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Western Railway DG Set Tender 900 KVA Bhavnagar Gujarat 2025 - IS/ISO Compliance, OEM Authorization & Installation

Bid Publish Date

25-Nov-2025, 7:33 pm

Bid End Date

10-Jan-2026, 11:00 am

EMD

₹2,32,910

Location

BHAVNAGAR , GUJARAT

Latest Corrigendum Available

Progress

Issue25-Nov-2025, 7:33 pm
Corrigendum30-Dec-2025
AwardPending
Explore all 4 tabs to view complete tender details

Quantity

4

Bid Type

Single Packet Bid

Key Highlights

  • • Brand/OEM authorization required for distributors and service providers
  • • Up to 25% quantity variation allowed during contract execution
  • • EMD amount: ₹232,910; GST handling as per actuals or quoted rate
  • • Data Sheet alignment with offered DG set model is mandatory
  • • Installation and commissioning accessories must be included in bid price
  • • No BOQ items listed; focus on DG set up to 900 KVA and associated supply
  • • Liability intact of seller even with assignment/sub-contracts; consent required

Categories 4

DAM WIND MILL ENERGY PROJECT POWER EMG MACHINE

Tender Overview

Western Railway invites bids for a DG Set up to 900 KVA to support railway power back-up at Bhavnagar, Gujarat 364001. The scope includes supply of the generator, essential installation accessories, and compliance with data sheet verification. Estimated value is not disclosed; EMD ₹232,910 is required. Bidder must provide OEM authorization if using an Authorized Distributor, and ensure data sheet matches offered product. The contract may include an option clause enabling up to 25% quantity variations within contracted rates. The delivery window will align with the last delivery order date, with extensions possible as per option terms. This tender emphasizes installation readiness and post-supply support, with emphasis on manufacturer guarantees and compliance with supplier terms.

Technical Specifications & Requirements

  • Product category: Power Generator - DG Set (up to 900 KVA) for railway support
  • Key documentation: Data Sheet alignment with offered model, OEM authorization if applicable
  • Accessories: required installation and commissioning accessories included in bid price
  • Compliance: bidders must confirm applicable GST, with GST reimbursement per actuals or applicable rates; data sheet verification is mandatory to avoid rejection
  • Submission: bid must include manufacturer data and service capabilities; no BOQ items are listed in this tender
  • Delivery/extension: option clause allows up to 25% quantity variation and extension as per quotation terms; delivery timeline based on last delivery order date
  • Brand/standards: no explicit standard numbers provided in the data; bidders should ensure general reliability and post-install support

Terms, Conditions & Eligibility

  • EMD: ₹232,910 required
  • GST: bidder to determine applicable GST; reimbursement limited to quoted rate
  • Data Sheet: mandatory upload; must align with offered product specifications
  • Authorization: OEM/Original Service Provider authorization required for distributors
  • Installation: successful bidder to supply essential accessories for installation and commissioning
  • Compliance: bidder must be free of liquidation or bankruptcy; must provide undertaking
  • Sub-contracts/assignment: allowed only with buyer consent; liability remains with main seller

Key Specifications

  • DG Set capacity: up to 900 KVA

  • Accessories: installation and commissioning items to be included

  • Data Sheet: must match offered DG set specifications

  • Authorization: OEM or Authorized Service Provider documentation

  • GST: applicable GST to be considered; reimbursement as per actuals or quoted rate

  • Delivery: terms allow up to 25% quantity variation during contract

Terms & Conditions

  • EMD of ₹232,910 must accompany bid submission

  • Option clause permits 25% quantity variation and extension under contract

  • Data Sheet verification and OEM authorization are mandatory

  • GST handling is bidder's responsibility with reimbursement rules

  • Installation accessories must be included in the bid price

  • Contractor compliance with no insolvency or liquidation

Important Clauses

Payment Terms

GST handling governed by actuals or quoted rate; no upfront terms specified beyond standard bidding norms

Delivery Schedule

Delivery window tied to last date of original delivery order; option-driven extensions allowed with the same rates

Penalties/Liquidated Damages

Not explicitly stated; implied adherence to standard contract penalties for delays

Bidder Eligibility

  • Financial stability with no liquidation or bankruptcy

  • OEM authorization or valid distributor authorization

  • Experience in supplying/installation of DG sets up to 900 KVA

Documents 4

GeM-Bidding-8544944.pdf

Main Document

Other Documents

OTHER

Other Documents

OTHER

GEM General Terms and Conditions Document

GEM_GENERAL_TERMS_AND_CONDITIONS

Past Similar Tenders (Historical Results)

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Posted: 23 December 2025
Closed: 3 January 2026
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Posted: 2 December 2025
Closed: 12 December 2025
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Posted: 11 November 2025
Closed: 26 November 2025
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Posted: 15 February 2025
Closed: 15 March 2025
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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates detailing similar DG set supply/installation

4

Financial statements (as applicable to bid transparency)

5

EMD submission receipt or instrument

6

Technical bid documents including Data Sheet of offered DG set

7

OEM Authorization / Manufacturer Approval documents

8

Authorized Distributor authorization (if applicable)

Corrigendum Updates

2 Updates
#1

Update

30-Dec-2025
#2

Update

30-Dec-2025

Extended Deadline

10-Jan-2026, 11:00 am

Opening Date

10-Jan-2026, 11:30 am

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for the Western Railway 900 KVA DG set tender in Bhavnagar?

Bidders must submit the EMD of ₹232,910, provide OEM authorization, and upload the data sheet aligning with offered DG set specifications. Include installation accessories in the bid price, and ensure GST terms are clearly stated. Follow submission guidelines and verify eligibility criteria for enrolment in the tender.

What documents are required for the DG set tender in Gujarat?

Required documents include GST certificate, PAN card, experience certificates for similar DG set projects, financial statements, EMD receipt, technical bid with Data Sheet, and OEM/distributor authorization. Ensure data sheet matches the offered model to avoid rejection.

What is the EMD amount for the Bhavnagar DG set bid 2025?

The EMD is ₹232,910; submit via the specified instrument. This amount demonstrates bid seriousness and ensures eligibility for technical evaluation; ensure proper validation and submission as per bid terms.

What installation accessories are included in the DG set tender?

Bidder must include essential installation and commissioning accessories in the bid price. The successful supplier must provide all required accessories necessary for complete integration and startup at the Bhavnagar site, as part of the supply package.

What delivery terms apply to quantity variations in this tender?

The purchaser may increase/decrease quantity up to 25% of bid quantity at contract placement and during currency, at contracted rates. Delivery time extensions are calculated by the formula and must meet minimum 30 days; extensions link to original delivery period.

What GST and data sheet requirements exist for the bid?

Bidders must assess applicable GST; reimbursement is subject to actuals or quoted rate. A Data Sheet aligned with the offered DG set model is mandatory; mismatches can lead to bid rejection and require verification with the product specifications.

Are OEM authorizations mandatory for this DG set tender in Gujarat?

Yes. If submitting through an Authorized Distributor or service provider, furnish OEM/Original Manufacturer authorization with name, designation, address, email, and phone number to confirm product provenance and warranty support for the 900 KVA DG set.

What standards or specifications are required for the DG set tender?

While explicit standard numbers are not listed, bidders should ensure reliable DG set performance up to 900 KVA, installation readiness, and post-installation support with alignment to the Data Sheet. Confirm OEM certification and standard industry practice for installation compatibility.