Laboratory Incubators,BOD Incubator,Biosafety Cabinet,Medical Centrifuge,Deep freezer,Vertical Auto
Employees State Insurance Corporation (esic)
VARANASI, UTTAR PRADESH
Posted:
4 August 2025
Closed:
26 August 2025
GEM
GEM
Employees State Insurance Corporation Varanasi Water Bath Chamber, Laboratory Incubator & Medical Centrifuge Tender 2026
Bid Publish Date
11-Jul-2026, 2:10 pm
Bid End Date
27-Jul-2026, 3:00 pm
Value
₹5,49,000
Location
Progress
Issue11-Jul-2026, 2:10 pm
AwardPending
Quantity
8
Category
Laboratory Incubators
Bid Type
Two Packet Bid
Key Highlights
- • Brand/OEM requirements: OEM service center in the purchaser's state within 30 days of award
- • Technical standards: CE certification, NABL/ILAC testing reports for conformity
- • Special clauses: quantity variation up to 25% during contract and during currency
- • Eligibility: financial standing and lack of liquidation or bankruptcy; undertaking required
- • Warranty/AMC: implied warranty period and service commitments; on-site vs carry-in terms
- • Penalties: LD provisions linked to delivery/installation performance
- • Delivery/Installation: at ESIC Medical College & Hospital, Varanasi, 221002
- • Delivery extension: time calculation based on (increased quantity / original quantity) × original period, minimum 30 days
Categories
12
Tender Overview
Organization: Employees State Insurance Corporation (ESIC) – Varansi, Uttar Pradesh. Procurement: water bath chamber, laboratory incubator, and medical centrifuge with CE certification; estimated value ₹549,000. Location: Dean ESIC Medical College & Hospital, Pandeypur, Varanasi 221002. Scope includes product categories in water bath systems, incubators, and centrifuges with multiple performance and safety features. Key differentiators: mandatory CE certification, on-site/carry-in service terms, and delivery/installation at a government medical facility. The contract allows quantity variation up to 25% of bid quantity and extended delivery time based on the option clause. Unique aspects include requirement for a functional service center in the purchaser’s state and documentary evidence of service capability prior to payment.
Technical Specifications & Requirements
- Water Bath Chamber: capacity, chamber construction details, outer chamber material, and number of racks; 75 mm diameter holes as applicable; drain plug and data logging via RS232/USB/HDMI/Bluetooth.
- Heating & Controls: heat source and heating capacity, adjustable shaking frequency, temperature controller type, water bath display, integrated circulation pump, and removable bottom plate.
- Temperature & Safety: bath temperature range, sensitivity, least increment, temperature accuracy, insulation, safety alarm system, and ambient operating conditions.
- Performance & Accessories: maximum RPM, motor type, rotor configuration and autoclavability, shelves and material specs; door and display type; power supply and warranty terms; ISO certification for manufacturer.
- Quality & Compliance: CE certification, test reports from Central Govt/NABL/ILAC accredited labs; conformity to standards.
- Documentation & Manual: instruction manual to be provided; data logging and connectivity features; warranty period and spares.
Terms, Conditions & Eligibility
- EMD/Financial: EMD amount not specified in data; bidders must review T&Cs for exact submission.
- Delivery & Installation: installation at ESIC Medical College & Hospital, Varanasi; delivery period per option clause; 30-day minimum extension rules.
- Service & Support: functional service centre in the state; evidence required for payment release.
- Bid Validity & Compliance: bidders must comply with option clause for quantity adjustments up to 25% and extended delivery timelines; bidders must not be under liquidation or bankruptcy; provide undertaking.
- Warranty & Penalties: warranty terms to be specified; penalties/LD terms tied to delivery/installation failures.
- Documentation: GST, PAN, experience certificates, financial statements, OEM authorizations, and technical bid documents as per Terms and Conditions.
