GEM

Higher Education Department Kerala Solar PV & related equipment tender Idukki Kerala 2025

Bid Publish Date

18-Nov-2025, 6:18 pm

Bid End Date

03-Dec-2025, 7:00 pm

Bid Opening Date

03-Dec-2025, 7:30 pm

Location

IDUKKI , KERALA

Progress

Issue18-Nov-2025, 6:18 pm
Corrigendum19-Nov-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

241

Category

Solar PV module

Bid Type

Two Packet Bid

Categories 57

LIGHTNING ARRESTER SOLAR CELLS ELECTRONIC EQUIPMENTS SOLAR PANEL INVERTER APFC PANEL AIR BLOWER COUPLERS RF PASSIVE COMPONENTS COLD BOX WEATHER MACHINE, MONITORING SYSTEM AND EQUIPMENTS SOLAR POWER GENERATOR SYSTEM TEMPERATURE MONITORS SOLAR PHOTOVOLTAIC MODULE GROWTH CHAMBERS REMOTE MONITORING SYSTEM ARNO STARTING CONTACTOR ELECTRICAL PRODUCTS WATER LEVEL RECORDER WIRE CHROMATOGRAPHY REFRIGERATORS FUME HOODS DIGITAL THERMOMETER DOPPLER MACHINE BLOOD BANK REFRIGERATORS DATA LOGGER SOLAR PHOTOVOLTAIC SYSTEM STRIP SOLAR PV PLANT TEMPERATURE SIMULATOR LIGHTENING PROTECTION DEVICE SOLAR WIND SYSTEM VIBRATION SENSOR MCCB CABLE STATIC CONVERTERS SPEED DRIVE SYSTEM HYDROLOGICAL INSTRUMENTS BDV KIT SOLAR CHARGER SUBSTATION CONSULTANCY METEOROLOGICAL INSTRUMENTS INDICATING AND RECORDING INSTRUMENTS PRECIPITATION RECORDERS NON CONVENTIONAL SOURCE WEATHER STATIONS POWER SOLAR CHARGING SEISMOGRAPHS SOLAR FENCE RIPENING ROOM NEON LAMP HYBRID POWER SYSTEM SOLAR BLINKER HIGH TENSION PANEL PLASMA STORAGE FREEZERS MONITORING SYSTEM

Tender Overview

The Kerala Higher Education Department seeks a turnkey supply, installation, testing and commissioning of solar PV components and associated hardware in IDUKKI, KERALA 685501. The scope spans multiple items including LONGRAIL, inverters, monitoring data loggers, ACDB with MCCB, solar DC cables, XLPE armoured cables, earthing kits and related components. Estimated value is not disclosed; the tender contemplates quantity fluctuations up to 25% at contract award and extendable delivery time populating from the last delivery date. The bidder must provide end-to-end services within the contract and satisfy OEM turnover prerequisites. This procurement targets integrated solar energy infrastructure for educational facilities, emphasizing complete installation and commissioning within the contracted price envelope. Key differentiators include the option clause and emphasis on OEM turnover compliance and after-sales support for imported products.

  • Organization: Higher Education Department Kerala
  • Location: IDUKKI, KERALA 685501
  • Category: Solar PV modules, LONGRAIL, inverters, data loggers, ACDB with MCCB, DC cables, XLPE armoured cables, earthing kit, lightning arresters, MC4 couplers, installation kit
  • Delivery/Scope: Supply, installation, testing and commissioning
  • Option clause: Up to 25% quantity variation; extended delivery time formula applies; minimum 30 days
  • Turnover requirements: Three-year average turnover criteria apply to bidders and OEMs, with CA/audit proof required

Technical Specifications & Requirements

  • No explicit technical specifications in the provided data; tender expects integration of solar PV components with standard installation practices
  • Potential item categories include: LONGRAIL, ACDB with MCCB, inverters, monitoring data loggers, SOLAR DC cables, GI earth strip/wire, earthing kit, LIGHTNING ARRESTER, MC4 cable couplers, and installation kit
  • Applicable procurement terms emphasize end-to-end deliverables: supply, installation, testing and commissioning
  • OEM/imported product criteria imply India-based after-sales support and authorized OEM certification where applicable
  • Required compliance may hinge on standard electrical safety and solar installation norms per Kerala/state procurement norms

Terms, Conditions & Eligibility

  • Turnover criteria: minimum average annual financial turnover over the last 3 years ending 31st March of the previous financial year
  • Bidder/OEM turnover: same 3-year average requirement; for bunch bids, OEM of the highest bid value must meet turnover
  • EMD/financial security: amount not disclosed; bidders must adhere to standard EMD requirements per tender terms
  • Delivery terms: delivery period commences from the last date of the original delivery order; option time formula applies with a minimum of 30 days; extended period possible
  • Imported products: OEM or authorized seller must have registered office in India for after-sales support
  • Documents: GST, PAN, audited balance sheets or CA certificate validating turnover; OEM authorization for imported items
  • Warranty/Support: generic expectation of post-installation support; specific warranty terms not disclosed

