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Navodaya Vidyalaya Samiti A3 Size Multifunction Printer Tender 2026 – ISO/IEC 24734, ISI/ISO Standards, On-site Warranty

Bid Publish Date

07-Jul-2026, 11:06 am

Bid End Date

18-Jul-2026, 12:00 pm

Location

ANAND , GUJARAT
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Progress

Issue07-Jul-2026, 11:06 am
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Exact product: A3 Size Multifunction Printer (MFP) with auto duplex, scanning, and multi-paper handling
  • • Standards: ISO/IEC 24734 for printing speed; ISI/ISO certifications where specified
  • • OEM/Brand requirements: OEM authorization may be required for procurement
  • • Delivery: Option clause permits ±25% quantity variation; minimum 30 days extension rule
  • • Warranty: On-site warranty with possibility of extended warranty
  • • Documentation: GST, PAN, experience, financials, EMD (as per T&C), technical bid compliance
  • • Connectivity: Network/USB/Wi-Fi capabilities implied; document scanning via Scan-To functions

Categories 2

MULTIFUNCTION PRINTERS PHOTOCOPIER MACHINE

Tender Overview

Navodaya Vidyalaya Samiti seeks procurement of an A3 Size Multifunction Printer (MFP) under the Department of School Education and Literacy. The tender specifies a multifunction device capable of printing, scanning, copying, and fax (if applicable), with standard connectivity and on-site warranty. Key scope includes adherence to ISO/IEC 24734 for speed metrics, ISI/ISO certifications where required, and compatibility with common operating systems. The absence of BOQ items suggests a single-product batch or a flexible quantity approach. The unique differentiator is the emphasis on a robust MFP with auto duplex, scanning capabilities, and multiple paper-handling features.

  • Organization: Navodaya Vidyalaya Samiti
  • Product Category: A3 Size Multifunction Printer (MFP)
  • Location: Not specified in the data
  • Estimated Value: Not disclosed
  • Delivery/Support: On-site warranty; extended warranty options mentioned
  • Key Differentiator: Comprehensive MFP features with typical government terms and option clauses for quantity variation

Technical Specifications & Requirements

  • Printing Technology: General Product Information (as per tender data)
  • Printing Performance: ISO/IEC 24734 speed metrics for A4 (Monochrome/Colour) where applicable; ensure speed claims align with standard tests
  • Duplexing/Copying: Auto duplexing (2-sided) supported
  • Document Handling: Original document feeder for scanning/copying; number of main paper trays; bypass tray with 75 GSM capacity
  • Scanning/Connectivity: Scan-to functions; diverse connectivity options (USB/Network/Wi-Fi as implied)
  • Hardware: RAM size (MB); storage capacity (GB)
  • Warranty: On-site warranty (years); extended warranty options
  • Compliance: Certifications and compatibility with standard operating systems; adherence to relevant regulatory standards as stated

Terms, Conditions & Eligibility

  • EMD: Not specified in data
  • Delivery Terms: Option clause allows up to 25% increase in quantity at contracted rates; delivery period anchored to last delivery order date with minimum 30 days extension
  • Payment Terms: Not specified in data
  • Documents: GST certificate, PAN, experience certificates, financial statements, vendor declarations, OEM authorizations (as applicable to standard T&Cs)
  • Warranty/Support: On-site warranty; extended warranty beyond standard terms
  • Other Clauses: Buyer's right to adjust quantity, adherence to delivery extension calculations; compliance with requested terms and conditions

Key Specifications

  • Product: A3 Size Multifunction Printer (MFP)

  • Printing speed: IS0/IEC 24734-compliant measurements to be demonstrated (A4, monochrome/colour as applicable)

  • Duplex: Auto duplex printing/copier enabled

  • Paper handling: number of main paper trays, bypass tray capacity at 75 GSM

  • Scanner: Scan-To functions, document feeder type for scanning and copying

  • Connectivity: Network and USB/Wi-Fi options (as specified in data sheet)

  • Warranty: On-site warranty (years) and extended warranty option

Terms & Conditions

  • EMD and some exact delivery terms are not explicitly disclosed and will be clarified during bid submission

  • Quantity variation up to 25% during contract and extended delivery period per option clause

  • On-site warranty with potential for extended warranty; ensure alignment with organization terms

Important Clauses

Payment Terms

Not specified in the data; bidders should refer to standard government procurement payment terms and confirm at bid submission

Delivery Schedule

Option to increase quantity up to 25% at contracted rates; delivery period calculated from last delivery order date with minimum 30 days extension

Penalties/Liquidated Damages

Not specified; bidders should anticipate standard LD provisions and confirm during bid finalization

Bidder Eligibility

  • Experience in supplying or deploying A3/MFP devices for government or educational institutions

  • Demonstrated financial stability via audited statements or equivalent

  • OEM authorization or authorized distributor status for target MFP brand

Additional Tender Data

Commercial Details

Tender Category

Goods

Bid To RA

No

Bid To RA Enabled

No

Item Category

A3 Size Multifunction Printer (MFP) (Q2)