Key Specifications
-
Water bath chamber capacity and number of racks
-
Outer chamber material and chamber construction
-
75 mm diameter hole availability
-
Heat source and heating capacity
-
Adjustable shaking frequency and RPM range
-
Temperature controller type and display
-
Integrated circulation pump and data logging connectivity
-
Drain plug, drain screw, and waterproof keypad
-
CE certification and NABL/ILAC test reports
-
ISO certification for manufacturer and warranty period
Terms & Conditions
-
Quantity variation up to 25% during contract & extended delivery period
-
Functional service center in purchaser's state; evidence required for payment
-
Delivery and installation at ESIC Medical College, Varansi; installation terms governed by T&C
Important Clauses
Payment Terms
Payment release contingent on submission of service center evidence and successful installation/completion as per delivery terms.
Delivery Schedule
Delivery period to commence from last date of original delivery order; options may extend time per formula with minimum 30 days.
Penalties/Liquidated Damages
Penalties applicable for delays in delivery/installation; LD terms to be specified in contract.
Bidder Eligibility
-
Non-liquidation/bankruptcy status with undertaking submission
-
Functional service center in at least one state where consignee is located (or established within 30 days of award)
-
Capability to install and commission at ESIC Varansi or provide carry-in/warranty as applicable
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
water baths (Q3) , Laboratory Incubators (Q3) , Medical Centrifuge (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
62
Pre-Bid & Qualification
Pre-Bid Date
22-07-2026 11:00:00
Pre-Bid Venue
Conference Hall, Academic Block, ESIC Medical College and Hospital, Pandeypur, Varanasi. 221002 Bidders can even join on meet.google.com/oti-pdto-gqg
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Varanasi
Delivery Pincodes
221002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pravinkumar Satishchandra Mishra | 221002,ESIC Hospital PANDEYPUR VARANASI | Varanasi | Uttar Pradesh | 221002 | 2 | 30 | - |
Authority Records
MINISTRY OF LABOUR AND EMPLOYMENT
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Bid Preparation
GeM Registration
Document Filing
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Documents 5
GeM-Bidding-9486543.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Tender Results
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Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Water Bath Chamber Dimensions, Capacity and Construction | Water bath Chamber Capacity | >over 10 to 14 litre |
| Water Bath Chamber Dimensions, Capacity and Construction | Chamber Construction: | Double walled rectangular chamber with mineral wool/solid insulation material filling in between |
| Water Bath Chamber Dimensions, Capacity and Construction | Material of Outer Chamber Construction: | Epoxy / Powder coated Stainless Steel SS304 |
| Water Bath Chamber Dimensions, Capacity and Construction | Number of racks provided with Water bath unit | 2 |
| Water Bath Chamber Dimensions, Capacity and Construction | Number of 75 mm diameter Holes provided: | 0, 6, 8, 12, 15, 24 |
| Heating Arrangement Parameters | Heat source: | Internal Heating coil |
| Heating Arrangement Parameters | Heating Capacity (>=): | 800, 1000, 1500, 2000, 2400, 2500, 3000, 200, 1200 |
| Control Panel and Display Unit | Control Panel has: | ON/Off Switch, Heating & Temprature (Set & Actual) Indicators, Power mains Indicator, Temperature controller, Circulation Controller (if Water bath has circulation facility), Refrigeration Controller (if Water bath has chamber refrigeration facility), Shaking Controller (if Water bath has shaking facility) |
| Control Panel and Display Unit | Adjustable shaking frequency in rpm | 20-200, NA |
| Control Panel and Display Unit | Type of Temperature controller | Digital controller cum Indicator PID Based control Or higher |
| Control Panel and Display Unit | Water bath Display type: | Digital (numerical/application specific) backlit LCD display |
| Control Panel and Display Unit | Integrated circulation pump for temperature homogeneity | Yes Or higher |
| Control Panel and Display Unit | Removable bottom plate and shaking inserts | Yes, No, N/A for shaking insert if the equipment provided without circulation feature Or higher |
| Water bath Temperature | Temperature range of bath chamber: | 5°C above ambient to 90°C |
