Banaras Locomotive Works Toner Cartridges Tender Varansi Uttar Pradesh 2026 - Printer Consumables Supply

Tender Overview

Banaras Locomotive Works (Indian Railways) invites bids for toner cartridges/ink cartridges and printer consumables to be supplied at VARANASI, UTTAR PRADESH. Estimated value around ₹95,226 with scope limited to the supply of goods. Tender includes a flexible quantity option of up to 25% above the bid quantity and an equivalent 25% extension during the contract period. Inspection is conducted post-receipt at the consignee site. An OEM authorization, and a bid-specific undertaking on genuineness of OEM toner are required. This procurement targets credible suppliers with prior government experience and authenticated manufacturer relationships.

• Location: VARANASI, UTTAR PRADESH
• Organization: Banaras Locomotive Works (Indian Railways)
• Category: Toner/Ink Cartridges & Printer Consumables
• Estimated value: ₹95,226
• Key differentiator: mandatory OEM authorization and bid-specific OEM undertaking; operation under option clause allowing quantity adjustments
• Unique aspects: post-receipt inspection at consignee site; supply-only scope; year-plus government exposure expected

Technical Specifications & Requirements

• Product class and type: Generic cartridge/consumable suitable for specified printers/MFPs
• Color/model details: generic cartridge/ink, model numbers and OEM printer compatibility to be supplied by bidder
• Minimum yield: data not disclosed; bidders to state replacement cartridge yield in pages
• Scope: Supply of Goods only; no installation services
• Standards/certifications: bidder must provide OEM authorization and a bid-specific OEM genuineness undertaking
• Inspection: post-receipt inspection at BLW Varanasi; pre-dispatch not indicated
• Experience: supplier or OEM must have supplied similar items to government bodies for at least 1 year prior to bid opening
• Delivery/lead time: delivery period as per original order with option for quantity variation per clause; start from last date of original delivery order
• Documentation: mandatory certificates; failure to upload listed documents can lead to rejection

Terms, Conditions & Eligibility

• Quantity flexibility: Purchaser may increase/decrease quantity up to 25% of bid quantity; proportional extension of delivery period with minimum 30 days
• Delivery timing: extended delivery time calculated as (additional quantity / original quantity) × original delivery period, with minimum 30 days
• Payment terms: not explicitly defined in provided data; standard terms to be clarified in final bid
• Experience criteria: bidder or OEM must have regularly manufactured/supplied similar products to govt organizations for 1 year prior to bid opening, with supporting contracts
• Authorization: OEM authorization form/certificate required including name, designation, contact details
• Submission: bid must include OEM undertaking attesting genuineness of toner and OEM verification details
• Inspection: post-receipt inspection by consignee at BLW Varanasi; pre-dispatch inspection not mandated
• Warranty/AMC: not specified in data; bidders should confirm with procurement office during bid