Southern Railway IGBT Based Heavy Duty Power Source Air Plasma Cutting System with compressor Tender 2026
Bid Publish Date
26-Oct-2026, 10:59 am
Bid End Date
06-Nov-2026, 11:00 am
Location
Progress
Tender Overview
The Southern Railway (Indian Railways) invites bids for an IGBT Based Heavy Duty Power Source Air Plasma Cutting System with compressor. The tender scope references equipment under a single line item with potential quantity adjustments up to 25%, at contracted rates. Invoices must be issued in the consignee’s name with the consignee GSTIN. The contract includes warranty service commitments and a requirement for functional service centres within the state of the consignee location, with escalation and dedicated service support numbers. The opportunity requires adherence to delivery-time calculations linked to original delivery and extended delivery periods, with penalties for delays. The absence of BOQ items indicates a focused equipment purchase with compliance and aftersales service as critical success factors. This tender emphasizes post-sale service reliability and precise invoicing workflows.
Technical Specifications & Requirements
- Product/service: IGBT Based Heavy Duty Power Source Air Plasma Cutting System with compressor
- Delivery/contract flexibility: quantity may increase up to 25% during both initial and currency periods; delivery time scales with a formula and a minimum 30 days
- Billing requirement: invoice must be raised in the name of the consignee with the consignee’s GSTIN only
- Warranty servicing: defects serviced within 3 days; penalties of 0.5% per week of unit price for delays, up to 10% total contract value; potential fallback at supplier’s cost
- Service centers: functional centre required in the state of each consignee location; establishment within 30 days of award; payment contingent on evidence
- Support: dedicated/toll-free service number mandatory
- Documentation: certificates must be uploaded; non-submission risks rejection
- Currency of terms: supplier may be penalized and PBG may be forfeited for non-compliance
Terms, Conditions & Eligibility
- Option clause: quantity may be increased/decreased by up to 25% at contract placement and during currency, with the delivery period adjusted accordingly
- Invoice terms: GST-compliant invoicing to consignee name only
- Warranty penalties: 0.5% weekly delay penalty; cumulative 10% cap; potential replacement by alternate sources at seller’s cost
- Service obligation: functional service centre in the consignee state; 30-day establishment window; payment linked to service-centre evidence
- Support: dedicated toll-free service line required
- Documentation risk: failure to upload required certificates/documents may lead to rejection
- BOQ absence: no priced BOQ items; procurement revolves around specified equipment and aftersales commitments
Key Specifications
-
IGBT based heavy duty power source
-
Air plasma cutting system with integrated compressor
-
Delivery timeline linked to original delivery plus option period (minimum 30 days)
-
GST compliant invoicing to consignee
-
Warranty service window: defects resolved within 3 days
-
Penalty for delay: 0.5% of unit price per week, max 10% of contract value
-
Functional service centre required in consignee state; establish within 30 days
-
Dedicated toll-free service support number
Terms & Conditions
-
25% quantity variation allowed during contract term
-
GSTIN-based invoicing to consignee only
-
3-day service window for warranty defects; penalties apply
Important Clauses
Payment Terms
Invoices must be raised in consignee name with consignee GSTIN; payment contingent on service-centre evidence and compliance with delivery terms
Delivery Schedule
Delivery period calculated from the last date of original delivery order; extended period for option quantity; minimum 30 days additional time
Penalties/Liquidated Damages
0.5% weekly delay penalty on unit price; cumulative cap 10% of contract value; may authorize alternate-source service at vendor cost
Bidder Eligibility
-
Demonstrated experience in supplying IGBT-based power sources or equivalent plasma cutting systems
-
Evidence of functional service centre capability within the state of the consignee location
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GST registration and valid financial standing as per tender prerequisites
Tender Data
Bid Details
Quantity
5
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
Yes
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
40 %
Warranty Period
3 days
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
IGBT Based Heavy Duty Power Source Air Plasma Cutting System with compressor (Q3)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Chennai
Delivery Pincodes
600003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rishidevan Saravanan | 600003,Office of the Assistant Materials Manager Coach Maintenance Stores Depot, Train Care Centre, Southern Railway Basin Bridge, Chennai 600003 | Chennai | Tamil Nadu | 600003 | 5 | 45 | - |
Authority Records
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Documents 2
GeM-Bidding-9986667.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
14
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Required Documents
GST registration certificate of bidder
Permanent Account Number (PAN) card
Experience certificates for similar IGBT-based power source/plasma cutting systems
Financial statements (last 2-3 years) demonstrating stability
EMD/Security deposit documentation (as applicable)
Technical bid documents confirming compliance with IS/IEC standards (if specified)
OEM authorization / authorized dealer certificate
Service-centre establishment proof or plan (within 30 days of award)
Frequently Asked Questions
How to bid for IGBT plasma cutting system tender in Southern Railway 2026
Bid submission requires GSTIN-based invoicing to the consignee, evidence of service-centre in the consignee state, and certificates uploaded as per ATC/ corrigendum. Ensure 25% quantity variation readiness and confirm delivery timelines derived from the original order. Prepare OEM authorizations and experience certificates referencing previous railway-equivalent deployments.
What documents are required for plasma cutting system tender submission in India
Submit GST registration, PAN, financial statements, experience evidence in similar projects, EMD documentation, OEM authorization, and service-centre proof. Ensure technical bid demonstrates compliance with stated service commitments, and attach warranty/penalty terms acceptance. Incomplete bids risk rejection.
What are the delivery and warranty terms for the Southern Railway tender
Delivery is calculated from the last date of the original order with at least 30 days minimum for any extended quantity. Warranty service must be completed within 3 days; delays incur 0.5% unit price penalties per week, up to a 10% contract cap, with possible PBG forfeiture.
How to verify service-centre requirements for the consignee location
Provide proof of a functional service centre in the state of the consignee location, or establish one within 30 days of award. Payment release is contingent on documentary evidence of the service centre’s operation; include toll-free support details.
What is the 25% option quantity clause in this tender
The purchaser may increase or decrease the bid quantity by up to 25% at contract placement and during the contract term at contracted rates; delivery time adjustments follow a defined formula, with a minimum 30 days added time.
What standards or certifications are required for the equipment
The tender requires uploading relevant certificates; the equipment must be compliant with supplier-specified standards and IS/IEC norms where applicable. Include OEM authorization and any standard-specific test reports to support compliance.
What are the payment terms after delivery for this procurement
Payments are tied to conformity with delivery terms and service-centre evidence. Invoicing must be GST-compliant to the consignee; penalties may be deducted from the performance security for non-compliance or delayed service remediation.
How to prepare for bid submission without BOQ items
Since BOQ items are not listed, focus on robust equipment specifications, delivery commitments, warranty slas, service support availability, and complete certification pack. Include detailed supplier capability and post-sale support plans for railway procurement.