| Water bath Temperature | Temperature control sensitivity: | ±0.1°C or better Or higher |
| Water bath Temperature | Least temperature increment Step available | 0.1 degree C, 0.01 degree C Or higher |
| Water bath Temperature | Temperature Accuracy: | ±0.1°C or better Or higher |
| Water bath Temperature | Safety Features: | Low fluid Alarm, High limit Alarm, Over temperature Alarm & cutoff, Redundant safety thermostat |
| Power Requirement, Certifications and Warranty | Power requirement: | 220 V 50 Hz Single Phase AC |
| Power Requirement, Certifications and Warranty | Availability of Test Report from Central Govt/NABL/ILAC accredited lab to prove conformity to specification | Yes |
| Power Requirement, Certifications and Warranty | Equipment has CE certification | Yes, No |
| Power Requirement, Certifications and Warranty | Warranty Period: | 5 Or higher |
| Timer Unit | Timer Provided | Yes |
| Timer Unit | Timer Setting ( minimum increment step) | 0 - 300 |
| Miscellaneous Features | Drain plug in Chamber provided | Yes, No |
| Miscellaneous Features | Data Logging facility through (RS 232/USB/HDMI/Bluetooth etc) to computer available: | Yes, No |
| Miscellaneous Features | Drain screw for emptying of water bath | Yes Or higher |
| Miscellaneous Features | Seamless and waterproof keypad | Yes Or higher |
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Required Documents
1
GST registration certificate
2
PAN card
3
Experience certificates of similar equipment supply
4
Financial statements (audited/unaudited as applicable)
5
EMD/Security deposit documentation (as per T&C requirements)
6
OEM authorization/arrangements for authorized service support
7
Technical bid documents and conformity certificates (CE/NABL/ILAC as applicable)
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for the ESIC Varansi water bath and incubator tender in 2026?
Bidders should prepare GST and PAN, experience certificates, financial statements, OEM authorizations, and CE/NABL/ILAC conformity reports. Ensure service center readiness in the state and address 25% quantity variation rights. The tender requires installation at ESIC Medical College, Varansi, with CE certification and manufacturer ISO documentation.
What documents are required for ESIC Varansi centrifuge procurement bid 2026?
Submit GST certificate, PAN, experience certificates of similar equipment supply, audited financial statements, EMD documentation as per tender, OEM authorization, and technical bid documents showing CE certification and NABL/ILAC reports where applicable.
What are the technical standards for water bath and incubator in this tender?
Standards include CE certification for equipment, NABL/ILAC test reports for conformity, and ISO certification for the manufacturer. Equipment features include data logging (RS232/USB/HDMI/Bluetooth), integrated circulation pump, temperature control accuracy, and 75 mm hole configurations where specified.
When is delivery expected after contract award for ESIC Varansi bid?
Delivery terms follow the option clause; quantity may be adjusted up to 25% and extended delivery time uses the formula ((increased quantity/original quantity) × original delivery period) with a minimum of 30 days.
What is required to prove serviceability for ESIC Varansi equipment?
Bid requires proof of functional service center within the state or establishment within 30 days of award; payment release is contingent on documentary evidence of service capability and installation readiness.
What warranty and penalties apply to ESIC Varansi procurement 2026?
Warranty period is specified in the contract (years). Penalties or liquidated damages apply for delays in delivery/installation; exact LD percentages and timelines will be detailed in the Buyer’s Terms and Conditions.
What is the estimated value and scope for the ESIC Varansi tender 2026?
Estimated value is ₹549,000.00 for water bath chamber, incubator, and medical centrifuge combined; scope includes CE certification, performance parameters, safety features, data logging, and installation at ESIC Medical College, Varansi.
How to confirm ISO/NABL certifications for the supplier in this tender?
Confirm with the manufacturer’s ISO certification and ensure NABL/ILAC accredited lab test reports accompany the bid; provide documentary evidence alongside CE certification and OEM authorizations as required by terms.
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Documents 5
GeM-Bidding-9486543.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS