Indian Army Printer Consumables Tender Pauri Garhwal Uttarakhand 2026 – HP/Canon/Brother Cartridges & Related Toners with 25% Option Clause

Tender Overview

The procurement is issued by the Indian Army under the Department Of Military Affairs for supply of multiple printer consumables, including HP LaserJet cartridges, Canon NPG 88/Canon 377/Canon NPG 88 Toner sets, Brother TN2570XL, and related items. The contract contemplates variable quantities with an option clause allowing ±25% adjustments at contracted rates. Delivery terms reference extension logic tied to order quantity, with a minimum extension of 30 days. Bidders must align with the buyer’s process for Detailed Design Drawings approval and potential modifications if drawings are not approved within the specified window. Location is Pauri Garhwal, Uttarakhand; no specific estimated value is published. Unique aspects include mandatory drawings approval and a prohibition on obsolete items, plus GST handling aligned to actuals or lower applicable rates.

• Organization: Indian Army, Department Of Military Affairs
• Location: Pauri Garhwal, Uttarakhand
• Product Category: Printer consumables (HP, Canon, Brother cartridges/toners)
• Key differentiator: Option-based quantity adjustments; design approval post-award
• Timeline: Delivery periods adjust with option-related extensions; 30-day minimum extension rule

Technical Specifications & Requirements

• No explicit technical specs published; procurement centers on consumables (printer cartridges/toners) compatible with listed brands (HP, Canon, Brother)
• Buyer mandates verification steps via Detailed Design Drawings; drawings must be submitted within 5 days of award and will be approved or revised within 5 days; delays shift the delivery period without LD
• GST handling is supplier-determined; reimbursement tied to actuals or lower applicable rate, subject to quoted GST cap
• Eligibility checks include prohibition on bidders in liquidation or bankruptcy; bidders must ensure products are not end-of-life within at least 1 year residual market life; hazardous materials handling to comply with safety/environment norms
• Documentation required for Vendor Code Creation includes PAN, GSTIN, Cancelled Cheque, and EFT Mandate (bank-certified)
• Obsolescence risk management and OEM alignment are required; suppliers must avoid obsolete items at bid time

Terms, Conditions & Eligibility

• Option Clause: up to ±25% quantity change during contract; extended delivery period calculated as (Increase/Original) × Original delivery days, minimum 30 days; extension may apply to total contracted quantity during currency
• Post-award drawings: submit Detailed Design Drawings within 5 days; buyer response within 5 days; non-approval may reset delivery period without LD
• Financial standing: bidder must avoid liquidation or bankruptcy; submit undertaking
• Product life: offered items must have at least 1 year residual market life; not end-of-life per OEM
• GST: supplier bears GST computation; reimbursement as actuals or lower rate; max quoted GST rate applies
• Vendor Code docs: provide PAN, GSTIN, cancelled cheque, EFT mandate; hazardous materials must follow safety regulations for transport and handling