Panchayati Raj Department Bihar High Mast Lighting Tower Tender Khagaria 2026 - LED Flood Lighting System Q3
Progress
Key Highlights
- • 25% quantity variation allowed at contract award and during contract execution
- • Pre-dispatch inspection mandatory; external inspection agencies may be used
- • Delivery/installation at buyer-provided address; site details to follow
- • No explicit technical specifications or BOQ items published; seek clarification
- • Payment terms, EMD amount, and warranty details not disclosed in current data
- • Isolated reference to LED flood lighting system for large-area high mast towers
Tender Overview
The Panchayati Raj Department Bihar invites bids for a High Mast Lighting Tower for large area with LED Flood Lighting System (Q3) in Khagaria, Bihar 851201. The tender contemplates the procurement of a lighting solution capable of illuminating expansive rural or municipal precincts, with potential quantity adjustments. A key differentiator is the option clause enabling up to 25% quantity variation at contracted rates, plus a defined delivery timeline linked to the original order. The buyer reserves the right to extend delivery based on the extended period formula. Pre-dispatch inspection is mandatory, with external inspection agencies that may be engaged at buyer expense. Delivery and installation are to occur at buyer-designated locations. This tender emphasizes compliance and quality assurance through explicit inspection and testing steps, but technical specs and BOQ items are not provided in the available data, requiring bidders to seek clarity on exact product configurations and installation scope.
Technical Specifications & Requirements
- Product category: High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
- Scope: likely includes erection, wiring, and testing as part of supply; no BOQ items listed
- Inspection: pre-dispatch inspection at seller premises; external agency charges borne by buyer; in-house testing by seller free of cost
- Delivery terms: delivery period linked to original order; option quantity adjustments up to 25%; time extension calculations: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Installation/commissioning: to be performed at the buyer-provided address; specific site details to be provided later
- Compliance: unspecified technical standards; bidders should seek confirmation for IS/IEC or local norms
Terms, Conditions & Eligibility
- Option clause: Purchaser may increase/decrease quantity by up to 25% during contract and currency; delivery schedule adjusted accordingly
- Inspection: pre-dispatch inspection by Buyer/Consignee or nominated external agency; charges borne by Buyer
- Payment and penalties: no explicit terms published; standard practice would apply post-inspection clearance
- Delivery location: at specified buyer-provided address; installation/commissioning as applicable
- Documentation: bidders must align with GTC and buyer terms, and prepare for potential inspection timelines
- Warranty/AMC: not specified in data; bidders should confirm after bid notice
- EMD, turnover, and experience: not disclosed in available data; bidders must verify eligibility criteria from official terms
Key Specifications
-
High Mast Lighting Tower with LED Flood Lighting System (Q3) as procurement category
-
Quantity and exact model not specified in BOQ; requires bidder to seek confirmation
-
Pre-dispatch inspection rights and external agency testing as per buyer terms
-
Delivery period linked to original delivery order with 25% quantity variation limit
-
Site installation at buyer-provided location; commissioning as applicable
Terms & Conditions
-
Option to increase/decrease quantity up to 25% during contract
-
Mandatory pre-dispatch inspection with costs borne by buyer for external labs
-
Delivery/installation at buyer-provided address; site details to be supplied
Important Clauses
Delivery Schedule
Delivery period begins after last date of original delivery order; time extension formula applies with minimum 30 days
Inspection
Pre-dispatch inspection at seller premises; external agency charges borne by buyer; in-house testing free
Penalties/Liquidated Damages
Not specified in provided data; bidders should confirm with terms
Bidder Eligibility
-
Experience in supplying high mast lighting towers or similar LED flood lighting systems
-
Financial capability demonstrated by prior turnover or balance sheet
-
Ability to comply with pre-dispatch inspection and potential external laboratory testing
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
3
Past Performance
20 %
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Khagaria
Delivery Pincodes
851204
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Gopal Kumar | 851204,bahura, bakhari, begusari | Khagaria | Bihar | 851204 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10051649.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar high mast lighting installations
Financial statements demonstrating financial capability
EMD/Security deposit documentation (amount not disclosed in tender data)
Technical bid documents and compliance declarations
OEM authorizations or warranties (if required by bidder status)
Frequently Asked Questions
Key insights about BIHAR tender market
What documents are required for the high mast lighting tender in Khagaria?
Bidders must submit GST registration, PAN, experience certificates for similar projects, financial statements, EMD documentation, technical bid, and any OEM authorizations. Ensure eligibility criteria align with department requirements and pre-dispatch inspection provisions.
How does the 25% option clause affect delivery for Bihar lighting tender?
The purchaser may increase or decrease quantity up to 25% at contract award and during the currency. Delivery time adjusts using the formula (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the inspection requirements for the LED lighting tower bid in Bihar?
Pre-dispatch inspection occurs at seller premises or designated site; external agencies may test at buyer cost. Internal testing is provided by the seller at no charge. Clearance from inspection is required before dispatch to consignee.
What installation details are provided for the Khagaria lighting project?
Delivery and installation are at the buyer-provided address with site details to be furnished later. Commissioning, if in scope, will follow installation guidelines and verification by the buyer or their representative.
What are the payment terms for the Bihar lighting equipment procurement?
Current data does not disclose payment terms. Bidders should await the official bid notice for terms such as milestone-based payments, advance percentages, and final settlement upon completion and inspection clearance.
What standards or certifications are required for the LED high mast tower?
No explicit standards are listed in the data. Bidders should confirm whether ISI, ISO, or local BIS/IEC standards apply and ensure the LED flood lighting system meets any mandated specifications before submission.
How can bidders participate in the Panchayati Raj Bihar lighting tender 2026?
Prepare the required documents, ensure eligibility for similar lighting installations, secure OEM authorizations if needed, and await the formal tender notice detailing EMD, exact scope, and inspection schedules. Submit as per buyer’s terms when the bid opens.
What is the submission timeline for the Khagaria lighting tender?
Specific start and end dates are not provided here. Bidders should monitor the official tender portal for the opening date, submission deadlines, and any addenda affecting technical/commercial bids and inspection arrangements.