South Eastern Coalfields Limited toner cartridges procurement Raigarh Chhattisgarh 2026
Bid Publish Date
13-Aug-2026, 7:38 pm
Bid End Date
01-Sep-2026, 7:00 pm
EMD
₹8,981
Value
₹24,43,532
Location
Progress
Tender Overview
Organization: South Eastern Coalfields Limited (Coal India Limited) seeks toner cartridges / printer consumables for supply-only, located in Raigarh, CHHATTISGARH 496001. Estimated value: ₹2,443,532.20 with EMD of ₹8,981. OEMs/brands: Schedule I via PrintMark, Schedule II via Brother, Schedule III with listed OEM partners. Scope: only supply of goods; no service component indicated. Quantity flexibility: Purchaser may increase/decrease up to ±25% of bid quantity during contract and currency, with delivery timelines anchored to the original delivery period and extended period rules.
Technical Specifications & Requirements
- Product category: Toner cartridges / ink cartridges / printer consumables
- Delivery location: Raigarh, Chhattisgarh
- Key terms: Delivery period begins after last delivery order; additional time calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days unless original period is shorter
- Manufacturer Authorization: OEM/authorized distributor required; PrintMark (Schedule I) and Brother (Schedule II) listed as OEMs; Schedule III to be clarified
- Scope of supply: Bid price to include all cost components; only supply of goods
- GST note: Bidders must determine applicable GST; GST reimbursement per actuals or applicable rates, limited to quoted GST percentage
- VendorCode readiness: Documents required include PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization mandatory
Terms & Eligibility
- EMD: ₹8,981 (payment terms to be aligned with tender)
- Eligibility criteria: Bidder must be OEM of tendered item or Authorised Selling Agent/Dealer/Distributor
- Documentation required: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorisation form/certificate
- ATC compliance: Seller accepts GeM GTC/STC terms; no deviation acceptable
- Quotation scope: Only supply of goods; no installation or after-sales service stated
- GST responsibility: Bidder responsible for applicable GST; reimbursement as per actuals or quoted rate
Key Specifications
-
Product/service: Toner cartridges / printer consumables
-
Estimated value: ₹2,443,532.20
-
EMD: ₹8,981
-
Delivery location: Raigarh, CHHATTISGARH 496001
-
Quantity flexibility: ±25% at contract/extended delivery periods
-
OEM requirements: PrintMark (Schedule I) and Brother (Schedule II) as OEMs
-
Scope: Supply-only of goods
Terms & Conditions
-
Quantity may be increased/decreased by up to 25% during contract and currency
-
Delivery period calculated with minimum 30 days extension when applicable
-
Only supply of goods; no installation or services mentioned
Important Clauses
Payment Terms
GST payable by bidder; reimbursement per actuals or quoted GST rate, whichever lower; terms align with GeM/ATC
Delivery Schedule
Delivery starts from last date of original delivery order; extended period rules apply with proportional time increase
Penalties/Liquidated Damages
Not explicitly stated; delivery extensions dependent on option clause; ensure adherence to original contract delivery timelines
Bidder Eligibility
-
OEM of the tendered item or Selling Agent/Dealer/Distributor authorized by OEM
-
Authorized for PrintMark or Brother supply as per Schedule I/II
-
GSTIN, PAN, and EFT mandate valid at bid submission
Tender Data
Bid Details
Quantity
865
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Group wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers , MEPL CARTRIDGE
Advisory Bank
AXIS BANK LTD
ePBG Percentage
5%
ePBG Duration (Months)
6
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
44
Delivery Locations
1
Delivery Cities
Raigarh
Delivery Pincodes
496665
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Debasish Nayak | 496665,REGIONAL STORE CHHAL, SECL RAIGARH AREA | Raigarh | Chhattisgarh | 496665 | - | 44 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 8
GeM-Bidding-9733368.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque
Duly certified EFT Mandate
OEM authorization certificate/form (PrintMark, Brother, other OEMs as applicable)
Bidder must provide Manufacturer Authorization where applicable
Any additional financial statements or vendor code related documents per terms
GST registration certificate (where applicable)
Frequently Asked Questions
Key insights about CHHATTISGARH tender market
How to bid for toner cartridge tender in Raigarh 2026
Bidders must confirm OEM status or authorized distributor rights for PrintMark/Brother, provide PAN, GSTIN, cancelled cheque, and EFT mandate. Ensure the Goods supply scope is strictly for goods, with delivery terms referencing the original and extended periods. Submit OEM authorization with vendor details and comply with GeM terms.
What documents are required for toner cartridge bid Raigarh
Submit PAN Card copy, GSTIN, cancelled cheque, EFT mandate, OEM authorization form, and manufacturer authorization when applicable. Ensure GST treatment aligns with tender terms and provide any financial statements if requested by vendor code creation.
What are the delivery terms for toner cartridges in Raigarh
Delivery starts from the last date of the original delivery order. If quantity increases, extended time is calculated as (increased quantity ÷ original quantity) × original delivery period, minimum 30 days. Purchaser may extend up to 25% during contract currency.
What is the EMD amount for Raigarh toner tender 2026
The EMD is ₹8,981. Ensure payment through the appropriate channel as per GeM guidelines and include EMD details with bid submission to avoid disqualification.
Which OEMs are named for this toner tender in Raigarh
OEMs include PrintMark for Schedule I and Brother for Schedule II. Schedule III partner details are to be confirmed; ensure OEM authorization is included with bid documentation.
How to ensure GST compliance for Raigarh toner cartridge bid
Bidder must determine applicable GST and note reimbursement rules per tender: actuals or quoted GST rate, whichever is lower, up to the quoted GST percentage. Include GSTIN on bid and ensure tax treatment aligns with GeM terms.
What is the scope of supply for this procurement in Raigarh
Scope is strictly supply of goods (toner cartridges / printer consumables). No installation or after-sales service is described. Bidders should quote inclusive of all cost components for delivery to Raigarh, CHHATTISGARH.
What are the qualification criteria for OEM/authorized dealer Raigarh
Bidders must be OEM or an authorized selling agent/distributor by the OEM. For Schedule I, II compliance, provide OEM authorization with company details, email, phone, and designation; ensure capability to supply required consumables in Raigarh.