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District & Sessions Judge East Champaran Bihar Multifunction Printer Tender 2026 - ISI/ISO Compliant Meet 1,000,000

Bid Publish Date

24-Jan-2026, 5:41 pm

Bid End Date

09-Feb-2026, 4:00 pm

EMD

₹30,000

Value

₹10,00,000

Location

EAST CHAMPARAN , BIHAR
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Progress

Issue24-Jan-2026, 5:41 pm
Technical02-Sep-2026, 1:59 pm
Financial
Award04-Mar-2026, 1:04 am
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Quantity

4

Category

Multifunction Printer (Print, Scan, Copy)

Bid Type

Two Packet Bid

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

District & Sessions Judge East Champaran, Bihar invites bids for a Multifunction Printer (Print, Scan, Copy) with ISO/IEC 24734 speed benchmarks and features such as auto duplexing. Estimated value: ₹1,000,000; EMD: ₹30,000. Location: East Champaran, Bihar 845301. Scope covers standard MFP capabilities, fixed feeders, and compatible operating systems. Key differentiators include required OEM authorization, bundled stabilizer and metal trolley, and a dedicated service/support structure. Unique clauses mandate supplier readiness to scale under option clauses and OEM-led warranty/maintenance. This tender emphasizes compliant, documented procurement for government offices in Bihar and requires adherence to buyer-atc terms.

Technical Specifications & Requirements

  • Product: Multifunction Printer (Print, Scan, Copy) with auto duplexing
  • Printing: A4/A3 support; speed targets per ISO/IEC 24734 (monochrome and colour)
  • Scanning: Original Document Feeder; maximum scan area; Scan-To functions
  • Paper Handling: Main trays and bypass tray, total capacity at 75 GSM, feeder capacity for scanning/copying
  • Connectivity & Accessories: standard connectivity options; stabilizer and metal trolley included per ATC
  • Duty Cycle: minimum monthly print volume (as indicated by contract terms) and OEM service coverage
  • Compliance: OEM authorization on letterhead; service center details; public-domain datasheet

Terms & Eligibility

  • EMD: ₹30,000; payment terms aligned with contract
  • Quantity: option to increase/decrease up to 25%; delivery period adjustments per option clause
  • Delivery: period defined in original order; extended delivery time calculations apply
  • Documents: OEM authorization, GST, PAN, experience evidence, financial credentials
  • Service: dedicated toll-free service number; escalation matrix; OEM-led service support
  • Warranty/Support: specify warranty/AMC expectations; stabilizer and trolley included free of cost

Key Specifications

  • Product/service: Multifunction Printer (Print, Scan, Copy) with auto duplex

  • Estimated value: ₹1,000,000; EMD: ₹30,000

  • Requirements: OEM authorization, stabilizer and metal trolley supplied free of cost

  • Delivery terms: option to vary quantity by 25% at contract rates

  • Service: dedicated toll-free service number; escalation matrix required

  • Standards/Compliance: OEM letterhead compliance; public-domain datasheet

Terms & Conditions

  • EMD must be submitted as prescribed (₹30,000) and validated with bid

  • Option clause permits ±25% quantity adjustments and extended delivery

  • OEM authorization and service support details must be on OEM letterhead

Important Clauses

Payment Terms

Payment terms aligned with delivery milestones and contract compliance; ensure processing through designated channels

Delivery Schedule

Delivery period as per original order; extension allowed as per option clause with calculation formula

Penalties/Liquidated Damages

LD applicable for delivery/default failures per contract terms; monitor adherence to schedule

Bidder Eligibility

  • Experience in supplying government-grade printers or equivalent MFP systems

  • Demonstrated OEM authorization and public-domain datasheet availability

  • Financial viability evidenced by statutory documents and banking references

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Multifunction Printer (Print, Scan, Copy) (Q2)

Authority Records

MINISTRY OF LAW AND JUSTICE

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Bid Preparation GeM Registration Document Filing

Free consultation · 24h response

Documents 6

GeM-Bidding-8850979.pdf

Main Document

Other Documents

OTHER

CATALOG-Specification-1

CATALOG Specification

CATALOG-Specification-2

CATALOG Specification

Buyer uploaded ATC document

ATC

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Technical Specifications 2 Items

Item #1 Details

View Catalog
Category Specification Requirement
Generic Description of Stores Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter
Generic Print Technology Laser
Generic Type of Printing Monochrome (Black), Colour Or higher
Generic Features Secure Print
Generic Operating System Compatibility Windows 10 and Above, Linux, Mac OS, Windows Server
Printing Print Paper Size A4, A3 and Legal
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90 Or higher
Printing Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Maximum Scan Area (Platen/Flatbed Size) A4, A3 and Legal
Scanning Scan To Functions Folder, Email
PAPER HANDLING Original Document Feeder Type (For Scanning and Copying) Single-Pass Document Feeders (SPDF) Or higher
PAPER HANDLING Feeder Capacity (Number of Sheets) (For Scanning and Copying) 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher
PAPER HANDLING Number of Main Paper Tray 2
PAPER HANDLING Total Paper Tray Combined Capacity (Number) at 75 GSM 1001 to 2000, 2001 to 3000, 3001 to 5000 Or higher
PAPER HANDLING Bypass Tray Facility Yes Or higher
Connectivity Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity Accessories Provided USB Cable
Performance Minimum Duty Cycle (Number of Prints/Month) 1,50,001 to 2,00,000, 2,00,001 to 3,00,000, 3,00,001 to 5,00,000, 5,00,001 to 10,00,000, 10,00,001 to 15,00,000 Or higher

Required Documents

1

GST Registration Certificate

2

Permanent Account Number (PAN)

3

OEM authorization letter on OEM letterhead

4

Experience certificates for similar MFP supply

5

Financial statements or bank statements demonstrating financial stability

6

Technical compliance datasheet (public domain) on OEM letterhead

7

Service Centre details and escalation matrix on OEM letterhead

8

Any existing tender-specific ATC documents or addenda

Technical Results

S.No Seller Item Date Status
1
DIGILINK   Under PMA
Make : xerox Model : Xerox Versalink B7135 2 Tray + WiFi + PS Kit09-02-2026 13:59:57
2
NETCOM EXPERT SOLUTIONS PRIVATE LIMITED   Under PMA
Make : xerox Model : Xerox Versalink B7135 2 Tray + WiFi + PS Kit08-02-2026 12:11:35
3
SHAMS Office Automation   Under PMA
Make : xerox Model : Xerox Versalink B7135 2 Tray + WiFi + PS Kit09-02-2026 15:44:32

Financial Results

Rank Seller Price Item
L1
NETCOM EXPERT SOLUTIONS PRIVATE LIMITED   Under PMA
Item Categories : Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Copy)
L2
DIGILINK   Under PMA
Item Categories : Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Copy)
L3
SHAMS Office Automation   Under PMA
Item Categories : Multifunction Printer (Print, Scan, Copy),Multifunction Printer (Print, Scan, Copy)

Contract / Result Documents 1

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Frequently Asked Questions

Key insights about BIHAR tender market

How to bid for a multifunction printer tender in East Champaran Bihar 2026

Bidders must submit GST, PAN, OEM authorization, and experience certificates along with the EMD of ₹30,000. Ensure OEM datasheet on public domain and a dedicated service contact. The contract requires OEM-backed warranty and stabilizer/trolley; delivery timing follows the option clause for 25% quantity variance.

What documents are required for the Bihar MFP procurement bid 2026

Submit GST registration, PAN, OEM authorization on letterhead, recent experience certificates for similar MFP supply, financial statements, technical datasheet from OEM, and OEM service-center escalation matrix. Include EMD receipt of ₹30,000 and proof of tender-specific atc compliance.

What are the technical specifications for the East Champaran MFP tender

Expect auto duplex printing, A4/A3 compatibility, ISO/IEC 24734 speed benchmarks for mono and color, scanner feeder capacity, maximum scan area, and Scan-To functions. Ensure OEM datasheet confirms these capabilities and that stabilizer and metal trolley are included.

When is the delivery timeline for the Bihar MFP procurement

Delivery schedule follows the original order term; option clauses allow ±25% quantity changes with time adjustments calculated as (increased quantity/original quantity) × original period, with a minimum 30 days. Extends only to the contracted rates and original delivery terms.

What are the OEM requirements for the printer bid in Bihar

Bidders must provide OEM authorization on official letterhead, service center details, and escalation matrix. Supply of stabilizer and metal trolley must be included at no extra cost, and datasheets should be public-domain. Service support must include a toll-free number.

What is the EMD for the Bihar district printer tender 2026

The bid requires an EMD of ₹30,000. Payable as demand draft or online payment, with proper receipt attached to the technical bid. EMD confirms bidder’s commitment and is refundable per tender terms after final decision.

What are the payment terms for the District & Sessions Judge printer contract

Payment terms align with contract milestones, including delivery acceptance and successful installation. Ensure compliance with OEM warranty and service obligations. Provide bank details and invoicing schedule as per contract, with acceptance testing and timely payment processing.

How to verify ISO/IEC 24734 compliance for the MFP bid

Review the OEM datasheet and ISI/ISO certifications stated in the tender; confirm A4/A3 print speeds in mono/color per ISO/IEC 24734, auto duplex, and compatibility with required operating systems. Attach third-party test results if available.

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