GEM

Indian Air Force Upgradation of AutoCAD ARES Commander Software Tender 2025 UPGRADATION OF AUTO CAD ARES COMMANDER SOFTWARE

Bid Publish Date

24-Nov-2025, 5:34 pm

Bid End Date

05-Dec-2025, 9:00 am

Progress

Issue24-Nov-2025, 5:34 pm
AwardPending
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Quantity

1

Bid Type

Two Packet Bid

Key Highlights

  • • Critical requirement: 25% quantity/duration adjustment at contract issue and post-issue
  • • Excess settlement option allows additional charges up to a specified percentage on item-level values
  • • No BOQ items listed; scope based on software upgrade for AutoCAD ARES Commander
  • • OEM authorization likely required; adherence to government procurement norms
  • • Delivery and payment timelines are contract-driven due to absence of explicit dates
  • • IS/ISO standards or certifications not specified in tender data
  • • Warranty and penalties not detailed; bidders should seek clarity during bid submission
  • • Unique clause indicates flexible invoicing aligned with excess settlement provisions

Categories 3

SERVICES AUTO CAD SOFTWARE

Tender Overview

The Indian Air Force (Department Of Military Affairs) invites bids for the UPGRADATION OF AUTO CAD ARES COMMANDER SOFTWARE. The scope centers on upgrading AutoCAD ARES Commander software, with potential quantity/duration adjustments up to 25% at contract issue and post-issue. The tender uses a flexible model allowing excess settlement charges within a predefined percentage and requires mandatory supporting documentation. The opportunity targets qualified software vendors with capability in CAD software upgrades and licensing management, aimed at enhancing airborne command and control design capabilities.

Technical Specifications & Requirements

  • Product: AutoCAD ARES Commander software upgrade
  • Quantity: Not specified (BOQ shows 0 items)
  • Standards/Certifications: Not specified in tender data
  • Delivery/Implementation: To be defined by contract, with 25% quantity adjustment possible at issue and post-issue
  • Commercial terms: Excess settlement allowed up to a specified percentage; mandatory supporting documents to be submitted with invoices
  • Documentation: Standard vendor submission as per buyer terms; OEM authorization may be required
  • Scope nuance: Service-based upgrade with potential addons for invoicing under excess settlement

Terms, Conditions & Eligibility

  • Quantity/duration adjustment: up to 25% at contract issue; post-issue adjustments permitted up to 25%
  • EMD/Security: Not specified in data
  • Payment terms: Not specified in data
  • Delivery timeline: Not specified; contract-driven
  • Documentation: Mandatory invoice support documents; OEM authorizations possibly required
  • Penalties: Not specified in data; standard government procurement penalties may apply
  • Warranty/Support: Not specified in data; refer to contract terms

Key Specifications

  • Product/service names: AutoCAD ARES Commander software upgrade

  • Estimated value: Not specified

  • Experience: CAD software upgrade projects, preferably with government or defense-related clients

  • Quality/standards: Not specified; bidders should align with standard software licensing and upgrade practices

  • Delivery/installation: Not defined; to be clarified in contract

  • Warranty/AMC: Not specified; contingent on terms in final contract

Terms & Conditions

  • Quantity/duration may be adjusted up to 25% at contract issue and after issue

  • Excess settlement allows additional invoice charges within a predefined percentage

  • Invoicing must be supported by mandatory documents; OEM authorizations recommended

Important Clauses

Payment Terms

Excess settlement option permits additional charges up to a set percentage; invoices must include supporting documentation

Delivery Schedule

Contract-driven delivery/installation timeline; specific deadlines to be defined in final contract

Penalties/Liquidated Damages

Not specified; standard government procurement penalties may apply per final contract terms

Bidder Eligibility

  • Experience in upgrading CAD software licenses for defense or government entities

  • Proven capability to deliver AutoCAD ARES Commander software upgrades

  • Compliance with GST, PAN, and financial documentation as per terms

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Experience certificates for CAD software upgrades

4

Financial statements (latest annual report or equivalent)

5

EMD/Security deposit documentation (if required by purchaser)

6

Technical bid documents demonstrating software upgrade capability

7

OEM authorization or reseller/dealership authorizations (if applicable)

8

Any prior purchase orders or contract references for similar upgrades

Frequently Asked Questions

What documents are required for the AutoCAD upgrade tender in India 2025?

Bidders must submit GST registration, PAN card, experience certificates for CAD upgrades, financial statements, EMD documentation if applicable, technical bid documents, and OEM authorizations. Invoices must be supported by mandatory documents under the excess settlement clause; ensure licensing compliance.

How does the 25% quantity/duration adjustment work for this IAF tender?

The buyer can adjust contract quantity or duration up to 25% at the time of contract issuance, and again up to 25% after issue. Bidders must agree to revised quantities/durations and comply with revised terms, ensuring pricing reflects changes.

What is the excess settlement option in this procurement?

Excess settlement allows bidders to include additional charges up to a specified percentage of the item-level total value, including addons. Invoices must declare applicability and provide mandatory supporting documents; total invoice must stay within the agreed excess percentage.

Which organization is issuing the AutoCAD upgrade tender in India 2025?

The tender is issued by the Indian Air Force, Department Of Military Affairs, under the central government procurement framework. Suppliers should align with defense procurement norms and registration requirements.

What are the delivery expectations for the AutoCAD upgrade contract?

Delivery details are contract-driven since no explicit deadline is stated. Bidders should propose a realistic implementation and deployment timeline in the technical bid, ensuring compatibility with existing CAD ecosystems and upgrade licensing processes.

What are the key eligibility criteria for the AutoCAD upgrade bid in Rajasthan?

Eligibility includes proven CAD upgrade experience, GST and PAN compliance, financial stability, and ability to furnish OEM authorizations if applicable. While location is not specified, vendors should be capable of nationwide support and delivery as required by IAF.

What standards or certifications are required for this CAD upgrade tender?

The tender data does not specify explicit standards. Bidders should emphasize licensing compliance, software integrity, and OEM authorization where applicable, while conforming to general defense procurement policies and software licensing best practices.

How to prepare an invoice under the excess settlement clause for this procurement?

Attach detailed breakdowns of base prices plus any allowable addons, clearly marking the excess settlement percentage. Include supporting documents such as license certificates, upgrade scope, and installation milestones to validate charges.

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