation: OEM/authorized reseller to perform installation, testing, configuration and training as applicable
Terms & Conditions
-
EMD: ₹200,000; submit with bid
-
Quantity variation up to 25% during/after award
-
3 years experience supplying similar govt/PSU products
-
3 years residual market life for offered products
-
IPv6 readiness and Malicious Code Certificate required
-
GST as per actuals or contracted rate, whichever is lower
Important Clauses
Payment Terms
GST and payment terms follow actuals or lower quoted GST; no explicit advance payment in provided terms
Delivery Schedule
Delivery period linked to original delivery order; 25% quantity variation allowed with minimum 30 days extension, calculated as (Increased quantity ÷ Original quantity) × Original delivery period
Penalties/Liquidated Damages
Not explicitly detailed here; contract will include LD terms per standard govt procurement norms; ensure compliance to delivery schedule
Bidder Eligibility
-
3 years experience supplying similar govt/PSU category products
-
Regular supplier to central or state government entities
-
OEM authorization or reseller arrangement with capability for installation and testing
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Desktop Computers , Online UPS 20 Kva with Battery Bank , Laptop , Printer Monochrome , Photo Stat Machine , Inverter 5.2 kva , Tablet , Mobile phone , Fire Extinguisher , CC TV Monitor 75 inch , AC 1.5 Ton , Generator 40 KW , SSD Hard Disc Ext 2 TB , HDD Hard Disk Int 6 TB , VC Camera with Speaker bar and mic and mini computer with 55 inch TV , Scanner , Mini Computer with 49 inch Monitor , Body Camera , EPABX , Voice Logger , Fax Machine , Computer Chair , Office Chair for Officer , Simple Chair , Workstation , Electrical Installation , Installation Charge
Authority Records
HOME AFFAIRS AND JUSTICE DEPARTMENT
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Documents 5
GeM-Bidding-8499494.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Bill of Quantities (BOQ)
27 Items Sign in to view GEM price trends Sign in for GEM prices
#1
Desktop Computers
as per specification
4 nos
Delivery: 45 days
#2
Online UPS 20 Kva with Battery Bank
as per specification
1 nos
Delivery: 45 days
#3
Laptop
as per specification
4 nos
Delivery: 45 days
#4
Printer Monochrome
as per specification
6 nos
Delivery: 45 days
#5
Photo Stat Machine
as per specification
2 nos
Delivery: 45 days
#6
Inverter 5.2 kva
as per specification
2 nos
Delivery: 45 days
#7
Tablet
as per specification
3 nos
Delivery: 45 days
#8
Mobile phone
as per specification
3 nos
Delivery: 45 days
#9
Fire Extinguisher
as per specification
8 nos
Delivery: 45 days
#10
CC TV Monitor 75 inch
as per specification
17 nos
Delivery: 45 days
#11
AC 1.5 Ton
as per specification
12 nos
Delivery: 45 days
#12
Generator 40 KW
as per specification
1 nos
Delivery: 45 days
#13
SSD Hard Disc Ext 2 TB
as per specification
4 nos
Delivery: 45 days
#14
HDD Hard Disk Int 6 TB
as per specification
16 nos
Delivery: 45 days
#15
VC Camera with Speaker bar and mic and mini computer with 55 inch TV
as per specification
1 nos
Delivery: 45 days
#16
Scanner
as per specification
2 nos
Delivery: 45 days
#17
Mini Computer with 49 inch Monitor
as per specification
2 nos
Delivery: 45 days
#18
Body Camera
as per specification
30 nos
Delivery: 45 days
#19
EPABX
as per specification
1 nos
Delivery: 45 days
#20
Voice Logger
as per specification
1 nos
Delivery: 45 days
#21
Fax Machine
as per specification
2 nos
Delivery: 45 days
#22
Computer Chair
as per specification
16 nos
Delivery: 45 days
#23
Office Chair for Officer
as per specification
5 nos
Delivery: 45 days
#24
Simple Chair
as per specification
25 nos
Delivery: 45 days
#25
Workstation
as per specification
14 nos
Delivery: 45 days
#26
Electrical Installation
LS
1 nos
Delivery: 45 days
#27
Installation Charge
LS
1 nos
Delivery: 45 days
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Desktop Computers | as per specification | 4 | nos | msk.bathinda | 45 | |
| 2 | Online UPS 20 Kva with Battery Bank | as per specification | 1 | nos | msk.bathinda | 45 | |
| 3 | Laptop | as per specification | 4 | nos | msk.bathinda | 45 | |
| 4 | Printer Monochrome | as per specification | 6 | nos | msk.bathinda | 45 | |
| 5 | Photo Stat Machine | as per specification | 2 | nos | msk.bathinda | 45 | |
| 6 | Inverter 5.2 kva | as per specification | 2 | nos | msk.bathinda | 45 | |
| 7 | Tablet | as per specification | 3 | nos | msk.bathinda | 45 | |
| 8 | Mobile phone | as per specification | 3 | nos | msk.bathinda | 45 | |
| 9 | Fire Extinguisher | as per specification | 8 | nos | msk.bathinda | 45 | |
| 10 | CC TV Monitor 75 inch | as per specification | 17 | nos | msk.bathinda | 45 | |
| 11 | AC 1.5 Ton | as per specification | 12 | nos | msk.bathinda | 45 | |
| 12 | Generator 40 KW | as per specification | 1 | nos | msk.bathinda | 45 | |
| 13 | SSD Hard Disc Ext 2 TB | as per specification | 4 | nos | msk.bathinda | 45 | |
| 14 | HDD Hard Disk Int 6 TB | as per specification | 16 | nos | msk.bathinda | 45 | |
| 15 | VC Camera with Speaker bar and mic and mini computer with 55 inch TV | as per specification | 1 | nos | msk.bathinda | 45 | |
| 16 | Scanner | as per specification | 2 | nos | msk.bathinda | 45 | |
| 17 | Mini Computer with 49 inch Monitor | as per specification | 2 | nos | msk.bathinda | 45 | |
| 18 | Body Camera | as per specification | 30 | nos | msk.bathinda | 45 | |
| 19 | EPABX | as per specification | 1 | nos | msk.bathinda | 45 | |
| 20 | Voice Logger | as per specification | 1 | nos | msk.bathinda | 45 | |
| 21 | Fax Machine | as per specification | 2 | nos | msk.bathinda | 45 | |
| 22 | Computer Chair | as per specification | 16 | nos | msk.bathinda | 45 | |
| 23 | Office Chair for Officer | as per specification | 5 | nos | msk.bathinda | 45 | |
| 24 | Simple Chair | as per specification | 25 | nos | msk.bathinda | 45 | |
| 25 | Workstation | as per specification | 14 | nos | msk.bathinda | 45 | |
| 26 | Electrical Installation | LS | 1 | nos | msk.bathinda | 45 | |
| 27 | Installation Charge | LS | 1 | nos | msk.bathinda | 45 |
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates showing relevant supply to govt/PSU entities
4
Financial statements or proof of turnover
5
EMD submission receipt
6
Technical bid documents and OEM authorizations
7
Malicious Code Certificate
8
Warranty/AMC terms (if any)
9
Installation, Commissioning and Training plan
10
IPv6 readiness certification for IT equipment
Reverse Auction Schedule
Start
23-Nov-2025, 12:00 pm
End
24-Nov-2025, 12:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | HAZZALE BLUE TRADING PRIVATE LIMITED Under PMA | - | 03-11-2025 06:15:23 | |
| 2 | I. S. TRADING CO Under PMA | - | 11-11-2025 22:25:13 | |
| 3 | INNOMATICS INFO PRIVATE LIMITED Under PMA | - | 12-11-2025 12:43:55 | |
| 4 | Mascot Enterprises Under PMA | - | 12-11-2025 08:37:08 | |
| 5 | SunBlue Under PMA | - | 12-11-2025 11:37:36 | |
| 6 | VAISHALI ENTERPRISES Under PMA | - | 12-11-2025 13:23:06 | |
| 7 | ZENPAQ COMPUTERS & PERIPHERALS Under PMA | - | 12-11-2025 14:55:42 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | Mascot Enterprises(MII) Under PMA Winner | ₹94,99,735 | Item Categories : Desktop Computers,Online UPS 20 Kva with Battery Bank,Laptop,Printer Monochrome,Photo Stat Machine, |
| L2 | I. S. TRADING CO (MII) Under PMA | ₹95,32,027 | Item Categories : Desktop Computers,Online UPS 20 Kva with Battery Bank,Laptop,Printer Monochrome,Photo Stat Machine, |
| L3 | INNOMATICS INFO PRIVATE LIMITED (MII) Under PMA | ₹96,66,625 | Item Categories : Desktop Computers,Online UPS 20 Kva with Battery Bank,Laptop,Printer Monochrome,Photo Stat Machine, |
🎉 L1 Winner
Mascot Enterprises(MII) Under PMA
Final Price: ₹94,99,735
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about PUNJAB tender market
How to bid on Bathinda IT equipment tender for Punjab Police 2025
Bidders must meet eligibility criteria including 3 years govt/PSU supply experience, provide OEM authorizations, and submit GST, PAN, and EMD ₹200,000. Ensure IPv6 readiness and supply 27 items with installation by OEM-certified personnel; read the option clause for quantity adjustments up to 25%.
What documents are required for Punjab Police Bathinda procurement 2025
Required documents include GST registration, PAN, company financials, previous contract copies with govt/PSU entities, EMD receipt, OEM authorization, technical compliance certificates, installation/ training plan, and the Malicious Code Certificate guaranteeing no embedded malware.
What are the technical specs for IPv6 readiness and malware certificate
All IT equipment must be IPv6 ready from day one. Submit a Malicious Code Certificate stating no embedded code that could harm functionality, plus compliance with government security standards; non-compliance may breach contract and trigger penalties.
When is the bid submission deadline for Punjab Police 2025 Bathinda
The tender requires bid submission per the organization’s procurement schedule; ensure the EMD ₹200,000 and all required documents are included; verify the deadline date on the official portal before submission.
What is the scope of installation and training for this Bathinda tender
Installation, commissioning, testing and training (if applicable) must be performed by OEM-certified personnel or OEM-authorized resellers; detailed scope includes configuration and user training as per product category in the BOQ.
How to handle quantity adjustments under the option clause Bathinda
The purchaser may increase the quantity by up to 25% during contract, with delivery time adjusted by the formula (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; bid should reflect scalable pricing.
What standards and certifications are required for IT equipment 2025 Punjab
Bidders must ensure IS/ISO compliance where applicable and provide OEM authorizations; equipment should be non-obsolete with at least 3 years residual market life and IPv6 readiness to meet Punjab Police procurement standards.
What is the estimated value and EMD amount for this Bathinda tender
The project is valued at approximately ₹10,000,000 with an EMD of ₹200,000; ensure funds are ready in the form of the specified security deposit and accompany the bid package.
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Documents 5
GeM-Bidding-8499494.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS