Punjab National Bank Note Sorting Machines (V2) Tender India 2025 - ISO 9001 BIS NSM Conformity
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • OEM or Authorized Seller with registered India office for after-sales service
- • ISO 9001 certification mandatory for bidder or OEM
- • BIS license and type test certificates required for NSM model
- • Delivery quantity may vary up to 25% during contract or extended period
- • Installation, commissioning, training included in supply scope
- • Post-warranty support and comprehensive warranty service levels
- • Dedicated service personnel for timely service requests
Categories
1
Tender Overview
Punjab National Bank seeks bids for a Note Sorting Machine (V2) to enhance cash handling efficiency. The procurement covers machine features, performance, and deployment under a supply contract in India. Key differentiators include mandated ISO 9001 certification, BIS license, and OEM after‑sales support with installation and commissioning included. The tender emphasizes test certifications, machine configuration (stackers and reject stackers), and the need for on‑site training and post‑warranty service. Quantity flexibility up to ±25% is allowed, with delivery time adjustments tied to original and extended periods. The opportunity targets suppliers capable of full lifecycle support, from delivery to service levels during warranty and post‑warranty phases. The buyer’s terms indicate optioned quantity adjustments and the requirement for dedicated technical personnel for service requests. This note sorting solution is positioned to integrate with existing banking operations and ensure conformity to governing standards.
Technical Specifications & Requirements
- Category: Note Sorting Machine (V2) with currency authentication and fitness sorting capabilities
- Governing Specifications: IS/ISO standards as referenced; ISO 9001 certified supplier or OEM; BIS license and test certificates mandatory
- Performance: Sorting mode/type, processing speed (notes/min), and minimum hopper capacity; stacker and reject stacker configurations; additional features and accessories listed by buyer
- Testing/Certification: Available test certifications; lab type not specified; NSM model requires Bureau of Indian Standards validation
- Service & Installation: Installation and commissioning included; training and demonstration provided; minimum free service during comprehensive warranty/CMC/AMC; post‑warranty support implied
- OEM/Brand: OEM or Authorized Seller with India office for after‑sales support; import considerations clarified
- Test & Conformity: Lab type for product conformity per governing specification; vendor must supply relevant tests
- Documentation: GST, PAN, experience certificates, financial statements, EMD documents (if applicable)
Terms, Conditions & Eligibility
- EMD/Deposit: Not clearly specified in data; bidder to verify per ATC and common tender practice
- Delivery Window: Delivery period linked to original and extended orders; option to increase quantity up to 25% during contract currency
- Financial Standing: Bidder must not be in liquidation or similar proceedings; an undertaking to this effect is required
- GST: Bidder to consider applicable GST; reimbursement as actuals or statutory rate
- Certification: ISO 9001 certification mandatory; BIS license and type test certificates required; OEM authorizations if applicable
- Warranty & Service: Dedicated service personnel; timely servicing during warranty; SLAs specified in bid terms
- ATC/ATD Clauses: Indian standard compliance; NSM Bureau certificate mandatory for given model
- Submission: Prepare GST, PAN, experience certificates, financials, EMD (if applicable), and OEM authorizations for bid participation
Key Specifications
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Note Sorting Machine (V2) with currency authentication and fitness sorting
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Minimum hopper capacity and per-stacker capacity (including reject stacker)
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Number of stackers and machine configuration (Stacker + Reject Stacker)
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Processing speed in notes per minute
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Display type and user interface features
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Additional features and accessories as per buyer specification
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Laboratory/test certification status for conformity to governing standards
Terms & Conditions
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Delivery quantity may be increased/decreased by up to 25% at contract placement or during currency
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ISO 9001 and BIS certifications are mandatory for bidder and product
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Installation, commissioning, and training included; post‑warranty support expected
Important Clauses
Payment Terms
GST handling as per actuals; no explicit EMI; payments aligned with delivery milestones per ATC
Delivery Schedule
Delivery period tied to original delivery order; extended period based on option clause; minimum 30 days add‑on if applicable
Penalties/Liquidated Damages
Not explicitly defined; penalties may be implied via SLA and warranty terms; ensure compliance with bid terms
Bidder Eligibility
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Not under liquidation, court receivership, or bankruptcy
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ISO 9001 certified bidder or OEM
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Authorized after‑sales support in India for NSM model
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Note Sorting Machines (V2) (Q2)
Authority Records
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Documents 3
GeM-Bidding-8600215.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Description and Purpose of Machine | A note sorting machine, or currency sorting machine, is a machine that sorts and counts notes with high efficiency and accuracy. These machines can sort notes based on denomination, authenticity, condition, and various other criteria. |
| Generic | Construction | The note sorting machine will feature an aesthetically pleasing design and robust construction, ensuring it remains stable and undistorted during operation. All rotating and moving parts will operate smoothly and securely. Key components of the note sorting machine include an appropriate motor, various sensors such as UV, Twin CIS and others as desired in the machine etc with some gear, belts, housing, and output stackers/pockets depending upon the size of the machine for sorted notes and rejected notes. The machine is equipped with necessary safety devices to prevent accidents during use. |
| Generic | Governing Specifications | Generally Confirming to IS 18663 |
| Features and Performance | Detection Technology | Twin CIS (Contact Image Scanner)/Coloured Twin CIS (Contact Image Scanner) +UV (Ultra-Violet Light/Fluorescent Scanner) + IR (Infra Red Scanner) + MG (Magnetic Sensor) + Thickness Sensor |
| Features and Performance | Display | Touch Screen LCD/LED |
| Features and Performance | Number of Stackers / Machine Configuration (Stacker+Reject Stacker) | 4+1 |
| Features and Performance | Minimum Hopper/Feeding Capacity (Minimum Number of Currency Notes) | 2000 |
| Features and Performance | Minimum Each Stacker Capacity expect Reject Stacker (Minimum Number of Currency Notes) | 500 |
| Features and Performance | Minimum Each Reject Stacker Capacity (Minimum Number of Currency Notes) | 500 |
| Features and Performance | Mode / Type of Sorting | Single Mode / First Note Recognition Sorting, Mixed Mode / Denomination Sorting, Fitness Mode / Sorting, Counting Mode |
| Features and Performance | Sorting Features | Orientation Sorting, Batching Arrangement, Face Sorting, Fake Note Detection, Serial Number Search |
| Features and Performance | Processing Speed (Authentication/Fitness Sorting with Serial Number Processing) (Number of Currency Notes/Minutes) | Minimum 1200 Notes per Minute Or higher |
| Features and Performance | Additional Features of the Machine | Record Serial Number of the Processed Currency Notes, Identification of Currency Notes issued prior to 2005, Strapping / Bundling of Currency Notes, Supporting Communication with commonly available Operating Systems Windows/ Linux/ IOS etc. |
| Features and Performance | Additional Accessories | Additional Display, Printer, NA |
| Buyer Specific Requirements | Other requirements | As per buyer added ATC/ASOW if any (The ATC/ASOW/additional requirement shall be complement to the existing Category specifications. Any stipulation which are directly contradictory to the category specifications be considered as null and void. Any bid having contradictory specifications/ATC will be liable to cancelled) |
| Buyer Specific Requirements | Available Test Certifications of the Machine | Speed Test Certificate, Consistency/ Repeatability Test Certificate, Stress Test Certificate, NA |
| Service, Warranty, Installation and Commissioning | Service, Warranty, Installation and Commissioning | 1 year from the date of satisfactory commissioning of the machine |
| Service, Warranty, Installation and Commissioning | Installation and Commissioning inclusive in the scope of supply | Yes |
| Service, Warranty, Installation and Commissioning | Training and Demonstration | The installation and demonstration of the machine at the consignee place shall be carried out as part of installation and commissioning |
| Service, Warranty, Installation and Commissioning | Minimum Free Services during Comprehensive warranty / CMC / AMC for complete unit | 2 nos. per year, 4 nos. per year |
| Service, Warranty, Installation and Commissioning | Post warranty support | Agree to provide all supports and spares etc including CMC / AMC as per independent contract if placed by the buyer for 7 years from the date of commissioning |
| Certification / Test Report | Type of lab which carried out Test of Complete Product to prove the conformity of product as per Governing Specification | OEM/ Govt. Lab/ NABL Accredited Lab |
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing similar Note Sorting Machine deployments
Financial statements demonstrating financial stability
EMD/Security deposit documentation (as applicable)
Technical bid documents demonstrating ISO 9001 and BIS compliance
OEM authorization / authorized seller certification
Test certificates and BIS license copies
Frequently Asked Questions
Key insights about ASSAM tender market
How to bid for Note Sorting Machine V2 tender in India 2025
Bidders must meet eligibility criteria including ISO 9001 certification, BIS license, and OEM authorizations. Prepare GST, PAN, experience certificates, financials, and EMD (if applicable). Include installation, commissioning, training, and post‑warranty support commitments. Ensure OEM provides India after‑sales support and conform to governing standards in the bid.
What documents are required for NSM V2 tender submission in India
Submit GST certificate, PAN, experience certificates of similar deployments, financial statements, EMD (if applicable), BIS license copies, ISO 9001 certificate, OEM authorization, and type test certificates. Include lab/test conformity documents and installation/maintenance capability details as per buyer terms.
What standards must be met for NSM Note Sorting Machine tender
Suppliers must comply with ISO 9001 certification and BIS license/type tests for the NSM model. OEM or authorized seller must have India after‑sales support. Test certificates and conformity with governing specifications are mandatory to qualify for bid submission.
What is the delivery and quantity adjustment clause in NSM tender
The purchaser may adjust quantity by up to 25% during contract placement or currency. Delivery timelines shift based on the extended period calculation; minimum additional time is 30 days. Ensure plans accommodate potential expansion without price changes under contracted rates.
What are the warranty and service requirements for NSM procurement
The bidder must appoint dedicated service personnel for timely servicing under warranty and SLAs. Comprehensive warranty includes minimum free services during CMC/AMC. Post‑warranty support is expected; installation and commissioning are included in the supply scope.
How to verify OEM authorization for NSM V2 machines in India
Provide OEM authorization/certification showing authorized reseller status in India with verified after‑sales capability. Confirm availability of India‑based service centers and qualified engineers for on‑site service within defined response times.
What is the role of test reports for the NSM V2 bid
Bid must include test certificates and conformity reports proving compliance with governing specifications. BIS certification and IS/NSM lab test results should be provided, along with ISO 9001 documentation and OEM test data as applicable.
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Documents 3
GeM-Bidding-8600215.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS