Hindustan Petroleum Corporation Limited HPCL procurement of Switches, Valves, O-rings & Related Spares Bengaluru 2026
Bid Publish Date
19-Oct-2026, 9:58 am
Bid End Date
26-Oct-2026, 11:00 am
Location
Progress
Tender Overview
Hindustan Petroleum Corporation Limited (HPCL) invites bids for a diverse catalogue of mechanical components and consumables, including switches (PC or 12V/24V variants), O-rings (Kalrez), sealing kits, clamps, hoses, vacuum sensors, and related valve assemblies, for the HP Green R&D Centre in Bengaluru. The procurement comprises 20 total line items with potential OEM authorizations required, and a data sheet alignment process to prevent mismatches. Delivery is 112 days (16 weeks) from purchase order, with payment due within 30 days after receipt of all material and documents. The scope emphasizes compatibility with HPCL equipment suites and precise data-sheet conformity. Unique aspects include a mix of fluid-handling and sensing accessories, plus specialist seals and fittings.
Technical Specifications & Requirements
- Product category includes: switches (12V, 24V, PC), O-rings (Kalrez), Sealing p/n variants, Pro-Pak vessels (6 L), vacuum sensors (100 Torr MKS), Pro-Pak stainless steel components, quench cooler water valve, auto-sampler valve, and related fittings.
- Delivery location: Corporate R&D Bengaluru HP Green R&D Centre, KIADB Tarabanahalli, Hoskote, Bengaluru, Karnataka 560067.
- Documentation: Data sheet for offered products; Manufacturer Authorization if bidding via authorized distributor; EFT Mandate and cancelled cheque; PAN and GSTIN copies.
- Data sheet alignment is mandatory; mismatches may lead to bid rejection; 16-week delivery window; payment 30 days post delivery.
- No explicit item-wise quantities; BOQ lists 20 items in total; 112-day delivery timeline applies to overall contract.
Terms & Eligibility
- Delivery: 16 weeks from PO; Payment: within 30 days of receipt of material and documents; Performance bank guarantee as per HPCL terms.
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; data sheet; OEM authorization where applicable.
- Sub-contracting and assignment require HPCL consent; seller remains liable for contract performance; termination rights if non-compliance or delivery failure occur.
Key Specifications
-
Product names: Switches (PC or 12V or 24V), O-rings (Kalrez), Sealing kits, Clamps (Pertinax or stainless, P/N), Hoses (blue plastic), Pro-Pak 6 L stainless steel vessel, Vacuum sensor (100 Torr MKS), Auto-sampler valve, Quench cooler water valve (6 bar), Bottle caps with lift funnel, BV/ventilation valves, OptiReader SBC replacement
-
Quantities/volumes: 20 total items in BOQ; explicit item quantities not provided in tender data
-
Standards/Compliance: Not explicitly specified in tender excerpt; data-sheet conformity required
-
Delivery: 112 days from Purchase Order; location Bengaluru HP Green R&D Centre
-
Payment: 30 days after receipt of all material and documents
-
Quality/Documentation: Data sheet alignment; OEM authorization if applicable
-
Warranty/After-sales: Not specified in tender excerpt; HPCL ATC terms imply standard contract protections
Terms & Conditions
-
Delivery within 112 days from PO; payment due 30 days after receipt of material/documents
-
Data sheet and OEM authorization required; non-conforming bids may be rejected
-
Sub-contracting requires prior HPCL consent; seller remains liable for contract performance
Important Clauses
Payment Terms
Payment within 30 days of receipt of all material and documents
Delivery Schedule
Delivery to HPCL Corporate R&D Bengaluru within 112 days from Purchase Order
Penalties/Liquidated Damages
Termination rights if the seller fails to deliver or misrepresents; LD provisions implied by ATC terms
Bidder Eligibility
-
Submit PAN, GSTIN, EFT mandate, cancelled cheque
-
Provide Data Sheet aligned with offered products
-
OEM authorization for distributors; must furnish OEM details
-
Capability to deliver 20 item-line catalog within 112 days to Bengaluru address
Tender Data
Bid Details
Quantity
97
Category
Switch Pc or 12V or 24V P or N 1814
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Switch Pc or 12V or 24V P or N 1814 , Set o-rings 10l or 20l TBP 47pc p or n 2698 , Proportional valve vacuum ss p or n 1666 , Bypass valve cpl. , Set o-rings 10l PS 22pc p or n 2705 , Sealing p or n 2097 , Sealing p or n 2096 , Clamp Pertinax Pertinax or ss p or n 2352 , Clamp Pertinax Pertinax or ss p or n 2363 , Hose blue Plastic p or n 2048 , Hose blue Plastic p or n 2047 , Hose blue p or n 1818 , Pro-Pak 6 -1 liter stainless steel , Volume follower Ps or TBP or Combi p or n 3020 , Vacuum sensor 100 Torr MKS p or n 2023 , Bottle cap with lift funnel cpl P or n2356 , Quenchcooler water valve 6 bar cpl 4974 , Auto-sampler valve or Ventilation valv 1661 , O-ring Kalrez p or n 1195 , Kit OptiReader SBC Replacement p or n108138
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
112
Delivery Locations
1
Delivery Cities
Bengaluru Rural
Delivery Pincodes
560067
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nikita Singhal | 560067,HPCL Green R&D Centre KIADB IND AREA, Tarabanahalli, Devangundhi, Hosakote Taluk, Bangalore- 560067 | Bengaluru Rural | Karnataka | 560067 | 2 | 112 | - |
Authority Records
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Documents 7
GeM-Bidding-10044666.pdf
Main Document
Other Documents
OTHER
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
20 Items Sign in to view GEM price trends Sign in for GEM prices
Switch Pc or 12V or 24V P or N 1814
Refer ATC
Set o-rings 10l or 20l TBP 47pc p or n 2698
Refer ATC
Proportional valve vacuum ss p or n 1666
Refer ATC
Bypass valve cpl.
Refer ATC
Set o-rings 10l PS 22pc p or n 2705
Refer ATC
Sealing p or n 2097
Refer ATC
Sealing p or n 2096
Refer ATC
Clamp Pertinax Pertinax or ss p or n 2352
Refer ATC
Clamp Pertinax Pertinax or ss p or n 2363
Refer ATC
Hose blue Plastic p or n 2048
Refer ATC
Hose blue Plastic p or n 2047
Refer ATC
Hose blue p or n 1818
Refer ATC
Pro-Pak 6 -1 liter stainless steel
Refer ATC
Volume follower Ps or TBP or Combi p or n 3020
Refer ATC
Vacuum sensor 100 Torr MKS p or n 2023
Refer ATC
Bottle cap with lift funnel cpl P or n2356
Refer ATC
Quenchcooler water valve 6 bar cpl 4974
Refer ATC
Auto-sampler valve or Ventilation valv 1661
Refer ATC
O-ring Kalrez p or n 1195
Refer ATC
Kit OptiReader SBC Replacement p or n108138
Refer ATC
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Switch Pc or 12V or 24V P or N 1814 | Refer ATC | 2 | each | con1283.hpcl.ka | 112 | |
| 2 | Set o-rings 10l or 20l TBP 47pc p or n 2698 | Refer ATC | 2 | each | con1283.hpcl.ka | 112 | |
| 3 | Proportional valve vacuum ss p or n 1666 | Refer ATC | 1 | each | con1283.hpcl.ka | 112 | |
| 4 | Bypass valve cpl. | Refer ATC | 2 | each | con1283.hpcl.ka | 112 | |
| 5 | Set o-rings 10l PS 22pc p or n 2705 | Refer ATC | 1 | each | con1283.hpcl.ka | 112 | |
| 6 | Sealing p or n 2097 | Refer ATC | 10 | each | con1283.hpcl.ka | 112 | |
| 7 | Sealing p or n 2096 | Refer ATC | 10 | each | con1283.hpcl.ka | 112 | |
| 8 | Clamp Pertinax Pertinax or ss p or n 2352 | Refer ATC | 10 | each | con1283.hpcl.ka | 112 | |
| 9 | Clamp Pertinax Pertinax or ss p or n 2363 | Refer ATC | 10 | each | con1283.hpcl.ka | 112 | |
| 10 | Hose blue Plastic p or n 2048 | Refer ATC | 10 | each | con1283.hpcl.ka | 112 | |
| 11 | Hose blue Plastic p or n 2047 | Refer ATC | 10 | each | con1283.hpcl.ka | 112 | |
| 12 | Hose blue p or n 1818 | Refer ATC | 10 | each | con1283.hpcl.ka | 112 | |
| 13 | Pro-Pak 6 -1 liter stainless steel | Refer ATC | 3 | each | con1283.hpcl.ka | 112 | |
| 14 | Volume follower Ps or TBP or Combi p or n 3020 | Refer ATC | 1 | each | con1283.hpcl.ka | 112 | |
| 15 | Vacuum sensor 100 Torr MKS p or n 2023 | Refer ATC | 1 | each | con1283.hpcl.ka | 112 | |
| 16 | Bottle cap with lift funnel cpl P or n2356 | Refer ATC | 1 | each | con1283.hpcl.ka | 112 | |
| 17 | Quenchcooler water valve 6 bar cpl 4974 | Refer ATC | 1 | each | con1283.hpcl.ka | 112 | |
| 18 | Auto-sampler valve or Ventilation valv 1661 | Refer ATC | 1 | each | con1283.hpcl.ka | 112 | |
| 19 | O-ring Kalrez p or n 1195 | Refer ATC | 10 | each | con1283.hpcl.ka | 112 | |
| 20 | Kit OptiReader SBC Replacement p or n108138 | Refer ATC | 1 | each | con1283.hpcl.ka | 112 |
Categories
23
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by bank
Data Sheet of offered products
Manufacturer Authorization Form/Certificate with OEM details
Proof of OEM/Original Service Provider (where applicable)
Any other documents specified in buyer terms and conditions
Frequently Asked Questions
How to bid for HPCL Bengaluru switches and valves tender 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and data sheets for offered products. OEM authorization is required for distributors. Ensure data sheet exactly matches your product specs and deliver within 112 days from PO, with payment due within 30 days after documents.
What documents are required for HPCL data sheet compliant bidding?
Submit PAN, GSTIN, cancelled cheque, bank EFT mandate, and the product data sheet. If bidding through an authorized distributor, provide OEM authorization with full contact details. Ensure all documents are consistent with the tender’s data-sheet requirements to avoid rejection.
What delivery timeline is specified for HPCL Bengaluru procurement?
The contract requires delivery within 112 days (16 weeks) from the Purchase Order date. The delivery location is HPCL Corporate R&D Bengaluru, near Devangonthi Railway Station, KIADB Tarabanahalli, Hoskote 560067.
What are the payment terms for the HPCL procurement contract?
Payment is due within 30 days of receipt of all material and documents. Ensure accurate submission of documents to avoid payment delays; post-delivery settlement follows document verification.
Which items are included in HPCL’s 20-line item BOQ for Bengaluru?
The BOQ covers switches (PC/12V/24V), Kalrez O-rings, sealing kits, clamps, hoses, Pro-Pak 6 L stainless vessels, 100 Torr MKS vacuum sensor, auto-sampler valve, quench cooler water valve, bottle caps with lift funnel, ventilation valves and related components.
What standards or certifications are required for HPCL data sheets?
Bidders must provide a product data sheet and OEM authorization; while explicit IS/ISO standards are not listed, conformity with the data sheet and OEM terms is mandatory to avoid rejection.
What happens if delivery is delayed or documents are non-compliant?
HPCL may terminate the contract for material non-delivery or documentation non-conformity. The ATC terms emphasize supplier liability and potential penalties for failure to deliver or misrepresentation.
How to ensure OEM authorization is valid for HPCL Bengaluru bid?
Submit complete OEM authorization with name, designation, address, email, and phone, confirming product supply rights. This is mandatory when bidding through an authorized distributor to comply with HPCL ATC terms.