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Indian Army Photostat Paper and Stationery Tender Vadodara Gujarat 390001 ISO 9001 2023

Bid Publish Date

23-Jun-2026, 10:56 am

Bid End Date

03-Jul-2026, 11:00 am

Value

₹1,50,000

Location

VADODARA , GUJARAT
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Progress

Issue23-Jun-2026, 10:56 am
AwardPending
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Quantity

1477

Category

Photostat Paper A4 Size JK Easy Copier

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM requirement: Only branded items; specify brand in Bid documents
  • • Technical standard: ISO 9001 certification required for bidder or OEM
  • • Quantity flexibility: Up to 25% increase/decrease at contract placement and during currency
  • • Experience requirement: 3 years in supplying similar Govt/PSU procurement
  • • Delivery: Schedule linked to last delivery order date with extension rules
  • • Documentation: PAN, GSTIN, Cancelled cheque, EFT mandate; certificates per ATC

Categories 9

BITUMINOUS MATERIAL DISTRIBUTOR COPIER PAPER BINDER CLIP PEN PAPER MATERIALS PLASTIC BACKHOE FILTER RETAINERS PRINTING AND WRITING PAPER

Tender Overview

The procurement is issued by the Indian Army (Department Of Military Affairs) for a stationary and office-supply package located in Vadodara, Gujarat 390001. The scope includes Photostat paper (A4), various pens, binders, erasers, rulers, clips, staplers, and related classroom/office consumables from branded items. Estimated value is ₹150,000 with a potential to source from multiple vendors. Branded items are required, and OEM authority may be demonstrated. The contract allows a ±25% quantity variation and mandates ISO 9001 quality certification where applicable.

Technical Specifications & Requirements

  • Product category: Photostat paper, pens (Uniball, Reynolds, Pilot), adhesives (Fevi Stick), pencils, binders and general office consumables.
  • Brand/OEM: Only branded items; bidder must specify brand in bid documents.
  • Quality standard: ISO 9001 certification required for bidder or offered OEM.
  • Delivery/quantity: Option to increase/decrease quantity by up to 25%; delivery timeline anchored to delivery order but with minimum extension aligned to original delivery period.
  • Experience: Minimum 3 years of supplying similar Category Products to Central/State Govt or PSU; provide contract copies year-wise.
  • Documentation: Submit PAN, GSTIN, cancelled cheque, EFT mandate; bid must include required certificates as per ATC.
  • BOQ notes: 24 items referenced; specific quantities not disclosed in available data.

Terms, Conditions & Eligibility

  • EMD: Not specified in available data; ensure alignment with tender terms and ATC.
  • Experience: Regularly manufactured/supplied similar products to Govt/PSU for 3 years; include contract copies showing annual quantity.
  • Delivery terms: delivery to commence from last date of original delivery order; option quantities may extend delivery period using the stated formula.
  • Payment terms: Not detailed in data; bidders should anticipate standard Govt terms and verify at bid submission.
  • Certificates: Upload ISO 9001 certificate; branded item requirement confirmed; ensure all certificates and documents per ATC are provided.
  • Submission docs: PAN, GST, Cancelled cheque, EFT mandate, experience proofs, OEM authorizations as applicable.

Key Specifications

  • Photostat paper A4 size and related office stationery

  • Branded items only; vendor must declare exact brands

  • ISO 9001 certification for bidder or OEM

  • Quantity variation up to 25% (increase/decrease)

  • Delivery schedule linked to delivery orders with minimum 30 days extension rule if applicable

  • 3 years Govt/PSU supply experience with contract copies

Terms & Conditions

  • 3 years Govt/PSU supply experience with documentary evidence

  • ISO 9001 certification mandatory for bidder or OEM

  • Up to 25% quantity variation allowed during contract

Important Clauses

Payment Terms

Not explicitly stated; bidders should expect Govt procurement standard terms and verify during bid submission

Delivery Schedule

Delivery period starts from the last date of original delivery order; extension rules apply with minimum 30 days as per option clause

Penalties/Liquidated Damages

Not specified in data; verify ATC for LD, penalties, or performance bonds during bid

Bidder Eligibility

  • 3 years experience in supplying similar Govt/PSU stationery

  • ISO 9001 certification for bidder or OEM

  • Branded items only; clear brand declarations in bid

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

Photostat Paper A4 Size JK Easy Copier , Binder Clip Oddy 41mm , Reynolds Pen Blue , Reynolds Pen Black , Reynolds Pen Red , Fevi Stick Oddy 20 gm , Soft Pencil Natraj , Register 200 Pages Classmate , Register 300 Pages Classmate , Register 400 Pages Classmate , U Clip Plastic Oddy , Colour Flag Oddy 25mm x 75mm x 4 colors , Stappler Pin No-10 Kangaro , Uniball Pen Blue , Uniball Pen Red , Uniball Impact Pen Blue , Uniball Impact pen Red , Hi- Techpoint V7 Pilot Blue Cartridge Pen , Hi-Techpoint V5 Pilot Blue , Hi-Techpoint V10 Pilot Blue , Eraser Natraj , Paper Weight , Paper Pin T Pin Oddy , Sharpener Natraj

Authority Records

MINISTRY OF DEFENCEMILITARY AFFAIRS DEPARTMENT

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Documents 4

GeM-Bidding-9505619.pdf

Main Document

BOQ Document

BOQ

BOQ Document

BOQ

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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GEM

Bill of Quantities (BOQ) 24 Items Sign in for GEM prices

#1

Photostat Paper A4 Size JK Easy Copier

Photostat Paper A4 Size JK Easy Copier

400 ream Delivery: 10 days
#2

Binder Clip Oddy 41mm

Binder Clip Oddy 41mm

10 pkt Delivery: 10 days
#3

Reynolds Pen Blue

Reynolds Pen Blue

350 nos Delivery: 10 days
#4

Reynolds Pen Black

Reynolds Pen Black

60 nos Delivery: 10 days
#5

Reynolds Pen Red

Reynolds Pen Red

70 nos Delivery: 10 days
#6

Fevi Stick Oddy 20 gm

Fevi Stick Oddy 20 gm

100 nos Delivery: 10 days
#7

Soft Pencil Natraj

Soft Pencil Natraj

40 pkt Delivery: 10 days
#8

Register 200 Pages Classmate

Register 200 Pages Classmate

45 nos Delivery: 10 days
#9

Register 300 Pages Classmate

Register 300 Pages Classmate

45 nos Delivery: 10 days
#10

Register 400 Pages Classmate

Register 400 Pages Classmate

25 nos Delivery: 10 days
#11

U Clip Plastic Oddy

U Clip Plastic Oddy

60 pkt Delivery: 10 days
#12

Colour Flag Oddy 25mm x 75mm x 4 colors

Colour Flag Oddy 25mm x 75mm x 4 colors

100 pkt Delivery: 10 days
#13

Stappler Pin No-10 Kangaro

Stappler Pin No-10 Kangaro

80 pkt Delivery: 10 days
#14

Uniball Pen Blue

Uniball Pen Blue

4 pkt Delivery: 10 days
#15

Uniball Pen Red

Uniball Pen Red

2 pkt Delivery: 10 days
#16

Uniball Impact Pen Blue

Uniball Impact Pen Blue

2 pkt Delivery: 10 days
#17

Uniball Impact pen Red

Uniball Impact pen Red

2 pkt Delivery: 10 days
#18

Hi-Techpoint V7 Pilot Blue Cartridge Pen

Hi-Techpoint V7 Pilot Blue Cartridge Pen

5 pkt Delivery: 10 days
#19

Hi-Techpoint V5 Pilot Blue

Hi-Techpoint V5 Pilot Blue

5 pkt Delivery: 10 days
#20

Hi-Techpoint V10 Pilot Blue

Hi-Techpoint V10 Pilot Blue

2 pkt Delivery: 10 days
#21

Eraser Natraj

Eraser Natraj

6 pkt Delivery: 10 days
#22

Paper Weight

Paper Weight

20 nos Delivery: 10 days
#23

Paper Pin T Pin Oddy

Paper Pin T Pin Oddy

40 pkt Delivery: 10 days
#24

Sharpener Natraj

Sharpener Natraj

4 pkt Delivery: 10 days

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Historical Data

Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled cheque copy

4

EFT Mandate duly certified by bank

5

Experience certificates showing 3-year Govt/PSU supply

6

OEM authorization (if applicable)

7

ISO 9001 certification ( bidder or OEM )

8

Brand specification for all items in bid

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Indian Army stationery tender in Vadodara?

Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with ISO 9001 certification and brand declarations. Provide 3 years of Govt/PSU supply experience with contract copies. Ensure branded items and complete bid documents per ATC; qualify for up to 25% quantity variation.

What documents are required for the Vadodara stationery tender?

Required documents include PAN Card copy, GSTIN, cancelled cheque, EFT Mandate, ISO 9001 certificate, OEM authorization if applicable, and evidence of 3 years Govt/PSU supply with contracts showing annual quantities.

What is the expected delivery variation allowed in this tender?

The purchaser may increase or decrease quantity up to 25% of bid quantity at contract placement and during currency, with delivery time adjusted per the option clause and original delivery period rules.

What standards must bidders meet for this Indian Army procurement?

Bidders must hold ISO 9001 certification for themselves or the offered OEM and supply branded stationery items as specified in the bid; ensure compliance with ATC and Corrigendum terms.

What is the estimated value and location for this tender?

The estimated value is ₹150,000 for the goods, and the procurement location is Vadodara, Gujarat 390001 under Indian Army Department of Military Affairs.

What brands are required for items in this Gujarat tender?

Only branded items are required; bidders must specify exact brands for each item in the Bid documents and ensure OEM brand alignment as per ATC.

How to prove 3-year Govt/PSU experience for this tender?

Submit copies of contracts showing regular supply of similar products to Govt/PSU entities for the past three years, with yearly quantity details and confirmation from issuing authorities.

What payment terms can bidders expect for this procurement?

Payment terms are not detailed in the data; bidders should verify at bid submission and align with standard Govt practices, including possible milestone or post-delivery payment as per contract.

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