Key Specifications

  • Product/service names: Solar PV components (LONGRAIL, inverters, data loggers, ACDB with MCCB, solar DC cables, XLPE ARMOURED cables, earthing kit, GI earth strip, lightning arrester, MC4 cable couplers, installation kit)

  • Quantities: Not disclosed in BOQ; total items listed: 11 with N/A quantities

  • Estimated value: Not disclosed

  • Turnover criteria: Last 3 years average turnover as per bid document

  • OEM/import conditions: India-based after-sales support for imported products

Terms & Conditions

  • Turnover requirements: bidder and OEM must meet 3-year average turnover with supporting documents

  • Up to 25% quantity variation allowed at placement and during contract currency

  • Delivery period starts from last date of original delivery order; minimum extension 30 days

  • Scope includes supply, installation, testing and commissioning

  • Imported items require OEM authorization and India-based after-sales support

Important Clauses

Payment Terms

Not explicitly specified; standard procurement terms imply payment upon delivery/completion per contract

Delivery Schedule

Delivery period begins after original order; option clause allows up to 25% quantity change with extended time formula

Penalties/Liquidated Damages

Not specified in data; implied risk of LD for delays per standard government tender terms

Bidder Eligibility

  • Minimum average turnover: last 3 financial years (audited or CA-certified)

  • OEM turnover compliance for bunch bids (highest bid category OEM must meet turnover)

  • Registered Indian OEM/Authorized Seller for imported products with after-sales support

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Bill of Quantities (BOQ) 11 Items

Item # Title Description Quantity Unit Consignee Delivery (Days)
1 Solar PV module 600 plus Wp TOPCON 33 nos [email protected] 15
2 LONGRAIL LONGRAIL 1 set [email protected] 15
3 Inverter 20kw 1 nos [email protected] 15
4 Monitoring Data Logger Monitoring Data Logger 1 set [email protected] 15
5 ACDB With MCCB ACDB With MCCB 1 set [email protected] 15
6 Solar DC Cable Solar DC Cable 100 set [email protected] 15
7 AL XLPE ARM CABLE AL XLPE ARM CABLE 100 set [email protected] 15
8 Earthing Kit Earthing Wire and GI Earth Strip Earthing Kit Earthing Wire and GI Earth Strip 1 set [email protected] 15
9 LIGHTNING ARRESTER LIGHTNING ARRESTER 1 set [email protected] 15
10 MC4 Cable Couplers Male and Female Pairs 1 set [email protected] 15
11 Installation kit Commissioning and Testing 1 set [email protected] 15

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Required Documents

1

GST registration certificate

2

PAN card

3

Audited / Certified Balance Sheets for turnover verification (last 3 financial years) or CA certificate showing turnover

4

OEM authorization certificate for imported products

5

CA/Cost Accountant certificate confirming bidder turnover

6

Technical compliance certificates (where applicable)

7

Proof of Indian registered office for OEM (if import)

8

Experience certificates for similar solar installation projects

9

Tax clearance/financial solvency documents

10

Bid security/EMD as per tender terms

11

Certificate of incorporation / registration of bidder (if applicable)

Corrigendum Updates

1 Update
#1

Update

19-Nov-2025

Frequently Asked Questions

Key insights about KERALA tender market

How to bid for the solar equipment tender in Idukki Kerala 2025?

To bid, ensure your firm meets the 3-year turnover requirement with audited statements, obtain OEM authorization for imported items, and prepare GST, PAN, and turnover certificates. Submit documentation for supply, installation, testing and commissioning, and comply with the 25% option clause and 30-day minimum delivery.

What documents are required for the Kerala solar procurement bid?

Submit GST registration, PAN card, audited balance sheets or CA turnover certificate for last 3 years, OEM authorization for imported components, proof of Indian-based after-sales support, bid security/EMD, and experience certificates for similar solar installations.

What are the key technical components in this Kerala tender?

The scope includes LONGRAIL, PV inverters, monitoring data loggers, ACDB with MCCB, solar DC cables, XLPE armoured cables, earthing kit, GI earth strip, lightning arrester, MC4 cable couplers, and installation kit for complete solar installation.

What is the delivery obligation and option clause in this tender?

Delivery starts after the original delivery order; the purchaser may increase quantity up to 25% and extend delivery time using the specified formula, with a minimum extension of 30 days.

What are the OEM turnover requirements for this bid?

Both bidder and OEM must meet the minimum average annual turnover over the last 3 years; for bunch bids, the OEM of the highest bid value must satisfy turnover criteria with appropriate documentation.

Are there after-sales support requirements for imported solar items?

Yes. Imported products must have an OEM or authorized seller with a registered office in India to provide after-sales service; submit the corresponding authorization certificate.

What is the scope of supply in this Kerala procurement?

Scope includes supply, installation, testing and commissioning of all listed solar components and installation kit, with performance validated by testing and commissioning activities under contract terms.

Where can bidders find the exact delivery timelines and penalties?

Exact penalties are not detailed; standard government tenders apply LDs for delays. Delivery timelines begin from the original order date and extend per the option clause; consult the contract for final LD calculations.