Indian Army Procurement: Goods Supply Tender Mathura Uttar Pradesh 2025 with Sample Clause and 25% Quantity Flexibility

Tender Overview

The opportunity is with the Indian Army (Department Of Military Affairs) for the supply of goods in Mathura, Uttar Pradesh (281001). The tender spans a multi-item scope (6 items listed in BOQ) with the explicit inclusion that bid prices cover all cost components. A key differentiator is the option clause allowing up to 25% quantity variation at contracted rates, plus a delivery-time framework tied to the original delivery period and extended periods. Bidders must anticipate potential scope expansion during contract execution and align delivery calendars accordingly. The procurement emphasizes GeM-based invoicing, GST compliance, and vendor-code setup requirements, including mandatory documentation and EFT integration. A unique sampling clause mandates that a sample of bid items be provided before technical bid opening; failure to provide samples may lead to technical disqualification. This procurement requires readiness for a pure goods supply contract, with transparent pricing and adherence to supplier onboarding norms. The Mathura location and Army’s procurement posture likely demand robust compliance, on-time delivery, and seamless GST invoicing through the GeM platform.

Technical Specifications & Requirements

• Product/Category: Goods supply (6 BOQ items; exact items not disclosed)
• Delivery framework: Original delivery period with up to 25% quantity variation during contract; additional time calculated as (increase/original) × original days, minimum 30 days
• Invoices & GST: Upload GST invoice scan on GeM; attach GST portal payment screenshot; GST registration required
• Vendor onboarding: Creation of Vendor Code; submit PAN, GSTIN, Cancelled Cheque, and EFT Mandate certified by bank
• Sample clause: Mandatory bid-item samples prior to technical bid opening to avoid disqualification
• Scope: Bid price to include all cost components; strictly “Supply of Goods” only
• Tax/compliance: GST compliance and EFT-based payments are implied through terms

Terms, Conditions & Eligibility

• EMD: Not disclosed in the provided data; bidders should infer from GeM/Government norms and request clarity during bidding
• Delivery: Contingent on 25% quantity option; delivery periods extend from original delivery date; minimum extension 30 days
• Payment terms: GST invoicing via GeM; GST portal payment screenshot required; EFT mandate compliance
• Documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation documents
• Sample requirement: Sample delivery prior to technical bid opening; non-submission leads to potential disqualification
• Contract scope: “Scope of Supply” indicates only supply of goods, no services
• Compliance: Adherence to GeM portal invoicing and supplier onboarding rules