Bihar State Police Polycarbonate Lathi Tender 2026 – Home Department Bihar (Q3) – Delivery, Warranty & Service Terms
Progress
Tender Overview
The Bihar State Police (Home Department Bihar) invites bids for the procurement of polycarbonate lathis under the Q3 category. While the tender page shows no explicit quantity or estimated value, the terms enable a 0-25% quantity option and a 30-day minimum extension framework. The contract requires a robust post-sale service framework, including dedicated service centers within each consignee state and a toll-free support line. Distinguishing features include a strict warranty response window and escalation procedures, with penalties for delayed service and potential reliance on alternate sourcing if unresolved. This procurement targets reliable, quickly serviceable crowd-control equipment with a focus on rapid replacement and responsive support.
Technical Specifications & Requirements
- Product: Polycarbonate lathi (Q3 category) for Bihar State Police
- No explicit technical specs published in the tender data; bidders should rely on product-level standards typically associated with polycarbonate handheld security equipment
- Service requirements include: functional service centers in each consignee location, 30-day establishment window if not existing, dedicated/toll-free service number, and an escalation matrix
- Warranty commitments: defect rectification within 3 days; penalties of 0.5% of unit price per week of delay, capped at 10% of contract value
- Penalties support ongoing maintenance; potential alternative sourcing if penalties exceed limits
- Delivery period mechanics: option to increase quantity up to 25% and extended delivery time proportional to increased quantity, with a minimum of 30 days
- Payment terms and performance security handling are defined via buyer ATC terms
Terms, Conditions & Eligibility
- EMD/Security: exact amount not disclosed; terms require performance security offset in penalties
- Delivery: extension rules allow adjustments up to 25% quantity with calculated timelines
- Service: mandatory service center presence in state; post-award establishment within 30 days
- Warranty: 3-day defect rectification target; 0.5% weekly penalty; 10% contract cap for penalties
- Payment: terms aligned to delivery and service milestones; penalties recovered from PBG if applicable
- Documentation: upload required posts-state service capability; OEM/authorisation may be required
- Compliance: adherence to bid terms and escalation requirements; no BOQ items published
Key Specifications
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- Product: Polycarbonate lathi (Q3 category)
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- Quantity/Value: Not disclosed; quantity may vary up to 25% during order placement
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- Delivery: Extended delivery time from last delivery order date; minimum 30 days; proportional calculation when quantity increases
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- Warranty: On-site/ carry-in depending on warranty type; 3-day defect rectification target; penalties 0.5% per week; cap 10% of total contract value
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- Service: Functional Service Centre in each consignee state; 30 days to establish if not present; toll-free service number; escalation matrix
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- Payment: Terms to be clarified in ATC; penalties recoverable from PBG
Terms & Conditions
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Key Term 1: Option clause allows up to 25% quantity variation
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Key Term 2: Mandatory service centers and 3-day defect rectification
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Key Term 3: Penalties 0.5% weekly, up to 10% contract value; penalties recoverable from PBG
Important Clauses
Payment Terms
Terms to be defined in Buyer Added ATC; penalties may be recovered from Performance Security
Delivery Schedule
Delivery can be extended proportionally for increased quantities; minimum 30 days extension in certain cases
Penalties/Liquidated Damages
0.5% per week for delay; cumulative cap 10% of contract value; alternative sourcing possible beyond cap
Bidder Eligibility
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Proven experience in supplying polycarbonate security equipment or similar crowd-control devices
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Demonstrated ability to establish/service a state-wide service center network
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Financial capacity to withstand contract value and performance security requirements
Tender Data
Bid Details
Quantity
10000
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
8
OEM Avg. Turnover
32
Past Performance
10 %
Warranty Period
3 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Polycarbonate Lathi (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Patna
Delivery Pincodes
800014
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Mithilesh Kumar Singh | 800014,Central Cloth Store, BMP-5 Campus, Near Jaiprakash Narayan Airport, Patna-800014 | Patna | Bihar | 800014 | 10000 | 60 | - |
Authority Records
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Documents 3
GeM-Bidding-10007373.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card
Experience certificates demonstrating prior supply of polycarbonate security equipment
Financial statements or turnover evidences
EMD/Security deposit documentation
Technical bid documents demonstrating product conformity
OEM authorization or authorized dealer certificate
Service centre establishment proof or plan (within 30 days)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for Bihar polycarbonate lathi tender in 2026?
Bidders should meet eligibility criteria, submit GST and PAN, provide experience certificates for security equipment, MSI/ISO-like conformity if applicable, and an EMD. Prepare a technical bid showing product conformity and a financial bid with unit pricing. Ensure service centers exist or are established within 30 days of award, and comply with ATC delivery terms.
What documents are required for the Bihar lathi tender submission?
Submit GST certificate, PAN card, experience certificates for polycarbonate products, financial statements, EMD documentation, OEM authorization, and technical bid with product compliance. Include service-center establishment proof if not present, along with escalation matrix and toll-free support details as per ATC.
What are the delivery terms for quantity variation in this tender?
The purchaser may increase or decrease quantity up to 25% at contract placement or during currency. Delivery timelines extend proportionally to the new quantity, with a minimum extension of 30 days. Original delivery period applies if the extended period is shorter. Compliance with this option clause is mandatory.
What warranty penalties apply for delayed service in Bihar lathi procurement?
Defect rectification must occur within 3 days of notification. Delays incur a penalty of 0.5% of unit price per week, capped at 10% of total contract value. If unresolved, the buyer may source from alternative suppliers and recover costs from the PBG.
Are service centers required in each consignee state for this bid?
Yes. The bidder must have a functional service center in the state of each consignee location for carry-in warranty. If absent at bidding, establish within 30 days of contract award; payment is contingent on documentary evidence of service capability.
What is the expected scope of technical specifications for polycarbonate lathi?
No explicit technical specs are published in the tender data. Bidders should present standard polycarbonate baton specifications, with emphasis on durability, impact resistance, weight, and safety features, while aligning with typical security equipment standards and project norms.
What constitutes the option clause for extended delivery periods in this tender?
The option clause allows up to 25% quantity variation at order placement and during contract currency. Extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with potential extension up to the original delivery period.
What are the mandatory payment and performance security terms?
ATC terms govern payments; penalties are recoverable from the Performance Security (PBG) if applicable. Ensure submission of EMD and PBG as per buyer terms, with clear alignment between delivery milestones and payment releases to avoid disputes.