Indo Tibetan Border Police Speaker and Video Conferencing Camera Tender Kinnaur Himachal Pradesh 2026
Bid Publish Date
10-Sep-2026, 6:32 pm
Bid End Date
17-Sep-2026, 7:00 pm
Value
₹38,800
Location
Progress
Tender Overview
The Indo Tibetan Border Police (ITBP) invites bids for a Speaker (V3) and Video Conferencing Camera / Web Camera (V2) system intended for deployment in KINNAUR, HIMACHAL PRADESH (PIN 172103). Estimated value is ₹38,800.00, with an option to adjust quantity by up to 25% during and after contract award. No BOQ items are listed, but bidders must align with at least the standard bid clauses and ATCs, including prior performance, MSME, Make in India, and GST registrations. The procurement focuses on a compact, communications-enabled setup suitable for field operations, with delivery timelines to be calculated per contract terms. The ATC clauses emphasize compliance and eligibility to participate in government procurement processes.
Technical Specifications & Requirements
- Product scope: Video Conferencing Camera / Web Camera and Speaker system for remote surveillance and command communications
- No explicit technical specifications provided in the tender data
- Mandatory compliance considerations drawn from ATC: Past performance/experience certificates, MSME status, Make in India certification, and GST certificate
- Eligible vendors should plan for delivery with flexible scheduling under the generic option clause (quantity adjustments up to 25%) and adhere to contract delivery timelines starting from the last delivery order date
- Key decision factors include certified capability for video and audio equipment used in government deployments and alignment with ITBP operational requirements
Terms & Eligibility
- Option clause allows increasing/decreasing order quantity by up to 25% during and after contract
- Delivery period adjustments based on original delivery period, with a minimum of 30 days for extended timelines
- Required certificates: MSME, Make in India, GST, and proof of past performance/experience
- Bidders must comply with buyer-added terms and ensure readiness for potential scale-up or extension of the contract
- No explicit EMD amount published; bidders should expect standard EMD/Security Deposit practices per ITBP procurement
Key Specifications
-
Product/service names: Video Conferencing Camera, Web Camera, Speaker system
-
Estimated value: ₹38,800.00
-
Quantity: Up to 25% variation allowed
-
Standards/certifications required: MSME, Make in India, GST
-
Delivery terms: As per contract, minimum extension time 30 days
-
Experience: Past performance certificates required
-
Geographic scope: ITBP facility in Kinnaur, Himachal Pradesh
Terms & Conditions
-
Option to adjust quantity by up to 25% at contract placement and during currency
-
Delivery schedule linked to last delivery order date with minimum extension of 30 days
-
Mandatory eligibility: MSME, Make in India, GST certificates and past performance documentation
Important Clauses
Payment Terms
Standard ITBP terms apply; exact payment schedule not disclosed in tender data
Delivery Schedule
Delivery period starts from the last date of original delivery order; extension governed by option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in tender data; likely per standard ITBP contract LD terms
Bidder Eligibility
-
Registered vendor with GST and PAN
-
Demonstrated past performance in video/AV equipment for government or defense entities
-
MSME/Make in India compliance; ability to supply within the stated value and quantity flexibility
Tender Data
Bid Details
Quantity
16
Category
Video Conferencing Camera / Web Camera (V2)
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Speaker (V3) (Q2) , Video Conferencing Camera / Web Camera (V2) (Q2)
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Kinnaur
Delivery Pincodes
172107
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anoop Kumar | 172107,17TH BN, ITBP, REKONG PEO DISTT KINNAUR | Kinnaur | Himachal Pradesh | 172107 | 8 | 20 | - |
Authority Records
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Documents 3
GeM-Bidding-9878424.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
MSME certificate (if applicable)
Make in India certificate (if applicable)
Past performance/experience certificates related to video conferencing or audio-visual systems
Technical bid documents demonstrating compliance with audio/visual equipment standards
Any OEM authorizations or authorized dealership letters (if applicable)
Frequently Asked Questions
Key insights about HIMACHAL PRADESH tender market
How to bid for the ITBP video conferencing tender in Kinnaur Himachal Pradesh 2026
Bidders must submit GST registration, PAN, MSME and Make in India certificates, plus past performance certificates for AV equipment. Provide technical bid detailing camera and speaker specs, and ensure compliance with 25% quantity variance. The process follows standard government procurement with ATCs and BID submission rules.
What documents are required for ITBP speaker system procurement in Kinnaur
Required documents include GST certificate, PAN, MSME certificate, Make in India certificate, past performance certificates, and technical compliance documents for video/AV systems. OEM authorizations may strengthen bid strength, and GST compliance must be current for award eligibility.
What are the technical specifications for the ITBP camera tender in Himachal
The tender does not list explicit technical specs; bidders should demonstrate compatibility of video conferencing cameras and speakers with government deployments, including expected video resolution, audio clarity, and plug-and-play integration. Emphasize reliability for field operations and vendor support expectations.
When is the delivery deadline after contract for ITBP camera procurement
Delivery timeline follows the original delivery order date with optional quantity changes up to 25%. If extended, the minimum additional time is 30 days, calculated as (additional quantity/original quantity) × original delivery period, ensuring supplier readiness for scale-up.
What are the EMD and payment terms for ITBP procurement in Kinnaur
Explicit EMD amount is not published in the tender data; bidders should prepare standard EMD as per ITBP guidelines. Payment terms will be defined in the contract; typically partial advance and balance on delivery, contingent on satisfactory performance and acceptance.
What eligibility criteria are required for ITBP video system bid in 2026
Eligibility requires GST and PAN, MSME and Make in India certifications, and demonstrable past performance in delivering video/AV equipment to government or security agencies. Vendors should provide evidence of capacity to handle scale-up under option clause.
How to ensure compliance with Make in India for ITBP camera tender
Provide Make in India certificate or proof of domestic manufacturing for the video conferencing system components, along with supplier declarations for national sourcing. Emphasize local manufacturing where feasible and ensure alignment with government procurement policies.