Lsg Rajasthan Local Self Government High End Desktop & Laptop Procurement 2025
N/a
JAIPUR, RAJASTHAN
Posted:
1 December 2025
Closed:
11 December 2025
GEM
GEM
Madhya Pradesh Home Department Tender for High End Desktop, Laptop & Multifunction Machine 2025 - IS/TPM, OS Pre-loaded, Shivpuri MP
Bid Publish Date
11-Dec-2025, 8:06 pm
Bid End Date
25-Dec-2025, 9:00 pm
Location
Progress
Issue11-Dec-2025, 8:06 pm
Technical25-12-2025 14:23:12
Financial
Award06-Jan-2026, 3:30 am
Quantity
7
Category
Multifunction Machine MFM (V2)
Bid Type
Two Packet Bid
Categories
2
Tender Overview
The Madhya Pradesh Home Department, located in Shivpuri, Madhya Pradesh 473551, invites bids for procurement of High End Desktop Computers, High End Laptops/Notebooks, and Multifunction Machine (MFM) V2. The scope includes supply, installation, testing, and commissioning with on-site OEM warranty. While BOQ items are not published, the tender emphasizes advanced computing hardware and multifunction devices with standard OS pre-loaded, TPM-enabled motherboards, and substantial storage and memory configurations. A key differentiator is the inclusion of a flexible quantity option up to 25% during and after contract execution. This procurement targets technologically capable suppliers with OEM authorization and strong financials. Bid submission should align with scope and delivery terms to meet institutional requirements.
Technical Specifications & Requirements
- Product categories: High End Desktop Computers, High End Laptop/Notebook, Multifunction Machine MFM V2
- Core components: Base Processor Number, Higher Processor Number, Trusted Platform Module (TPM) on motherboard
- Software: Factory pre-loaded operating system
- Memory: RAM size in GB (capacity to be installed)
- Storage: Primary storage capacity (GB); secondary storage capacity (GB); optional secondary storage
- Display: Monitor availability, Panel type, Screen size in cm
- Warranty: On-site OEM warranty (in years)
- Terms: Scope includes Supply, Installation, Testing, and Commissioning; OEM authorization mandatory; turnover criteria for bidder and OEM; option clause for quantity adjustments; delivery timing calculations with extended periods; payment and submission requirements as per T&C
Terms, Conditions & Eligibility
- EMD/Financial prerequisites: bidder turnover criteria based on last 3 years; OEM turnover criteria; audited balance sheets or CA certificate
- Manufacturer Authorization: OEM/Original Service Provider authorization form required for authorized distributors
- Delivery & Scope: installation, testing, commissioning included in bid price
- Delivery flexibility: option to increase/decrease quantity up to 25%; extended delivery period rules apply
- Documentation: bidders must provide turnover evidence, GST, PAN, and prior experience certificates; OEM authorization
- Warranty/Support: on-site OEM warranty terms must be met; penalties or LDs not specified in data
- Compliance: procurement aligned with state policy and technical compliance with hardware standards
Key Specifications
-
Processor: Base Processor Number; Higher Processor Number
-
Motherboard: Trusted Platform Module (TPM) support
-
Operating System: Factory pre-loaded OS
-
Memory: RAM size (GB) specified in bidder response
-
Storage: Primary and Secondary storage capacities (GB) with availability
-
Monitor: Availability, Panel Type, Screen Size in cm
-
Warranty: On-site OEM warranty period (years)
Terms & Conditions
-
25% quantity variation right for purchase and during currency with calculated delivery time
-
Bidder must meet turnover criteria and provide audited financials and CA certificates
-
OEM authorization required for distributors; supply includes installation, testing, commissioning
Important Clauses
Payment Terms
Not specified in data; standard government procurement practice applies—confirm with tender documents.
Delivery Schedule
Delivery period can be extended by option clause; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not detailed in provided terms; ensure no delays beyond delivery period or extended period without penalties unless specified.
Bidder Eligibility
-
Bidder must meet turnover criteria for last 3 financial years
-
OEM turnover criteria for the offered product
-
Must possess OEM authorization and authorization for service/parts
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High End Desktop Computer (Q2) , High End Laptop - Notebook (Q2) , Multifunction Machine MFM (V2) (Q2)
Authority Records
HOME DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 3
GeM-Bidding-8703906.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Posted:
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Closed:
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Tender Results
Loading results...
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor make with Minimum 6 USB Port |
| PROCESSOR | Base Processor Number | AMD Ryzen 7 5700G, Intel Core i7 12700, NA for Higher Processor Or higher |
| PROCESSOR | Higher Processor Number | NA for Base Processor, AMD Ryzen 7 PRO 5750G, AMD Ryzen 7 8700GE, AMD Ryzen 7 PRO 8700GE, AMD Ryzen 7 8700G, AMD Ryzen 7 PRO 8700G, AMD Ryzen 9 PRO 7945, AMD Ryzen 9 7900X3D, AMD Ryzen 9 7950X3D Or higher |
| MOTHERBOARD | Trusted Platform Module | Discrete TPM 2.0 |
| OPERATING SYSTEM | Factory Pre-loaded Operating System | Window 11 Professional |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be Installed in the System) | 32, 64 Or higher |
| STORAGE | Primary Storage Capacity (in GB) | 1024, 2048 Or higher |
| STORAGE | Availability of Secondary Storage | No Secondary Storage Or higher |
| STORAGE | Secondary Storage Capacity (in GB) | 0.0 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Panel Type | In Plane Switching (IPS) |
| Monitor | Screen Size (in CMs) | 58.1 - 63 (22.87" - 24.8") |
| WARRANTY | On Site OEM Warranty (In year) | 3, 4, 5 Or higher |
Required Documents
1
GST registration certificate
2
PAN card
3
Audited financial statements or CA certificate showing last 3 years turnover
4
Turnover certificates for bidder and OEM
5
Manufacturer Authorization / OEM authorization certificate
6
Experience certificates for prior similar supply, installation, testing
7
Technical bid documents and compliance statements
8
Audited balance sheets or CA certificate for OEM turnover
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | JANAK ASSOCIATES Under PMA | Make : hp Model : HP 280 G9 MT i7 12700 Win11P 321SSD3 23.8" IPS | 25-12-2025 14:23:12 | |
| 2 | PERFECT WORLD COMPUTERS Under PMA | Make : hp Model : HP 280 G9 MT i7 12700 Win11P 321SSD3 23.8" IPS | 25-12-2025 13:15:59 | |
| 3 | UNIQUE TECHNOLOGIES Under PMA | Make : hp Model : HP 280 G9 MT i7 12700 Win11P 321SSD3 23.8" IPS | 25-12-2025 13:14:52 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | PERFECT WORLD COMPUTERS Under PMA | Item Categories : High End Desktop Computer,High End Laptop - Notebook,Multifunction Machine MFM (V2),Multifunction M | |
| L2 | UNIQUE TECHNOLOGIES Under PMA | Item Categories : High End Desktop Computer,High End Laptop - Notebook,Multifunction Machine MFM (V2),Multifunction M | |
| L3 | JANAK ASSOCIATES Under PMA | Item Categories : High End Desktop Computer,High End Laptop - Notebook,Multifunction Machine MFM (V2),Multifunction M |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for High End Desktop and Laptop tender in MP Shivpuri 2025?
Bidders should ensure OEM authorization, provide last 3 years turnover with audited statements, submit GST and PAN, and include installation, testing, and commissioning costs. The bid must reflect factory pre-loaded OS, TPM-enabled motherboard, and on-site OEM warranty terms; comply with the 25% quantity option.
What documents are required for MP Home Department procurement in Shivpuri?
Submit GST certificate, PAN, audited turnover certificates or CA certificate for bidder and OEM, OEM authorization, experience certificates for similar supply, and technical bid documents detailing Processor, TPM, RAM, storage, monitor specs, and warranty.
What are the technical specifications for the MP MFM V2 tender?
Specifications include Base Processor Number and Higher Processor Number, TPM on motherboard, Factory pre-loaded OS, RAM size in GB, Primary/Secondary storage capacities, Monitor availability and panel type, and on-site OEM warranty period.
What is the delivery flexibility in the MP tender for quantity changes?
The purchaser may adjust quantity by up to 25% during contract and delivery extensions; delivery time is recalculated as (Increased quantity/Original quantity) × Original delivery period, with a minimum extension of 30 days.
What are the eligibility criteria for OEM turnover in this MP tender?
OEM turnover must meet the minimum average annual turnover specified in the bid document, with supporting audited statements or CA certificate; if OEM is under 3 years old, turnover is calculated from the date of incorporation onward.
How is installation and commissioning included in the bid for MP procurement?
Bid price must include Supply, Installation, Testing, and Commissioning; bidders must provide installation readiness, site acceptance, and commissioning test results as part of technical acceptance.
What is required for Manufacturer Authorization in this MP tender?
Submit Manufacturer Authorization/Certificate with details: name, designation, address, email, and phone number of the OEM or Original Service Provider supporting the bid.
When will the OEM warranty terms apply for HPD MP procurement?
The procurement requires an On-Site OEM warranty for the hardware; bidders should confirm the warranty period in years and coverage details with the supplier to ensure compliance.
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Documents 3
GeM-Bidding-8703906.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS