Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Convocation; Conv
Directorate Of Culture
LUCKNOW, UTTAR PRADESH
Posted:
16 August 2025
Closed:
26 August 2025
GEM
GEM
Gujarat Science and Technology Department Event Management Tender 2025 National Convocation & Exhibition - National Scope
Bid Publish Date
18-Oct-2025, 3:51 pm
Bid End Date
08-Nov-2025, 4:00 pm
Value
₹10,00,000
Location
Progress
Issue18-Oct-2025, 3:51 pm
Technical11-Jun-2025, 1:29 pm
Financial
Award22-Nov-2025, 4:50 am
Quantity
1
Bid Type
Two Packet Bid
Tender Overview
The opportunity is issued by the Gujarat Science and Technology Department for national-level event management services covering convocations, seminars, workshops, exhibitions, and related full-day activities. Estimated value is ₹1,000,000 with procurement positioned for national scope, including work at buyer premises. The BOQ shows no line items, indicating a potentially consolidated service contract or scope defined in the scope of work document. A key differentiator is the contract quantity/duration flexibility of up to 25% before and after contract issuance, requiring bidders to accept revised scope.
Technical Specifications & Requirements
- Service category: Event or Seminar or Workshop or Exhibition or Expo Management Service (National) and related convocation activities
- Delivery context: Full-day events at specified buyer premises per scope document
- Estimated value: ₹1,000,000; no BOQ items listed
- Documentation: ATC document uploaded; bidders should review the ATC for any additional compliance
- Standards/Quality: Not specified in data; bidders should rely on standard event management practices and any scope doc
- Special notes: No explicit product specs; focus on management, logistics, vendor coordination, and on-site execution
Terms, Conditions & Eligibility
- Quantity/Duration: Up to 25% increase or decrease allowed pre/post contract issuance
- Contract changes: Bidders must accept revised quantity/duration if issued
- EMD: Not disclosed in data; bidders should verify in party terms
- BOQ: No items listed; scope likely defined in scope of work document
- Documentation: Review ATC; ensure compliance with buyer terms and event management standards
Key Specifications
-
- Event/Seminar/Workshop/Exhibition Management Service for national scope
-
- Estimated value: ₹1,000,000
-
- Delivery location: buyer premises (as per scope of work)
-
- Variation clause: contract quantity/duration may adjust up to 25%
-
- ATC document uploaded (review for compliance and additional requirements)
Terms & Conditions
-
Key Term 1: 25% up/down variation allowed before/after contract issue
-
Key Term 2: ATC document governs additional terms and conditions
-
Key Term 3: No BOQ items; scope defined in scope of work document
Important Clauses
Payment Terms
Payment terms to be defined in scope/ATC; bidders should confirm invoicing cadence with the buyer and ensure compliance with any milestone or full-payment provisions.
Delivery Schedule
Full-day event delivery at buyer premises; schedule to be detailed in scope of work and ATC; ensure adherence to event timelines and on-site setup/teardown windows.
Penalties/Liquidated Damages
Penalties, if any, would be specified in ATC; bidders should anticipate adherence penalties for delays or non-compliance per contract terms.
Bidder Eligibility
-
Experience in national-level event management for convocations or exhibitions
-
Financial stability evidenced by recent financial statements
-
Compliance with GST and PAN requirements; ability to submit EMD as per ATC
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Convocation; As per Scope of work document; Buyer premise; Full day
Authority Records
SCIENCE AND TECHNOLOGY DEPARTMENT
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Bid Preparation
GeM Registration
Document Filing
Free consultation · 24h response
Documents 4
GeM-Bidding-8489076.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Past Similar Tenders
(Historical Results)
5 found
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Convocation; Comp
Directorate Of Culture
LUCKNOW, UTTAR PRADESH
Posted:
4 May 2026
Closed:
19 May 2026
GEM
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Convocation; Comp
Indian Institute Of Management (iim)
MUMBAI, MAHARASHTRA
Posted:
20 August 2025
Closed:
1 September 2025
GEM
Event or Seminar or Workshop or Exhibition or Expo Management Service - National; CONVOCATION; Comp
N/a
BALLIA, UTTAR PRADESH
Posted:
14 September 2025
Closed:
24 September 2025
GEM
Indian Institute Of Management Convocation Event Management Tender Gaya Bihar 2026 – ₹15 Lakh Estimated Value & ₹30,000 EMD
Indian Institute Of Management (iim)
GAYA, BIHAR
Posted:
26 February 2026
Closed:
10 March 2026
GEM
Tender Results
Loading results...
Required Documents
1
GST registration certificate
2
Permanent Account Number (PAN) card
3
Experience certificates for similar national event management projects
4
Financial statements or solvency proof
5
EMD document or security deposit (as applicable in ATC)
6
Technical bid documents and compliance statements
7
OEM authorizations or agency agreements (if required by scope)
8
Any scope-of-work specific certificates listed in ATC document
Corrigendum Updates
2 Updates
#1
28-Oct-2025 Update
#2
28-Oct-2025 Update
Extended Deadline
08-Nov-2025, 4:00 pm
Opening Date
08-Nov-2025, 4:30 pm
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | ASTHA EVENTS Under PMA | 06-11-2025 13:29:48 | |
| 2 | FOCALPOINT MANAGEMENT SERVICES Under PMA | 07-11-2025 16:11:44 | |
| 3 | INFOTECH INDIA Under PMA | 01-11-2025 17:14:01 | |
| 4 | K & D INFRA SERVICES Under PMA | 03-11-2025 11:27:40 | |
| 5 | K G BASTAWALA Under PMA | 08-11-2025 14:19:05 | |
| 6 | N EVENTS AND PROMOTION Under PMA | 07-11-2025 12:22:44 | |
| 7 | PAL EVENTS Under PMA | 03-11-2025 14:30:54 | |
| 8 | PARFAIT MANAGEMENT & SERVICES Under PMA | 01-11-2025 17:55:10 | |
| 9 | PIOUS EVENTS Under PMA | 08-11-2025 00:48:34 | |
| 10 | SOFT LINE STUDIO SERVICES Under PMA | 31-10-2025 12:21:21 | |
| 11 | SUNRISE EVENTADS & COMMUNICATION Under PMA | 03-11-2025 12:20:56 | |
| 12 | U K EVENT MANAGEMENT Under PMA | 02-11-2025 20:24:44 | |
| 13 | VISHVA ENTERPRISE Under PMA | 30-10-2025 20:46:28 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | ASTHA EVENTS Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Convocation; As p | |
| L2 | N EVENTS AND PROMOTION( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Convocation; As p | |
| L3 | PAL EVENTS( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Convocation; As p | |
| L4 | PARFAIT MANAGEMENT & SERVICES( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Convocation; As p | |
| L5 | K G BASTAWALA Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Convocation; As p | |
| L6 | PIOUS EVENTS( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Convocation; As p | |
| L7 | FOCALPOINT MANAGEMENT SERVICES( MSE Social Category:General ) Under PMA | Item Categories : Event or Seminar or Workshop or Exhibition or Expo Management Service - National; Convocation; As p |
Contract / Result Documents 1
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Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Gujarat event management tender 2025 nationwide?
Bidders should review the ATC document uploaded with the tender for exact submission requirements, ensure GST and PAN readiness, and prepare a technical bid demonstrating national event management experience, along with financials showing solvency. The bid may include a 25% variation clause before/after contract award.
What documents are required for the Gujarat convocation event bid 2025?
Required documents include GST registration, PAN, experience certificates for similar national events, financial statements, EMD (as per ATC), technical bid documents, and OEM authorizations if cited. Ensure scope-of-work compliance and any schedule attached to ATC is met.
What are the technical specifications for the Gujarat event management tender?
No explicit itemized specs; the scope is national level event management, including convocation and exhibitions. Uplift focuses on logistics, coordination, on-site execution, with compliance to ATC. Submit past performance evidence and a detailed management plan.
When is the delivery window for the national event contracts in Gujarat?
Delivery is tied to full-day events at buyer premises as per scope of work. Exact dates are defined in the scope document and ATC; bidders should align mobilization, setup, and teardown with the event calendar.
What are the payment terms for the Gujarat event contract bidding 2025?
Payment terms will be defined in the ATC; bidders should expect milestone-based or full payment on completion per contract. Verify the timing of invoices and any advance payment conditions during bid submission.
How to verify EMD and eligibility criteria for this tender in Gujarat?
Check ATC for EMD amount and submission method. Ensure eligibility criteria include prior experience with national events, financial solvency, GST/PAN validity, and compliance with the scope of work; attach CVs and past project details as proof.
What documents are needed for OEM authorizations in Gujarat event bids?
If the scope requires OEM authorization, submit manufacturer-issued authorizations or agency agreements for any essential equipment or services. Include relevant certificates and traceability to demonstrate compliance with scope and quality standards.
Who can provide the ATC document for this Gujarat tender?
The ATC document is uploaded with the tender in the buyer’s portal. Access and review the ATC before submission to capture any additional terms, variations, or mandatory certificates required for eligibility and technical compliance.
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Documents 4
GeM-Bidding-8489076.pdf
Main Document
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS