Panchayati Raj Department Bihar Sanitary Napkins Incinerator & Vending Machines Tender 2026
Bid Publish Date
28-Jul-2026, 6:45 pm
Bid End Date
07-Aug-2026, 7:00 pm
Location
Progress
Quantity
2
Category
Sanitary Napkins Incinerator Machine with Smoke Control Unit
Bid Type
Two Packet Bid
Categories
4
Tender Overview
The Bihar State Panchayati Raj Department (East Champaran) invites procurement of two product lines: a Sanitary Napkins Incinerator Machine with Smoke Control Unit and Sanitary Napkins Vending Machines (Q3). The scope centers on generic vending hardware capable of accepting multiple coins, with free vending accessibility and configurable load/loading features. Although the BOQ shows zero items, the tender emphasizes flexible quantity management, extended delivery windows, and contractor-provided installation depending on order progression. The procurement targets a robust, user-friendly sanitary waste management and menstrual hygiene solution for rural administration settings, with emphasis on reliability, modular loading, and power backup considerations.
Technical Specifications & Requirements
- Category: GENERAL for machine type, operating features, coin acceptance, selection options, free vending utility access, loading type
- Functional Features: Built-in charger, Mode of function, Operating power source, Battery backup time (hrs)
- Dimensions/Construction: Thickness of SS/MS sheet (mm), Thickness of FRP/Plastic sheet (mm)
- Material: Outer body material not specified but must meet functional durability requirements
- BoQ & Deliverables: No line items in BOQ; procurement relies on described product capabilities and adaptivity to demand fluctuations
- Delivery/Installation: Standard terms reference option to adjust quantity and delivery schedule per contract rate; delivery time scales with order extension formula, minimum 30 days if extended
- Compliance: No explicit standards listed; bidders should ensure physical security, reliability, and safety for sanitary waste handling
Terms, Conditions & Eligibility
- EMD: Not disclosed in tender data
- Delivery window: Option-based delivery with extended durations; minimum 30 days for added quantity
- Quantity variance: Up to 25% increase/decrease at contract and currency periods
- Payment terms: Not detailed in the tender data
- Submission requirements: Standard bidder registration and technical capability assertions; OEM authorization may be implied by device nature
- Warranty/Support: Not specified; bidders should infer post-installation support expectations from government procurement norms
Key Specifications
-
- Type of machine: Sanitary Napkins Incinerator Machine with Smoke Control Unit; Sanitary Napkins Vending Machines (Q3)
-
- Operating features: Supports multiple coins accepted, number of selection options (Q3 relevance), and accessibility for free vending utility service
-
- Loading: Defined loading type with a specified maximum storage capacity (Nos) not provided
-
- Material: Outer body material to be specified by bidder; expect metal/SS or FRP options
-
- Power & backup: Operating power source and Battery backup time (hrs) must be defined by bidder
-
- Dimensions: Thickness of SS/MS sheet (mm) and Thickness of FRP/Plastic sheet (mm)
-
- Built-in features: Built-in charger and other standard functional features
-
- Standards: Not explicitly listed; bidders should ensure safety and hygiene compliance for waste handling
Terms & Conditions
-
Option clause allows ±25% quantity variation during contract and currency periods
-
Delivery time calculated based on (Additional quantity ÷ Original quantity) × Original delivery period with minimum 30 days
-
No explicit EMD amount or payment terms disclosed; bidders must assume standard government tender practice
Important Clauses
Payment Terms
No explicit payment terms specified in the tender; bidders should align with government procurement norms and provide clear payment milestones in their bid.
Delivery Schedule
Delivery period can extend based on option clause; additional time is calculated with a minimum of 30 days, starting from the last date of original/extended period.
Penalties/Liquidated Damages
Not specified in the tender; bidders should anticipate standard LD provisions in the contract and seek clarity in bid submission.
Bidder Eligibility
-
Proven experience in supplying sanitary vending equipment or related waste management devices
-
Financial capacity to absorb bid security or performance obligations
-
Compliance with applicable BIS/ISO certifications for hygienic equipment (if required by bidder)
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Sanitary Napkins Incinerator Machine with Smoke Control Unit (Q3) , Sanitary Napkins Vending Machines (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Purbi Champaran
Delivery Pincodes
845401
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anil Kumar Yadav | 845401,bdo office banjaria | Purbi Champaran | Bihar | 845401 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9674751.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERAL | Type of machine | Automatic, Semi-automatic, Manual |
| GENERAL | Operating features | Coin operated, Paper money, Coin operated/paper money operated, Digital Money/Paytm/Cash less, Free vending |
| GENERAL | Multiple coins accepted | Yes, No |
| GENERAL | Number of selection options | 1, 2, 3, 4, 5 |
| GENERAL | Accessibility for free vending utility service | Pre-set Password, Biometrics, Token, NA |
| GENERAL | Type of loading | Spiral, Spiral less |
| GENERAL | Maximum Storage Capacity (Nos)(Nos) | 10-25, 25-50, 50-75, 75-100, 100-125, 125-150 |
| FUNCTIONAL FEATURES | Material of the outer body | Stainless Steel(SS), Mild Steel(MS), FRP/Plastic |
| FUNCTIONAL FEATURES | Built-in charger | Yes, No |
| FUNCTIONAL FEATURES | Mode of function | Stand alone, Server based |
| FUNCTIONAL FEATURES | Operating Power source | Electronic, Solar powered, Electronic and Solar powered, NA |
| FUNCTIONAL FEATURES | Battery Backup time (hrs) | 1-5, 6-10, 11-15, 16-20, 20-24, NA |
| DIMENSIONS | Thickness of SS/MS sheet (mm) | 0.8, 0.9, 1.0, 1.1, 1.2, NA |
| DIMENSIONS | Thickness of FRP/Plastic sheet (mm) | 1-2, 2-4, 5 and above, NA |
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Required Documents
GST registration
Permanent Account Number (PAN) card
Experience certificates for similar sanitary vending equipment or waste management systems
Financial statements showing financial stability
EMD/Security deposit documentation (if applicable by bidder’s assessment)
Technical bid documents demonstrating compliance with machine features
OEM authorizations or certifications (if required by bidder’s quoting party)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for sanitary napkins vending tender in East Champaran Bihar 2026
Bidders should register with the Panchayati Raj Department Bihar, submit GST and PAN, provide experience certificates for similar equipment, financial statements, and any OEM authorizations. The tender requires detailing multiple-coin acceptance, loading type, and built-in charging features, with option clauses for quantity variation up to 25%.
What documents are required for Bihar sanitary vending machine tender 2026
Required documents include GST certificate, PAN card, experience certificates for sanitary vending equipment, financial statements showing capacity, EMD documentation if applicable, technical bid detailing machine features (multiple coins, loading, backup), and OEM authorization if required by the bidder.
What are the technical specifications for sanitary napkin incinerator tender Bihar 2026
Specifications emphasize incinerator with smoke control for sanitary waste and a separate vending unit. Features include the ability to accept multiple coins, defined number of selection options, built-in charger, specified battery backup hours, and sheet thickness details for SS/MS and FRP/plastic body construction.
What is the delivery period in the Bihar sanitary vending tender 2026
Delivery can be extended under the option clause; additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend delivery within the contracted rate framework.
What are the EMD and payment terms for this Bihar tender
EMD amount is not disclosed in the tender data; bidders should prepare standard security deposit as per government norms. Payment terms are not specified; bidders should propose milestones in their bid consistent with delivery and acceptance, subject to contract approval.
Which standards or certifications must be met for sanitary vending equipment Bihar
The tender does not specify exact standards, but bidders should demonstrate hygiene and safety compliance. Where possible, include ISI/BIS-style or ISO certifications and OEM authorizations to strengthen eligibility for the Bihar procurement.
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Documents 3
GeM-Bidding-9674751.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS