Indian Army Procurement Tender for Venti Cool and Accessory Assemblies in Patna Bihar 2026 ISM/AAA/TRTL Compliant
Progress
Tender Overview
The Indian Army, Department Of Military Affairs invites bids for a package comprising Venti Cool and related accessories including Mouthpiece, Elbow, Modular Duct, Air Outlet Grill with Damper, End Cap, Cooler Stand, Civil works, Electrical, Plumbing, Installation, Testing of Accessories, Controller, Water tank with accessories, Iron Stand, and Water Softener in Patna, Bihar 800001. Estimated contract value is ₹550,000 with an EMD of ₹27,500. The scope covers supply, installation, and testing at the project site under Army procurement rules. Quantity flexibility up to 25% is allowed, with delivery timelines adjusted accordingly. The bidder must prepare Detailed Design Drawings within 5 days of award and obtain Buyer approval before fabrication. Consortium options are permitted with clear leadership rules.
Technical Specifications & Requirements
- Product categories include Venti Cool systems and allied ducting components (Mouthpiece, Elbow, Modular Duct, Air Outlet Grill with Damper, End Cap).
- Accessories: Cooler Stand, Iron Stand, Water Tank with accessories, Water Softener; includes installation, electrical, plumbing, and testing.
- Delivery terms allow up to 25% quantity variation; extended delivery period calculated per formula with minimum 30 days.
- Drawings approval required prior to fabrication; buyer will approve or list modifications within 5 days; delay in approval may shift delivery without LD.
- GST guidance: bidders must determine GST applicability; reimbursement per actuals or applicable rate with cap as per quoted GST.
Terms, Conditions & Eligibility
- EMD: ₹27,500; no explicit schedule, pay via bank instruments or online as per tender rules.
- Financial health: bidder must not be in liquidation or similar distress; provide undertaking.
- Obsolescence: offered items must have at least 5 years residual market life; not end-of-life by OEM within period.
- GST and statutory documents: PAN, GSTIN, cancelled cheque, EFT mandate; consortium allowed with shared responsibilities.
- Detailed design drawings due within 5 days of award; supply must align with approved drawings; no LD if Buyer delays drawing approval.
Key Specifications
-
- Estimated value: ₹550,000
-
- EMD: ₹27,500
-
- Delivery variation: up to 25% more quantity
-
- Drawings approval timeframe: 5 days from award
-
- Warranty/obligations: 5-year residual market life requirement (not obsolete)
Terms & Conditions
-
EMD amount and payment modality clearly defined; GST as actuals with cap on rate
-
Right to adjust quantity by ±25% and extend delivery per formula
-
Detailed Design Drawings approval before fabrication with 5-day response window
Important Clauses
Payment Terms
GST reimbursement as actuals or capped by quoted GST; payment terms per contract after delivery and acceptance
Delivery Schedule
Delivery period starts from last date of original delivery order; extension formula applies with minimum 30 days
Penalties/Liquidated Damages
LD may apply for delays; specifics not provided, but terms reference standard procurement penalties
Bidder Eligibility
-
Not under liquidation or similar proceeding
-
Offer items with at least 5 years residual market life
-
Consortium allowed with lead company; each member must be equally responsible
Tender Data
Bid Details
Quantity
121
Category
Venti Cool
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
275
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Venti Cool , Mouthpiece , Elbow , Modular Duct , Air Outlet Grill with Damper , End Cap , Cooler Stand , Civil wks, Electrical, Plumbing , Installation, Testing of Accessories , Controller , Water tank with accessories , Iron Stand , Water Softner
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Pre-Bid & Qualification
Pre-Bid Date
12-10-2026 12:00:00
Pre-Bid Venue
Est Branch, HQ J&B Sub Area, Danapur Cantt, Patna, Bihar
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Patna
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Patna | Patna | - | - | 2 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-10015420.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
13 Items Sign in to view GEM price trends Sign in for GEM prices
Venti Cool
22U Single Phase
Mouthpiece
Symphony
Elbow
Symphony
Modular Duct
Symphony
Air Outlet Grill with Damper
Symphony
End Cap
Symphony
Cooler Stand
MS Fabricated
Civil wks, Electrical, Plumbing
from main line to machine
Installation, Testing of Accessories
from main line to machine
Controller
Symphony
Water tank with accessories
500 Ltrs
Iron Stand
For Water Tank
Water Softner
Symphony
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Venti Cool | 22U Single Phase | 2 | pieces | ravinjb | 15 | |
| 2 | Mouthpiece | Symphony | 2 | pieces | ravinjb | 15 | |
| 3 | Elbow | Symphony | 4 | pieces | ravinjb | 15 | |
| 4 | Modular Duct | Symphony | 80 | pieces | ravinjb | 15 | |
| 5 | Air Outlet Grill with Damper | Symphony | 20 | pieces | ravinjb | 15 | |
| 6 | End Cap | Symphony | 2 | pieces | ravinjb | 15 | |
| 7 | Cooler Stand | MS Fabricated | 2 | pieces | ravinjb | 15 | |
| 8 | Civil wks, Electrical, Plumbing | from main line to machine | 1 | pieces | ravinjb | 15 | |
| 9 | Installation, Testing of Accessories | from main line to machine | 2 | pieces | ravinjb | 15 | |
| 10 | Controller | Symphony | 2 | pieces | ravinjb | 15 | |
| 11 | Water tank with accessories | 500 Ltrs | 1 | pieces | ravinjb | 15 | |
| 12 | Iron Stand | For Water Tank | 1 | pieces | ravinjb | 15 | |
| 13 | Water Softner | Symphony | 2 | pieces | ravinjb | 15 |
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Required Documents
Experience Criteria
Past Performance
Bidder Turnover
Certificate (Requested in ATC)
Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid on the Venti Cool tender in Patna for 2026?
Bidders should submit GSTIN, PAN, cancelled cheque, EFT mandate, and technical bid with OEM authorizations if required. EMD is ₹27,500 and the estimated value is ₹550,000. Ensure detailed design drawings are ready within 5 days of award and comply with the 25% quantity variation clause.
What documents are required for this Indian Army procurement in Bihar?
Submit GST registration certificate, PAN card, bank EFT mandate, cancelled cheque, experience certificates for similar installations, financial statements, and OEM authorizations if applicable. Consortium details must designate a lead bidder and allocate responsibilities among members.
What are the technical scope and product categories for this tender?
Scope includes Venti Cool systems and accessories: Mouthpiece, Elbow, Modular Duct, Air Outlet Grill with Damper, End Cap, Cooler Stand, Civil Works, Electrical, Plumbing, Controller, Water Tank with accessories, Iron Stand, Water Softener, and installation/testing.
What is the EMD amount and its payment method for this bid?
EMD is ₹27,500. Payment method should follow tender rules—typically online transfer or demand draft. Ensure payment proof is included with bid submission to avoid disqualification.
When does the delivery schedule start for order variations?
Delivery starts from the last date of the original delivery order. If quantity is increased, the extended time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
Are there brand or OEM requirements for this procurement?
Bidders must ensure items are not end-of-life within the period; OEM certifications or authorizations may be required. The tender mentions AAA/TRTL and ISI-related standards as potential references for product eligibility.
What approvals are needed before fabrication in this Army bid?
Successful bidder must submit Detailed Design Drawings within 5 days of award. Buyer response on drawings will be provided within 5 days; fabrication proceeds only after approval or modification list is issued.
What are the GST considerations for bidders in this procurement?
GST applicability is bidder-determined; reimbursement is either actuals or applicable rates, capped to the quoted GST percentage. Bidders must decide GST impact and include it in bid price accordingly.