Mahanadi Coalfields Limited LED Display Installation Angul Odisha 2-year Warranty ISI/IPv6 Ready Tender 2026
Progress
Tender Overview
The procurement is issued by Mahanadi Coalfields Limited (Coal India Limited subsidiary) for the installation & commissioning of a mild steel outdoor LED display at the Angul, Odisha location. Estimated value is ₹648,660 with an EMD of ₹12,973. The scope covers supply, installation, testing, and commissioning at consignee site, with an emphasis on a robust after-sales framework across India and OEM authorization when using distributors. The tender requires IPv6-ready IT equipment and a two-year warranty from final acceptance, supported by OEM warranty certificates at delivery. Unique terms include GST handling by bidders and the need to upload service center details near the consignee location.
Technical Specifications & Requirements
- Product category: mild steel outdoor LED display installation and commissioning
- Scope: Supply, Installation, Testing, Commissioning and Training if included; post-installation support across India
- Connectivity/IT readiness: IPv6 capable equipment from day one
- Manufacturer authorization: OEM/Original Service Provider details required (name, designation, address, email, phone)
- Warranty: 2 years from final acceptance; OEM warranty certificates to be submitted at delivery; after-sales service with local service centers near consignee destinations
- EMD/PBG: EMD options include Demand Draft or Fixed Deposit Receipt with banking proof; hardcopy delivery within 5 days post bid opening
- GST: Bidder bears GST implications; reimbursement to be as per actuals or applicable rates (capped to quoted rate)
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate certified by bank; vendor code creation documents
Terms, Conditions & Eligibility
- EMD options: DD in favor of MCL, or FDR pledged to MCL; scanned proof required with bid; hardcopy within 5 days
- Tax compliance: GST handling as per bidder’s rate; actuals or lower applicable rate
- IT readiness: IPv6-ready equipment from day one
- OEM authorization: required when bidding through authorized distributors; include authorization form/certificate
- Installation scope: implies on-site installation, testing, commissioning at consignee location; training and maintenance support expected
- Warranty/maintenance: 2-year warranty with service centers established in India; detailed post-warranty support plan to be provided
- Documentation requirements: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorizations; technical compliance certificates
- Delivery terms and acceptance: final acceptance triggers warranty start; delivery of hardcopy EMD/FDR as applicable
Key Specifications
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Product/service: installation & commissioning of mild steel outdoor LED display
-
Estimated value: ₹648,660
-
EMD amount: ₹12,973
-
Warranty: 2 years from final acceptance
-
Connectivity: IPv6-ready IT equipment
-
Authorization: OEM/Original Service Provider authorization required
-
Delivery/installation scope: supply, installation, testing, commissioning at consignee location in Angul, Odisha
Terms & Conditions
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EMD via DD in favor of MCL or FDR; hardcopy due within 5 days
-
GST handling as per bidder’s rate; actuals or lower applicable rate
-
IPv6-ready IT equipment required from day one
-
OEM authorization required for authorized distributors
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Two-year warranty with OEM certificates at delivery
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Service centers must be established in India; maintenance plan required
Important Clauses
Payment Terms
GST reimbursement as per actuals or applicable rate; bidder bears GST impact; payment terms tied to final acceptance and delivery
Delivery Schedule
On-site installation, testing and commissioning at consignee location; hardcopy EMD/FDR delivery within 5 days after bid end/opening
Penalties/Liquidated Damages
Details not specified in provided data
Bidder Eligibility
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Must have OEM authorization if bidding through distributors
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Demonstrate ability to install and commission outdoor LED display at a coal sector facility
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Provide service centers/after-sales support coverage in India
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Warranty Period
2 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
INSTALLATION & COMMISSIONING OF MILD STEEL OUT DOOR LED DISPLAY
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
4
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Anugul
Delivery Pincodes
759102
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Debasish Kujur | 759102,LINGARAJ AREA, MAHANADI COALFIELDS LIMITED, AT/PO: Deulbera Colliery | Anugul | Odisha | 759102 | 1 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9785356.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
24-Oct-2026, 6:30 am
Opening Date
25-Oct-2026, 6:30 am
Categories
8
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
OEM authorization form/certificate (if bidding via authorized distributor)
Proof of DD/FDR for EMD and related submission
Service center details near consignee location
Final acceptance certificate or installation completion report (as applicable)
Any OEM warranty certificates to be submitted at delivery
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the LED display installation tender in Angul Odisha 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if bidding via an authorized distributor. Include EMD via DD or FDR, and provide IPv6-ready IT equipment proof. Ensure two-year warranty certificates and service center details near the consignee location.
What are the eligibility criteria for Mahanadi Coalfields LED tender 2026?
Eligibility requires OEM authorization when applicable, ability to supply/install/commission on-site, GST compliance, and established Indian service centers for after-sales support. Provide installation experience in similar projects and financial documents demonstrating capability.
Which documents are mandatory for bid submission in this LED project?
Mandatory documents include PAN card, GSTIN, cancelled cheque, EFT mandate, OEM authorization (if applicable), proof of EMD (DD/FDR) and hardcopy delivery proof within 5 days, along with service center details near the consignee.
What standards or certifications are required for LED display installation?
Equipment must be IPv6-ready from day one; OEM warranty certificates are required at delivery; service centers must be established in India; ensure compatibility with local electrical and safety standards for outdoor LED displays.
What is the EMD amount and payment method for this tender?
EMD is ₹12,973; acceptable forms include Demand Draft in favor of MCL or a Fixed Deposit Receipt pledged to MCL. Upload scanned proof and deliver hardcopy within five days of bid end/opening date.
When is final acceptance and warranty activation for LED installation?
Final acceptance triggers the warranty period, which lasts 2 years. Warranty applies from the date of final acceptance or after completion of installation, testing, and commissioning as applicable, with OEM support as stated in the bid terms.
How to ensure GST reimbursement aligns with actuals for this tender?
bidders must quote GST and bear related GST implications; reimbursement will be based on actuals or the applicable rate, whichever is lower, subject to the quoted GST percentage. Ensure accurate GST filings and documentation.
What maintenance support is expected after LED installation?
The bidder must have a well-established maintenance service group in India, with service centers near consignee locations, capable of timely troubleshooting and on-site visits for LED display issues during the 2-year warranty and beyond.