Delivery Details

Max Delivery Days

15

Delivery Locations

1

Delivery Cities

Anand

Delivery Pincodes

388530

Delivery Locations

ConsigneeAddressCityStatePincodeQuantityDelivery DaysAdditional Requirement
Bholamber Singh388530,JAWAHAR NAVODAYA VIDYALAYA BHADRANAnandGujarat388530115-

Authority Records

MINISTRY OF EDUCATIONSCHOOL EDUCATION AND LITERACY DEPARTMENT

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Documents 3

GeM-Bidding-9566960.pdf

Main Document

GeM Category Specification

GEM_CATEGORY_SPECIFICATION

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Technical Specifications 1 Item

Item #1 Details

View Catalog
Category Specification Requirement
General Product Information Description of Stores A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter
General Product Information Printing Technology Electrophotography/Xerography (Laser/LED)
General Product Information Type of Printing Monochrome (Black), Colour Or higher
General Product Information Availability of Fax Yes, No
General Product Information Operating System Compatibility Microsoft Windows, Linux, Mac OS, Microsoft Windows Server
Hardware Configuration RAM Size (MB) 6144, 6656, 7168, 7680, 8192 Or higher
Hardware Configuration Storage Capacity (in GB) 256, 512, 1024, 320, 640, 500 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs Not Applicable Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher
Printing Performance Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs Not Applicable Or higher
Duplexing & Copying Features Auto Duplexing Printing/Coping (2-sided Feature) Yes Or higher
Scanning Capabilities Scan To Functions Folder, Email
Document and Paper Handling Original Document Feeder Type (For Scanning and Copying) Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher
Document and Paper Handling Number of Main Paper Tray 2, 3, 4, 5, 6 Or higher
Document and Paper Handling Bypass Tray Facility Yes Or higher
Document and Paper Handling Bypass Tray Capacity at 75 GSM 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher
Connectivity and Reliability Connectivity USB Port, Ethernet Port, Wi-Fi
Connectivity and Reliability Duty Cycle (Number of Prints/Month) 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999, 5,00,000 to 5,49,999, 5,50,000 to 5,99,999 Or higher
Certification and Warranty On Site Warranty (in Year) 1 Or higher
Certification and Warranty Extended Warranty (in Years) over and above standard warranty 0, 1, 2, 3, 4 Or higher

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates of similar MFP deployments

4

Financial statements (audited if available)

5

EMD/Security deposit documents (as per buyer terms)

6

OEM authorization or authorized distributor certificate

7

Technical bid documents demonstrating ISI/ISO compliance where applicable

8

Product data sheets and warranty terms

Frequently Asked Questions

Key insights about GUJARAT tender market

What documents are required for the A3 MFP tender in Navodaya Vidyalaya Samiti?

Bidders must submit GST registration, PAN, experience certificates for similar MFP deployments, financial statements, OEM authorization, and technical bid documents. Ensure the data sheet demonstrates ISO/IEC 24734 compatibility and on-site warranty terms; include any EMD as per terms and conditions.

How to meet eligibility for Navodaya Vidyalaya printer procurement 2026?

Eligibility requires prior experience with government or educational MFP deployments, demonstrated financial stability, and OEM authorization for the proposed model. Verify on-site warranty capability and ability to supply with auto duplex and Scan-To functionality as specified.

What is required for ISO/IEC 24734 speed validation in this tender?

Provide vendor data sheets showing ISO/IEC 24734 test results for A4 monochrome/colour (as applicable). Include speed in PPM/IPM and confirm ISO-compliant methodology in the Bid Documents to validate performance claims.

When is the delivery timeline for quantity variation under the option clause?

Delivery time adjusts from the last delivery order date, with a minimum 30-day extension when the quantity is increased up to 25% during contract execution; ensure cadenced delivery planning accordingly.

What warranty coverage is expected for the Navodaya Vidyalaya printer bid?

On-site warranty is required; bidders may offer extended warranty options beyond standard terms. Include service level commitments, response times, and parts coverage in the bid submission.

Which brand or OEM authorizations are preferred for the MFP bid in 2026?

OEM authorization or recognized distributor certification for the target MFP brand is preferred. Provide authorization letters and ensure compatibility with required features like auto duplex and Scan-To functions.

What are the key technical specifications to validate in the bid?

Validate printing technology compatibility, RAM and storage capacity, number of paper trays, bypass tray capacity, auto duplex, scanning capabilities, and connectivity options. Cross-check against data sheet and ISO/IEC standards referenced in the tender.

How to ensure compliance with Navodaya Vidyalaya Samiti procurement for 2026?

Ensure all documents are complete: GST, PAN, experience, financials, OEM authorization, and technical data. Align with option clause delivery terms and on-site warranty requirements; prepare a clear implementation plan and service SLA.

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