GEM

Airports Authority Of India Catering Service Tender Vadodara Gujarat 2025 - Veg Lunch High Tea Regular Thali ISO Standards

Bid Publish Date

05-Dec-2025, 7:24 pm

Bid End Date

17-Dec-2025, 4:00 pm

Value

₹3,52,147

Location

VADODARA , GUJARAT

Progress

Issue05-Dec-2025, 7:24 pm
AwardPending
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Quantity

140

Bid Type

Single Packet Bid

Categories 2

FOODS AND DRINKS CATERING SERVICE

Tender Overview

Organization: Airports Authority Of India, Vadodara, Gujarat. Procurement: Event-based catering services including Lunch Veg Regular Thali, Snacks/High Tea Veg Regular High Tea, and Snacks/High Tea Veg Regular Packet. Estimated Value: ₹352,146.66. Location access: Vadodara (390001). Scope focuses on on-site catering for events with vegetarian menus. Key differentiator includes flexible quantity/duration adjustments up to 25% and excess settlement option for additional charges with documented support. No BOQ items listed; position relies on service-based delivery and compliance with bid terms.

Technical Specifications & Requirements

  • Service category: Vegetarian catering for lunch and snacks/high tea, event-based.
  • Menu scope: Veg lunch thali, veg high tea snacks, veg packet options as separate service lines.
  • Delivery/setup: On-site catering for events in Vadodara; no installation criteria; timing unspecified.
  • EMD/guarantees: EMD amount not specified in data; bidders to review ATC/ corrigendum for certificates.
  • Documentation: Upload required certificates as per bid document; past project experience proof acceptable via contract/invoice, client execution certificate, or equivalent.
  • Flexibility & clauses: Quantity/duration adjustment up to 25% at issue of contract; excess settlement permitted with additional charges documented in invoices.
  • Quality expectations: Not specified; bidders to comply with generic certification/qualification requirements.
  • Past experience: Proof via contract copies, client execution certificates, or third-party notes; ensure relevant catering experience evidence is provided.

Terms, Conditions & Eligibility

  • Option Clause: Contract quantity/duration can be increased up to 25% at contract issue; post-issue limit remains 25%.
  • Excess settlement: Additional charges allowed up to a stated percentage; declare applicability during invoice creation with supporting documents.
  • Certificates/Documents: Failure to upload required certificates may lead to rejection; ensure all requested items are attached per ATC.
  • Past Experience: Acceptable proofs include contract copies with invoices, client execution certificates, or third-party notes.
  • EMD: Amount not disclosed in data; bidders must verify through terms and corrigenda; ensure readiness of EMD documents if required.
  • Submission readiness: GST, PAN, experience certificates, financial statements, and technical/compliance documents are typically required; prepare accordingly for submission process.

Key Specifications

  • Catering service type: vegetarian lunch with regular thali

  • Snacks/high tea options: vegetarian regular high tea and veg packet variants

  • Estimated contract value: ₹352,146.66

  • Location/venue: Vadodara, Gujarat (390001)

  • Delivery mode: on-site event-based catering

  • Documentation: certificates/upload as per bid document; past-experience proof accepted as contract/invoice or client certificate

Terms & Conditions

  • Quantity/duration may be adjusted up to 25% at contract issue

  • Excess settlement allows additional charges with documentary support

  • Upload all requested certificates; missing documents may lead to rejection

  • Provide past project experience proofs via contract copies or client certificates

  • Prepare standard bid documents: GST, PAN, financials, EMD (if required)

Important Clauses

Payment Terms

Not specified in data; bidders should verify in ATC and corrigendum; typical terms may include milestone/after-delivery payment

Delivery Schedule

Event-based catering; exact dates/times not provided; bidders should confirm event calendars and setup times during bid process

Penalties/Liquidated Damages

Not specified; consult ATC for any LD or performance penalty provisions tied to service delivery

Bidder Eligibility

  • Demonstrated catering service experience for events in Gujarat or nearby regions

  • Provision of vegetarian menu capabilities (lunch thali and high tea options) for multi-event schedules

  • Ability to meet on-site delivery, setup, and service staff requirements

Past Similar Tenders (Historical Results)

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Required Documents

1

GST registration certificate

2

Permanent Account Number (PAN) card

3

Past experience contracts or execution certificates

4

Invoices supporting past projects (with self-certification)

5

Technical bid documents and compliance certificates

6

OEM authorizations (if applicable)

7

Bid security/EMD documentation (if required by ATC)

Frequently Asked Questions

Key insights about GUJARAT tender market

How to bid for Vadodara catering tender 2025 with AAI?

Bidders should prepare GST and PAN, past catering experience proofs, and financials; submit certificates as per ATC, and ensure compliance with event-based veg lunch/high tea requirements. Confirm delivery setup times and payment terms in the bid response for Airports Authority Of India in Gujarat.

What documents are required for AAI catering tender in Gujarat?

Submit GST certificate, PAN card, past project experience proofs (contracts or client certificates), invoices, financial statements, and technical compliance certificates. Include OEM authorizations if applicable and any bid security-related documents as specified in ATC/corrigendum for Airports Authority Of India.

What are the technical catering specifications for veg lunch thali?

Specifications call for vegetarian lunch with regular thali and veg snacks/high tea options. While exact menu is not detailed, bidders must demonstrate capability to supply on-site vegetarian meals for events in Vadodara, aligning with typical government catering standards and safety requirements.

When is the delivery schedule for the Vadodara catering project?

The tender is event-based with on-site catering requirements; specific event dates are not disclosed here. Bidders should align their capabilities to provide timely setup and service for each event date indicated in the bid documents and corrigenda.

What is the EMD amount for the AAI catering bid?

The EMD amount is not stated in the provided data. Bidders must verify through the official ATC and corrigendum; ensure readiness of bid security as required when the complete tender terms are issued by Airports Authority Of India.

What are the 25% quantity/duration adjustment rules for this tender?

The buyer may increase or decrease contract quantity or duration up to 25% at contract issue; post-issue adjustments retain a 25% ceiling. Bidders must accept revised quantities or durations and adjust resources accordingly for Airports Authority Of India catering services.

What certificates are mandatory to upload for the catering bid in Gujarat?

Upload all required certificates listed in the bid document, including GST, PAN, experience certificates, and any technical/compliance certificates. Ensure past-experience proofs match the claimed contracts or client attestations to avoid rejection by AAI.

What is excess settlement in this catering contract?

Excess settlement permits additional charges up to a defined percentage of the item-level total, including addons. Bidders must declare applicability during invoice creation and attach mandatory supporting documents; total invoice cannot exceed the stated excess percentage per order.