GEM

IOCL Bongaigaon Refinery procurement tender 2025: 500KW 984RPM 6.6KV complete coupling equipment

Bid Publish Date

27-Nov-2025, 3:14 pm

Bid End Date

18-Dec-2025, 11:00 am

Location

BONGAIGAON , ASSAM

Progress

Issue27-Nov-2025, 3:14 pm
AwardPending
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Quantity

2

Category

SQIM, FOOT, TETV, 500KW, 984RPM, 6.6KV

Bid Type

Two Packet Bid

Key Highlights

  • • IOCL procurement at Bongaigaon Refinery (Assam) for complete coupling hardware under SQIM/FOOT/TETV/500KW/984RPM/6.6KV
  • • Third Party Inspection (TPI) by IOCL-approved agencies; TPI charges included in bid prices
  • • Quantity flexibility: +25% during contract; delivery timeline adjusts with minimum 30 days
  • • Mandatory bid documents: PAN, GSTIN, Cancelled Cheque, EFT Mandate (bank-certified)
  • • All testing charges (destructive testing, IBR/IGC/NACE/Radiography) included in quoted price
  • • Imported content, if any, to be inspected in country of origin with related charges covered

Tender Overview

The opportunity is with Indian Oil Corporation Limited (IOCL) – Bongaigaon Refinery for the supply of a complete coupling package described under the project category including SQIM, FOOT, TETV, 500KW, 984RPM, 6.6KV, COMPLETE COUPLING. The scope is limited to the supply of goods with third party inspection (TPI) required and charges embedded in the bid price. The engagement specifies an option-based quantity adjustment up to 25% of bid/contract quantity and an adaptable delivery timeline tied to the original delivery period, subject to a minimum of 30 days. Location is IOCL Bongaigaon, Assam, with inspection governed by IOCL-approved TPI agencies. The bid emphasizes inclusion of all testing, IBR/IGC/NACE/Radiography charges, and country-of-origin inspection for imported content, with no extra charges payable by IOCL. Bidders must prepare for third party release notes on time. Certificates must be uploaded as part of the bid submission. This procurement includes compliance with IOCL’s internal ATC clauses and file attachments linked in the tender documentation.

Technical Specifications & Requirements

  • Product category: Complete coupling equipment for power/rotating machinery (500KW, 984RPM, 6.6KV) as part of IOCL scope.
  • Inspection: Third Party Inspection (TPI) by IOCL-approved agency; all testing/inspection costs included in bid price.
  • Costs included: Destructive testing, IBR/IGC/NACE/Radiography as per IOCL specs; built-in import content inspection accounted for; no extra charges to IOCL.
  • Certificates/Docs: Bidders must upload required certificates; non-submission risks rejection.
  • Delivery terms: Option clause allows up to 25% quantity increase during contract; delivery period adjustments based on original period with minimum 30 days.

Terms, Conditions & Eligibility

  • EMD/Price terms: Not explicitly stated in summary; bid must include all facilities and testing costs in the quoted price.
  • Delivery: Delivery period negotiable under option clause; extended delivery time computed as (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days.
  • Documents for Vendor Code Creation: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by Bank.
  • Acceptance: Bid offers may be rejected if required certificates/documents are not uploaded; ATC and corrigenda apply.

Key Specifications

  • Product/service: complete coupling equipment for 500KW, 984RPM, 6.6KV systems

  • Inspection: IOCL-approved Third Party Inspection (TPI); charges included

  • Testing/Quality: destructive testing, IBR/IGC/NACE/Radiography as per IOCL specs

  • Import content: built-in content inspected in country of origin; charges included

  • Delivery: option clause allows quantity adjustment up to 25%; minimum delivery period 30 days

Terms & Conditions

  • Quantity adjustment up to 25% during contract at contracted rates

  • Delivery period aligns to original delivery period with calculation for extended period

  • TPI charges included; no additional charges payable by IOCL

Important Clauses

Payment Terms

Bid must include all testing/inspection costs; no explicit separate payment terms provided in summary

Delivery Schedule

Delivery period commences from last date of original delivery order; extended time formula with a 30-day minimum

Penalties/Liquidated Damages

Not explicitly detailed in provided data; reference to ATC terms and IOCL contract terms required

Bidder Eligibility

  • Must upload PAN, GSTIN, cancelled cheque, and EFT mandate

  • Must comply with IOCL third-party inspection requirements

  • Must quote inclusive price covering all testing and inspection costs

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Required Documents

1

PAN Card copy

2

GSTIN copy

3

Cancelled Cheque copy

4

EFT Mandate copy certified by Bank

5

Any certificates uploaded as per bid document/ATC

Frequently Asked Questions

Key insights about ASSAM tender market

How to bid in IOCL Bongaigaon coupling equipment tender 2025?

To bid, bidders must submit PAN, GSTIN, cancelled cheque, and EFT Mandate certified by bank, plus all required certificates. The offer must include third party inspection costs and testing charges (destructive testing, IBR/IGC/NACE/Radiography) within the quoted price; adhere to IOCL ATC terms.

What documents are required for IOCL Bongaigaon procurement in Assam?

Required documents include PAN Card, GSTIN, Cancelled Cheque, and EFT Mandate; ensure all attachments align with bid document ATC. Upload certificates as specified to avoid rejection; vendor code creation relies on these documents.

What are the technical specs for IOCL 500KW 6.6KV coupling?

Technical scope covers complete coupling equipment for 500KW, 984RPM with 6.6KV rating; third party inspection mandated; testing charges and IBR/IGC/NACE/radiography costs embedded in bid. No separate internal spec sheet due in summary; refer to IOCL tender file for exact dimensional data.

When is the delivery timeline for IOCL Bongaigaon tender possible extension?

Delivery is governed by the option clause allowing up to 25% quantity change at contract rates; delivery period starts after the last original delivery order date with a minimum extension of 30 days if exercised; extended period uses the formula (increased/original) × original delivery period.

What are the third party inspection requirements for this IOCL tender?

IOCL requires TPI by approved agencies; charges are included in the bid price; you must arrange TPI release notes on time; no time extensions granted for delays in TPI submission; ensure compliance with TPI scope and documentation.

What is included in the bid price for IOCL coupling equipment?

Bid price must include testing, third party inspection, IBR/IGC/NACE/Radiography charges, and all facilities for testing; no additional IOCL charges for inspection or destructive testing; ensure imported content inspection if applicable is included.

Which standards or certifications are required for IOCL Bongaigaon supply?

Standards include IS/IGC/NACE where applicable per IOCL technical specs; while the summary mentions no explicit IS or ISO codes, bidders should refer to IOCL ATC and tender attachments for exact compliance (destructive testing, radiography, and inspection standards).

What are the eligibility criteria for IOCL Bongaigaon procurement 2025?

Eligibility includes providing PAN, GSTIN, EFT Mandate; capability to supply complete coupling equipment with third party inspection; ability to absorb testing/inspection costs within quoted price; adherence to option clause for quantity changes within contract terms.