Urban Development And Housing Department Bihar High Mast Lighting Tower LED Flood Lighting System Tender 2026 Darbhanga
Progress
Tender Overview
The Urban Development And Housing Department Bihar seeks a High Mast Lighting Tower for large area with LED Flood Lighting System for the city of Darbhanga, Bihar 846001. The tender references a 25% quantity option and a base delivery period with extended timelines. The EMD is ₹120000. The contract emphasizes a robust warranty and post-installation support by an OEM-supported Indian service network. The scope requires a turnkey installation, testing, and commissioning with ongoing maintenance. The bid must include OEM certification and after-sales infrastructure details. The procurement prioritizes a reliable, field-tested lighting solution capable of covering expansive public areas with uniform illumination and energy efficiency.
Technical Specifications & Requirements
- Product category: High Mast lighting tower with LED flood lighting system for large outdoor areas
- Key features: LED flood luminaires providing wide-area coverage; mast-equipped solution suitable for public works
- Warranty: 5 years from final acceptance or after installation/commissioning; OEM warranty certificates mandatory at delivery
- Service expectation: Dedicated technical personnel/engineers for timely service during warranty; after-sales service network must be established in India with service centers near consignee locations
- Delivery/option clause: Quantity may be increased up to 25% of bid quantity during contract; delivery period calculated based on extended quantity with minimum 30 days
- Contractor obligations: Provide installation, commissioning, training, and maintenance; comprehensive warranty beyond standard terms as per contract
Terms, Conditions & Eligibility
- EMD: ₹120000 (as per tender data) and payment terms aligned to contract milestones
- Delivery timelines: Delivery period to commence from last date of original delivery order; option extension rules apply with calculated extended duration
- Warranty regime: Comprehensive warranty covering defects during the entire standard warranty period; OEM certificates to be uploaded with bid
- Installation & maintenance: On-site installation, commissioning, and timely service with trained personnel; service centers documented near consignee locations
- Documentation: OEM authorizations, technical compliance certificates, and after-sales service details required; bidder to upload service network information
- Positioning: No BOQ items listed; focus on turnkey supply, installation, and support for high mast LED towers
Key Specifications
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High Mast Lighting Tower for large outdoor areas with LED flood lighting system
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EMD amount: ₹120000
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Warranty: 5 years from final acceptance or post-installation
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Delivery option: up to 25% quantity increase during contract at contracted rates
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OEM service presence required across India with local service centers
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Turnkey scope: installation, commissioning, testing, and training
Terms & Conditions
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Option clause allows 25% quantity increase during contract at same rates
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5-year comprehensive warranty with OEM certification required at delivery
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Delivery starts from last date of original delivery order; extended time rules apply
Important Clauses
Payment Terms
EMD of ₹120000 must be submitted; payments aligned to milestones per contract
Delivery Schedule
Delivery period commences from last date of original delivery order; extended duration rules apply with minimum 30 days
Penalties/Liquidated Damages
Warranty-based service commitments; timely servicing SLA to be defined in bid agreement
Bidder Eligibility
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Experience in supplying/installing high mast lighting towers with LED flood systems
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Demonstrated OEM authorization and India service network
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Financial capacity to undertake turnkey installation with warranty commitments
Tender Data
Bid Details
Quantity
12
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
12 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
5 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Advisory Bank
State Bank of India
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Madhubani
Delivery Pincodes
847404
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajesh Kumar Mandal | 847404,NAGAR PANCHAYAT JHANJHARPUR, DISTRICT- MADHUBANI, BIHAR- 847404 | Madhubani | Bihar | 847404 | 12 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10017434.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
PAN card
Experience certificates of similar high mast lighting projects
Financial statements demonstrating financial capability
EMD submission proof (online or demand draft) ₹120000
OEM authorization / manufacturer authorization
Technical compliance certificates for LED lighting systems
Service network details with nearest centers
Any certificates for ISI/ISO (if applicable)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for high mast lighting tender in Darbhanga Bihar 2026
Bidders must submit GST, PAN, experience certificates, financial statements, and ₹120000 EMD. Provide OEM authorization and LED system compliance certificates. The bid requires a 5-year warranty and India-based service centers. Ensure turnkey delivery, installation, commissioning, training, and maintenance are covered under the contract terms.
What documents are required for the Bihar lighting tender submission 2026
Submit GST certificate, PAN, experience certificates for similar projects, financial statements, EMD proof of ₹120000, OEM authorization, LED technical compliance certificates, service network details, and installation/maintenance capabilities. Ensure all documents reflect current registries and signatories with authorized signatures.
What are the technical specifications for the LED flood lighting system Bihar
The tender specifies a High Mast Lighting Tower with LED flood lighting system for large outdoor areas. While exact lumen outputs are not listed, bidders must demonstrate energy efficiency, uniform illumination, and compatibility with 5-year OEM warranty and installation testing protocols to qualify.
When is the delivery required for the Darbhanga lighting project 2026
Delivery timing is tied to the last date of the original delivery order, with an option to increase quantity up to 25% at contracted rates. Minimum extended delivery time is 30 days; actual dates align to contract milestones agreed during award.
What are the warranty requirements for the Bihar lighting project 2026
A 5-year warranty from final acceptance or post-installation is required. OEM certificates must be uploaded at delivery. The bidder must guarantee repair/rectification for breakdowns during the warranty period and provide a dedicated service team and India-wide service network.
What is the EMD amount for the Bihar high mast tender 2026
The EMD amount is ₹120000. Payable as per the tender terms via online payment or demand draft, with submission proof required in the technical bid package.
How to ensure after-sales service meets contract requirements Bihar
Provide a dedicated technical service team with engineers stationed near consignee locations and upload their details. Demonstrate service SLAs, response times, and maintenance timelines. Include region-wise service centers and escalation procedures to meet warranty commitments.