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Uttar Pradesh Medical Health & Family Welfare Disposable Sanitary Napkin ISI Marked IS 5405 Tender 2025

Bid Publish Date

30-Oct-2025, 12:55 pm

Bid End Date

10-Nov-2025, 9:00 am

EMD

₹1,01,732

Value

₹1,01,73,115

Location

HARDOI , UTTAR PRADESH

Progress

Issue30-Oct-2025, 12:55 pm
AwardPending
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Quantity

33913038

Bid Type

Two Packet Bid

Key Highlights

  • • Brand/Certification: ISI Marked, IS 5405 compliant, BIS licence, ISO 9001
  • • Tender scope: Disposable sanitary napkins; Q2 category; data sheet alignment required
  • • Financials: EMD ₹101,732; estimated value ₹10,173,115; DD payment option to Chief Medical Officer-Hardoi
  • • Delivery flexibility: option to increase quantity by 25% during contract; extended delivery period rules
  • • Eligibility: positive net worth; 3-year turnover as per bid; GST compliance; OEM authorizations
  • • Penalties: Delivery timing terms tied to original/delivery orders; LDs may apply per standard terms
  • • Submission: Upload data sheet, certificates, audited financials; hardcopy to be delivered within 5 days
  • • Standards: ISO 9001, BIS licence, IS 5405; type tests and conformity certificates required

Categories 2

SANITARY NAPKIN SANITARY PAD

Tender Overview

The Uttar Pradesh Medical Health and Family Welfare Department invites bids for Disposable Sanitary Napkins ISI Marked to IS 5405 (Q2). Estimated value is ₹10,173,115 with an EMD of ₹101,732. Location details indicate involvement with Hardoi district processes and State Bank of India payment handling. The bid requires data sheet alignment with product specifications and a lead supplier capable of ISO 9001 certified manufacturing. A flexible quantity option is allowed up to 25% more than the bid quantity, with a staged delivery schedule. Bidders must hold positive net worth and comply with GST obligations. The opportunity targets suppliers with BIS licences, type test certificates, and OEM certifications where applicable.

Technical Specifications & Requirements

  • Product: Disposable Sanitary Napkins (ISI marked, IS 5405 compliant) for Q2 category
  • Certifications: ISO 9001, BIS licence, type test certificates, OEM authorizations where required
  • Financial: Minimum three-year average turnover (as per bid document); positive net worth; EMD of ₹101,732; DD option payable to Chief Medical Officer-Hardoi, SBI Hardoi
  • Documentation: Upload Data Sheet, GST details, audited financial statements, and relevant certificates; ensure alignment with product specifications
  • Delivery and terms: Option clause allows ±25% quantity variation; delivery period terms tied to original delivery date with extension rules; GST reimbursement as applicable
  • Compliance: Ensure data sheet matches offered product; non-compliance may lead to bid rejection

Terms, Conditions & Eligibility

  • EMD: ₹101,732 and/or equivalent DD; submit scanned DD proof and deliver hardcopy within 5 days of bid end
  • ISO 9001: bidder or OEM certification required
  • Net Worth: positive; audited statements required
  • Turnover: average of last 3 financial years to meet specified threshold in bid document
  • GST: bidder to manage GST; reimbursement as per actuals up to quoted rate
  • Data Sheet: mandatory upload; nonconformity may reject bid

Key Specifications

  • Product category: Disposable Sanitary Napkins

  • Standard: IS 5405 (ISI Marked) for Q2

  • Certifications: ISO 9001; BIS licence; type test certificates

  • Financial: EMD ₹101,732; estimated contract value ₹10,173,115

  • Delivery: Option to increase quantity up to 25%; delivery schedule linked to original delivery date

  • Documentation: Data Sheet uploaded; GST management as per applicable rates

Terms & Conditions

  • EMD is required and payment may be via DD to Hardoi authority

  • Delivery quantity can vary by ±25% during contract term

  • ISO 9001 and BIS licenses are mandatory for bidder or OEM

Important Clauses

Payment Terms

EMD of ₹101,732; payment via DD or online; DD to Chief Medical Officer-Hardoi; hardcopy delivered within 5 days

Delivery Schedule

Delivery period begins after original delivery order; option clause allows extension with proportional time calculation

Penalties/Liquidated Damages

LDs may apply if delivery/t quality terms are not met as per standard government procurement terms

Bidder Eligibility

  • Positive net worth as per last audited financial statement

  • ISO 9001 certification for bidder or OEM

  • Last 3 years average turnover meeting the bid document threshold

Documents 2

GeM-Bidding-8512512.pdf

Main Document

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Audited financial statements for last 3 years

4

Data Sheet of the offered sanitary napkins

5

ISO 9001 certificate (or OEM certificate for the product)

6

BIS licence and type test certificates (as applicable)

7

OEM authorisation letter (if not the OEM)

8

Proof of positive net worth from latest audited balance sheet

9

EMD submission receipt or DD payable to Chief Medical Officer-Hardoi, SBI Hardoi

Frequently Asked Questions

Key insights about UTTAR PRADESH tender market

How to bid on ISI marked sanitary napkin tender in UP 2025?

Bidders must submit the Data Sheet, GST registration, PAN, and audited statements along with ISO 9001 and BIS certificates. EMD of ₹101,732 is required, payable (DD) to Chief Medical Officer-Hardoi, SBI Hardoi. Ensure 3-year turnover criteria are met and the product aligns with IS 5405 ISI marking.

What documents are required for UP sanitary napkin procurement in Hardoi?

Submit GST certificate, PAN, audited financials for three years, Data Sheet, ISO 9001, BIS license, type test certificates, OEM authorization if applicable, and DD proof for EMD. Include positive net worth statement and turnover evidence as per bid document.

What are the delivery terms for the UP napkin tender 2025?

Delivery can be increased by up to 25% of bid quantity during contract, with the additional time calculated as (Increased quantity/Original quantity) × Original delivery period, minimum 30 days, and extension possible up to original delivery period.

What standards and certifications are mandatory for UP napkin supply?

Mandatory ISI marking per IS 5405, BIS licence, and ISO 9001 certification for bidder or OEM. Type test certificates must be uploaded; data sheet must match product specifications to avoid rejection.

What is the EMD amount and payment method for this tender in UP?

EMD is ₹101,732. Payment can be made via account payee Demand Draft in favour of Chief Medical Officer-Hardoi, payable at SBI Hardoi; scanned DD proof required with bid and hardcopy to be delivered within 5 days after bid end/opening.

What is the estimated contract value for UP sanitary napkins procurement?

The estimated value is ₹10,173,115. Ensure bid meets turnover criteria and submits complete financials; EMD aligns with this contract’s scale and delivery obligations across Hardoi district.