Panchayati Raj Department Bihar Handpump Sub-Assemblies IS 15500 Part 3 Tender 2026 PURNIA
Progress
Tender Overview
Panchayati Raj Department, Bihar invites bids for Handpump Sub-Assemblies that conform to IS 15500 (Part 3), scoped for Deepwell Hand Pump components in PURNIA, BIHAR. The contract emphasizes supplier readiness with ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certifications, and a mandatory local service centre. Bidders must present a physical product sample within 1 week of tender date and provide a full documentation package including GST, PAN, UID, turnover attestations, and annual financials. The bid requires a credible proof of prior work via the purchaser’s last five projects and ARC/CA certification. Local presence and after-sales support are prioritized, given the rural deployment context.
- Organization: Panchayati Raj Department, Bihar
- Location: PURNIA, BIHAR
- Product category: Deepwell Hand Pump Components conforming IS 15500 (Part 3)
- Key differentiator: mandatory ISO family certifications + local service centre and sample demonstration
- Unique aspect: introductory terms for quantity flexibility up to 25% during contract and extended delivery periods
Technical Specifications & Requirements
- Product: Handpump assemblies/components suitable for Deep Well Hand Pump Type with compliant IS 15500 (Part 3)
- Standards: IS 15500 (Part 3); ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
- Documentation: GST certificate, PAN, UID (self-attested); GST Return (current year) & GSTR-3B; Notarized affidavit not blacklisted
- Evidence: Turnover ≥ ₹50 Lakh/year for last 2 years; ITR 2023-24 to 2025-26; Audit Report & Balance Sheet; previous 5 work certificates; Authorization Certificate
- Samples: delivery of a physical product sample within 1 week of tender date
- Additional: Local service centre presence; catalogue of items in color required
- Procurement scope: no BoQ items listed; emphasis on compliance and demonstration
Terms, Conditions & Eligibility
- EMD: not disclosed; bidders must comply with standard procurement safeguards
- Delivery flexibility: option to increase quantity up to 25% of bid quantity; extended delivery period calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Payment terms: unspecified in accessible data; expect standard government terms
- Documents required: GST certificate, PAN, UID, turnover certificates, ISO certificates, GST returns, ITRs, audited accounts, prior work certificates, local service centre evidence, product samples
- Warranty/after-sales: not explicitly specified; emphasis on ISO-based quality management and service capability
- Compliance: firms must be non-blacklisted and provide a notarized affidavit
- Evaluation: technical compliance to IS 15500 (Part 3) and ISO standards; demonstration of local support capacity
Key Specifications
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Product/service: Handpump sub-assemblies for Deepwell Hand Pumps
-
Standards: IS 15500 (Part 3); ISO 45001:2018; ISO 14001:2015; ISO 9001:2015
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Delivery: Quantity may be increased by 25%; delivery period adjustments with minimum 30 days
-
Quality/Certification: Must include ISO certifications and IS 15500 compliance
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Service: Local service centre required; color catalog submission
Terms & Conditions
-
Option to increase quantity by up to 25% during contract
-
Mandatory ISO certifications and IS 15500 (Part 3) compliance
-
Requirement to provide physical product sample within 1 week
Important Clauses
Payment Terms
Not explicitly specified in data; bidders should expect government-standard payment terms after acceptance
Delivery Schedule
Original delivery period can be extended proportionally when additional quantity is ordered; minimum extension 30 days
Penalties/Liquidated Damages
Not specified in data; contract terms may include LD for delays per standard government practice
Bidder Eligibility
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₹50 Lakh annual turnover for each of the last two financial years
-
ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certifications
-
Authorized distributor/organization with local service centre capability
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Non-blacklisted with notarized affidavit
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Experience certificates for related handpump components projects
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
20
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Handpump Sub-Assemblies (Deepwell Hand Pumps Components) Conforming IS 15500 (Part 3) (Q3)
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Purnia
Delivery Pincodes
854301
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ranjan Kumar | 854301,satkodariya knagar | Purnia | Bihar | 854301 | 5 | 25 | - |
Authority Records
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Documents 3
GeM-Bidding-9833892.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST Certificate
PAN Card
UID (Aadhaar or equivalent)
Turnover certificate for last 2 years (₹50 Lakh per year minimum)
Authorization Certificate
Physical product sample (to be shown within 1 week of tender date)
ISO Certificates: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
GST Return (current year) & GSTR-3B
Notarized affidavit of not being blacklisted
ITR for assessment years 2023-24, 2024-25, 2025-26
Audit Report & Balance Sheet
Item catalog (colorful) submission
Previous 5 work completion certificates or CARC certificate
Local service centre proof
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Assemblies/Components | Head Assembly complete with all necessary components , above ground mechanism operating the plunger |
| Generic | Suitable for Deep Well Hand Pump Type | EDWP |
| Generic | Nominal Bore of Riser Pipe | 32.0 |
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for handpump sub-assemblies tender in Purani Bihar
Bidders should prepare GST, PAN, UID, and turnover certificates, plus ISO 45001/14001/9001 documents. Submit a sample within 1 week, provide past five work certificates, and ensure local service centre readiness. Ensure IS 15500 (Part 3) compliance and attach color item catalog.
What documents are required for handpump components procurement in Bihar
Required documents include GST certificate, PAN, UID, turnover certificates showing ₹50 Lakh/year, ITRs for 2023-24 to 2025-26, audited balance sheet, ISO certificates, authorization, and past project certificates. A color catalog and local service centre proof are also necessary.
What standards and certifications must be met for IS 15500 handpump tender
Bidders must provide IS 15500 (Part 3) compliance along with ISO 45001:2018, ISO 14001:2015, and ISO 9001:2015. Sample demonstration and local service capability are essential, with non-blacklisted status evidenced by notarized affidavit.
When is the sample submission deadline for Purnia handpump tender
A physical product sample must be shown within 1 week of tender date. Ensure sample aligns with IS 15500 (Part 3) and is accompanied by full technical documentation and ISO certificates.
What is the 25% quantity option for this handpump contract
The purchaser may increase the bid quantity by up to 25% during contract placement or within the currency period at contracted rates. Delivery extensions are calculated with a minimum of 30 days, ensuring continuity of supply.
What is the local service centre requirement for bidders
Bidders must establish or demonstrate a local service centre near deployment area to support handpump components and perform maintenance per IS 15500 (Part 3) standards, ensuring timely after-sales service.
What financial documents demonstrate turnover stability for Bihar bid
Provide turnover certificates showing at least ₹50 Lakh per year for the last two financial years, plus ITRs for 2023-24, 2024-25, 2025-26 and corresponding Audit Reports to validate financial stability.
What are the key eligibility criteria for handpump suppliers in Purnia
Eligibility includes ISO certifications, turnover criteria, authorization, ability to provide samples within 1 week, non-blacklisted status, and established local support with at least five prior related projects or CARC certificates.