Indian Army Katihar Bihar Procurement for HP/Dell/Canon IT & UPS Equipment with ATC 2026
Progress
Key Highlights
- • Minimum one year experience requirement for bidders
- • Non-blacklisting certificate mandatory
- • Option to increase contract quantity up to 25% during and after award
- • Pre-dispatch and post-receipt inspections scheduled for October 2026
- • Invoices must be raised in consignee GSTIN; GSTIN and bank EFT mandate required
- • Nine items in BOQ; exact quantities not disclosed in available data
- • Delivery period calculations include minimum 30 days when exercising option clause
- • Bidder should provide PAN, GSTIN, cancelled cheque, and EFT mandate with bid
Tender Overview
Organization: Indian Army (Department Of Military Affairs) procuring a mix of IT hardware including HP Monitor 22 yh, UPS Microtek Legend 100, UPS BPE 1000V, HP Intel core i3 CPU systems, Dell Intel core i3 CPU, Canon ImageClass MF 244DW, and HP LaserJet M208dw, plus a Service Charge element. The procurement location is Katihar, Bihar 854101. No estimated value or EMD is published; however, the BOQ lists 9 items with non-disclosed quantities. The ATC requires a minimum of one year experience and non-blacklisting. Optional quantity increases up to 25% and delivery timelines pivot on delivery orders, with pre-dispatch/post-receipt inspections scheduled in October 2026. This cluster of devices suggests a centralized IT refresh or multi-site deployment within the Indian Army. Key differentiator lies in the combined hardware bundle and mandatory inspection regime.
Technical Specifications & Requirements
- Product/Service: IT hardware suite (monitors, UPS, CPUs, printers) and related service charges
- Inspection: Pre-dispatch inspection by selected agency; Post-receipt inspection at consignee site (October 2026)
- Experience: Minimum 1 year in similar supply or service contracts; non-blacklisting
- Delivery: Option to increase quantity by up to 25%; delivery period adjustments based on original delivery period with minimum 30 days
- Invoices: Must be raised in the consignee’s GSTIN name; supplier must provide GST details and bank mandate documents
- ATC: Minimum one year experience; non-blacklisting verified
- BOQ: 9 items listed, but itemized quantities are not disclosed in the provided data
Terms, Conditions & Eligibility
- EMD/Financials: No explicit EMD amount published in this data; bidders must adhere to standard Army tender practices and provide bank-related credentials per ATC
- Delivery Terms: Delivery timeframes tied to original delivery order; option quantities governed by 25% clause
- Payment Terms: Not specified in the extract; invoices must align with consignee GSTIN
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; non-liquidity declarations; pre/post inspection clauses
- Inspection: Pre-dispatch and post-receipt inspection timelines in October 2026
- Other: Right to modify quantity up to 25% during contract; compliance with buyer ATC clauses is mandatory
Key Specifications
-
Product names from title: HP Monitor 22 yh, UPS Microtek Legend 100, UPS BPE 1000V, HP Intel core i3 CPU, Dell Intel core i3 CPU, Canon ImageClass MF 244DW, HP LaserJet M208dw
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Estimated value and quantities not disclosed; 9 items in BOQ with unspecified quantities
-
Inspection regime: Pre-dispatch at seller premises; Post-receipt at consignee site (October 2026)
-
Delivery clause: Option to increase quantity by 25%; delivery period adjustments with minimum 30 days
-
Payment/invoicing: Invoices in consignee GSTIN name; GST compliance required
Terms & Conditions
-
Option to increase quantity by up to 25% during/after contract with adjusted delivery period
-
Mandatory inspections: pre-dispatch and post-receipt in October 2026
-
Minimum one year experience; non-blacklisting required for bidders
Important Clauses
Payment Terms
Invoices to be raised in consignee GSTIN; EFT mandate required; exact payment terms not disclosed in data
Delivery Schedule
Delivery period starts after last date of original delivery order; additional time determined by (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in provided data; standard Army procurement penalties likely apply per ATC
Bidder Eligibility
-
Minimum one year of experience in similar IT hardware supply or service contracts
-
Not blacklisted by any government entity
-
Financially solvent with no liquidation or bankruptcy proceedings
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Must meet GSTIN and PAN requirements with valid bank EFT mandate
Tender Data
Bid Details
Quantity
35
Category
Canon Printer Image class MF 244DW
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
HP Monitor HP 22 yh , UPS Microtek Legend 100 , UPS BPE 1000V , HP Intel core i3 CPU , Dell Intel core i3 CPU , Canon Printer Image class MF 244DW , HP Printer Laser Jet M208dw , Service Charge
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Katihar
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Katihar | Katihar | - | - | 2 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9978127.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
9 Items Sign in to view GEM price trends Sign in for GEM prices
HP Monitor HP 22 yh
Screen Not Function
UPS Microtek Legend 100
Replacement of batteries
UPS BPE 1000V
Replacement of batteries
HP Intel core i3 CPU
Hard Drive and Mother Board
Dell Intel core i3 CPU
Mother Board
Canon Printer Image class MF 244DW
Paper Roler Not Working
Canon Printer Image class MF 244DW
Scanner Not Working
HP Printer Laser Jet M208dw
Not Functioning
Service Charge
Service
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | HP Monitor HP 22 yh | Screen Not Function | 2 | pieces | buycon2.ina.katihar | 15 | |
| 2 | UPS Microtek Legend 100 | Replacement of batteries | 10 | pieces | buycon2.ina.katihar | 15 | |
| 3 | UPS BPE 1000V | Replacement of batteries | 15 | pieces | buycon2.ina.katihar | 15 | |
| 4 | HP Intel core i3 CPU | Hard Drive and Mother Board | 2 | pieces | buycon2.ina.katihar | 15 | |
| 5 | Dell Intel core i3 CPU | Mother Board | 1 | pieces | buycon2.ina.katihar | 15 | |
| 6 | Canon Printer Image class MF 244DW | Paper Roler Not Working | 1 | pieces | buycon2.ina.katihar | 15 | |
| 7 | Canon Printer Image class MF 244DW | Scanner Not Working | 1 | pieces | buycon2.ina.katihar | 15 | |
| 8 | HP Printer Laser Jet M208dw | Not Functioning | 2 | pieces | buycon2.ina.katihar | 15 | |
| 9 | Service Charge | Service | 1 | pieces | buycon2.ina.katihar | 15 |
Categories
5
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
Undertaking of financial standing (no liquidation/bankruptcy)
Non-blacklisting certificate
GSTIN and consignee details for invoicing
Experience certificates and any relevant OEM authorizations
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for IT hardware tender in Katihar Bihar 2026?
Bidders should review the buyer ATC, ensure minimum 1 year experience, provide PAN, GSTIN, cancelled cheque, EFT mandate, and a non-blacklisting certificate. Ensure capability to supply HP monitors, UPS units, CPUs, and Canon/Dell printers; comply with pre/post-inspection requirements scheduled for October 2026.
What documents are required for the Indian Army procurement in Katihar?
Required documents include PAN Card, GSTIN, cancelled cheque, EFT Mandate, undertakings on financial standing, non-blacklisting certificate, and relevant experience certificates/OEM authorizations for IT hardware like HP/Dell/Canon devices.
What are the delivery terms for the Army IT equipment tender in Bihar?
Delivery is governed by the last date of the original delivery order. If quantities rise by up to 25%, the extended delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What standards or inspections apply to this Katihar tender?
Pre-dispatch inspection at seller premises and Post-receipt inspection at consignee site are required. Inspections are scheduled around October 2026 to ensure equipment conformity before acceptance by the Indian Army.
What is the billing requirement for invoicing in this procurement?
Invoices must be raised in the consignee GSTIN name. Provide GSTIN details on the invoice and ensure alignment with the consignee’s tax registration; provide bank EFT mandate for payment processing.
What is the minimum eligibility for bidders in this procurement?
Bidders must have at least 1 year of relevant experience, not be under liquidation or bankruptcy, provide a non-blacklisting certificate, and demonstrate financial/technical capability to supply the listed IT hardware.
Which devices are included in the Army Katihar IT equipment bundle?
The bundle includes HP Monitor 22 y h, UPS Microtek Legend 100, UPS BPE 1000V, HP Intel core i3 CPU, Dell Intel core i3 CPU, Canon ImageClass MF 244DW, and HP LaserJet M208dw along with a Service Charge component.