Automotive Research Association Of India DEP Meshworks Perpetual License Tender Pune Maharashtra 2026
Bid Publish Date
14-Aug-2026, 10:06 pm
Bid End Date
18-Aug-2026, 3:00 pm
Location
Progress
Tender Overview
The Automotive Research Association Of India (ARAI), under the Department Of Heavy Industry, Pune (MAHARASHTRA 410301), issues a service tender for a Perpetual License of DEP Meshworks. The opportunity specifies contract quantity/duration may move within a 25% band at contract issuance and within 25% thereafter, with additional scope-updates up to 25% for lump-sum services upon seller consent. The procurement emphasizes uninterrupted service support and a clear escalation path from the vendor or OEM, including a dedicated toll-free support line. With no BOQ items listed, the scope centers on software licensing, ongoing support, and compliance documentation rather than hardware components. Unique factors include mandatory certificates and post-award service commitments to ensure continuity. This tender targets software license provisioning with long-term maintenance and a robust support framework in Pune, highlighting strict governance around contract adjustments and compliance. Key differentiators are the explicit flexibility clause tied to contract execution and the requirement for ongoing service accessibility throughout the license term.
Technical Specifications & Requirements
- Product: Perpetual License of DEP Meshworks (service-based software)
- Scope: Software licensing with ongoing maintenance and support (no BOQ items listed)
- Flexibility: OPTION CLAUSE 25% — quantity or duration adjustment up to 25% at contract issue; post-issuance adjustments capped at 25%
- Service Support: Dedicated toll-free number for service support; escalation matrix required
- Certifications/Compliance: Upload certificates as per Bid Document, ATC, and Corrigendum (if any)
- Additional constraints: Vendor must ensure products are not obsolete at bid submission and provide two-year residual market life assurances
- Location context: Pune, Maharashtra; Department: Heavy Industry; Organization: ARAI
Terms, Conditions & Eligibility
- EMD/Deposit: Not explicitly specified in the data; bidders must review bid document for exact value
- Eligibility: Bidder must not be under liquidation or similar proceedings; must upload a financial standing undertaking
- Assignment/Sub-contracting: Requires prior written consent; joint and several liability retained by seller
- Service & Support: Dedicated toll-free numbers and escalation matrix mandatory
- Documentation: Upload all required certificates and documents sought in Bid Document, ATC, and Corrigendum
- Warranty/Penalties: Not detailed in provided data; expect standard service-level expectations per contract language
- Payment Terms: Not specified in data; check the Bid Document for milestones and terms
- Compliance: Bidders must avoid obsolescence and ensure two-year residual life of offered software
Key Specifications
-
DEP Meshworks perpetual software license (license type not configurable in data)
-
Contract quantity/duration adjustment up to 25% at contract issuance and within 25% post-issue
-
Lump-sum scope increase up to 25% with seller consent
-
Dedicated toll-free service support number and escalation matrix required
-
No BOQ items listed; focus on software licensing and after-sales support
-
Vendor must ensure products are not end-of-life and have at least 2 years residual life as per OEM
-
Certificates to be uploaded per Bid Document, ATC, Corrigendum
Terms & Conditions
-
EMD/financial health proof required; non-liquidation certification
-
Contract adjustments allowed up to 25% under specified conditions
-
Dedicated support channels and escalation path must be provided
Important Clauses
Payment Terms
Not specified in data; refer to Bid Document for milestones and payment schedule
Delivery Schedule
Not specified in data; licensing and support activation timeline to be defined in contract
Penalties/Liquidated Damages
Not specified in data; standard L.D. terms expected per service contract with ARIA
Bidder Eligibility
-
Not under liquidation or receivership; provide financial standing undertaking
-
Must have DEP Meshworks licensing capability or OEM authorization
-
Provide dedicated toll-free service support capability and escalation matrix
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | TECHVIBES SYSTEMS PRIVATE LIMITED Under PMA | Item Categories : Custom Bid for Services - Perpetual License of DEP Meshworks |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Similar Category
Software Support Services 2.0
Bid Type
Single Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Perpetual License of DEP Meshworks
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Pune
Delivery Pincodes
411038
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ravindra Subhash Kulkarni | 411038,S.No 108 Vetal Hill Opp Paud Road Kothrud | Pune | Maharashtra | 411038 | Project / Lumpsum Based | - | - |
Authority Records
BID & GeM Expert Consultancy
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Documents 8
GeM-Bidding-9743259.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
Required Documents
GST registration certificate
PAN card
Experience certificates for similar DEP Meshworks license deployments
Financial statements or undertaking of financial standing
EMD/Security deposit documentation (as specified in bid)
Technical bid documents confirming DEP Meshworks licensing capability
OEM authorization or reseller certificate for DEP Meshworks
Certificates uploaded as per Bid Document, ATC and Corrigendum
Escalation matrix and dedicated toll-free service support details
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for DEP Meshworks perpetual license in Pune Maharashtra 2026
Bidders must submit GST, PAN, experience certificates, financial statements, and OEM authorizations. Ensure DEP Meshworks licensing capability, dedicated toll-free support details, and escalation matrix. The bid requires compliance with the 25% quantity/duration flexibility and non-obsolescence assurances from the OEM.
What documents are required for DEP Meshworks tender in Pune
Prepare GST certificate, PAN card, experience certificates for similar licenses, financial statements, EMD documentation, and technical bid documents. Include OEM authorization for DEP Meshworks and certificates per Bid Document, ATC, and Corrigendum to avoid rejection.
What are the eligibility criteria for ARIA DEP Meshworks bid 2026
Eligibility includes non-liquidation status with a financial undertaking, DEP Meshworks licensing capability or OEM authorization, and ability to provide dedicated service support with an escalation matrix; no assignment or sub-contracting without prior consent.
When is the delivery/completion for DEP Meshworks license tender Pune
Delivery timelines are not specified in the data; contract would define licensing activation and support commencement upon award, with adjustments allowed up to 25% as per the option clause.
What are the payment terms for ARIA DEP Meshworks supply
Payment terms are not specified in the provided data; bidders should refer to the Bid Document for milestone-based payment, potential advances, and settlement timelines after licensing activation.
How to ensure DEP Meshworks license is not end-of-life in bid
Offer must guarantee a minimum residual market life of 2 years as per OEM guidance; include certification from the OEM confirming product support and lifecycle commitments to avoid obsolescence.
What support requirements must vendors meet for this Pune bid
Vendors must provide a dedicated toll-free support line, an escalation matrix with contact numbers, and a post-implementation service framework to ensure ongoing maintenance and timely issue resolution.
What certificates are mandatory for DEP Meshworks bid submission
Mandatory certificates include GST, PAN, OEM authorization, experience in similar DEP Meshworks licensing, and any certificates specified in Bid Document, ATC, Corrigendum; lack of any certificate may lead to bid rejection.