Office Of The Mamlatdar Daman VPC & Windows Server Tender 2026 Daman & Diu - 64-Bit VM Pack 1500000
Bid Publish Date
15-Oct-2026, 1:14 pm
Bid End Date
05-Nov-2026, 1:00 pm
EMD
₹28,000
Value
₹15,00,000
Location
Progress
Key Highlights
- • 25% quantity and/or duration variation right for buyer, with acceptance required by bidders
- • EMD of ₹28,000 via Account Payee Demand Draft; hard copy required within 5 days of bid end date
- • Escalation matrix for service support must be supplied by bidder or OEM
- • VPC compute environment targeting Microsoft Windows Server 64-bit, 8 cores, 1:4 app/DC mapping
- • No BOQ items; ATC document governs additional terms and conditions
- • Delivery location: DAMAN, 396210; government workload compatibility expected
- • IS/ISO-style standards not specified; ensure government-grade security and scalability
- • Contract may be adjusted up to 25% in scope or duration with consent
Tender Overview
The Office Of The Mamlatdar, Daman invites bids for virtualized compute infrastructure and related software services within the Daman & Diu region. The procurement scope centers on virtual private cloud services, Microsoft Windows Server deployments, and associated application hosting tailored for the Primary DC environment, with an estimated contract value of ₹1,500,000 and an EMD of ₹28,000. The tender emphasizes flexible scope adjustments up to 25% and requires submission via DD with hardcopy delivery within five days of bid opening. This procurement targets compliant vendors capable of delivering secure, scalable, and integration-ready VPC solutions for government workloads. A formal escalation matrix for service support must be provided by bidders, ensuring rapid resolution pathways.
Technical Specifications & Requirements
- Organization: Office Of The Mamlatdar, Daman
- Location: DAMAN, DAMAN & DIU - 396210
- Category/Scope: Virtual Private Cloud (VPC); Microsoft Windows Server; 64-bit architecture; 8 cores; 1:4 primary DC to Application mapping; capacity aligned with a Primary DC environment
- Estimated Value: ₹1,500,000; EMD: ₹28,000
- Payment/Submission: EMD via Account Payee Demand Draft in favor of Chief Electoral Officer Daman & Diu, DD payable at Daman; scanned DD copy required with bid; hardcopy to be delivered within 5 days of bid end/open date
- ATC/ATCs: Buyer-provided ATC with bidder escalation requirements; no BOQ items
- Delivery/Support: Escalation matrix for service support to be provided by bidder/OEM
- Compliance: Ensure secure, scalable VPC deployment compatible with government workloads
Terms, Conditions & Eligibility
- EMD/Guarantee: ₹28,000 via DD; hardcopy delivery within 5 days after bid end/opening
- Scope Variation: Buyer may increase/decrease contract quantity or duration by up to 25%; lump-sum variations allowed with provider consent
- Service Support: Provide an escalation matrix with contact numbers
- Documentation: Submit required technical and financial documents as per ATC; include OEM authorizations if applicable
- Payment Terms: Terms to be defined in contract; ensure compliance with DD-based EMD submission and delivery processes
- ATC Compliance: Follow buyer-added terms (ATC) provided in the uploaded file
Key Specifications
-
Virtual Private Cloud (VPC) compute environment for government workload
-
Microsoft Windows Server deployment (64-bit, 8-core configuration)
-
Primary DC mapping: 1:4 (DC to application hosting ratio)
-
Estimated contract value: ₹1,500,000; EMD: ₹28,000
-
Delivery of DD hardcopy within 5 days of bid end/opening date
Terms & Conditions
-
EMD amount and DD submission with hardcopy delivery timeline
-
Scope variation up to 25% and requirement for bidder acceptance
-
Escalation matrix documentation and service-support commitment
Important Clauses
Payment Terms
EMD via DD; bidder to submit scanned proof and deliver hardcopy within 5 days of bid end/opening; no explicit cash payment terms published
Delivery Schedule
Delivery of service and deployment details to be aligned with government workload timelines; escalation matrix required for service support
Penalties/Liquidated Damages
Not explicitly stated; penalties likely governed by purchaser ATC and contract terms
Bidder Eligibility
-
Experience in VPC and Windows Server deployments for government or large enterprises
-
Demonstrated ability to deliver secure cloud infrastructure with 64-bit Windows Server
-
Financial stability evidenced by latest financial statements
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
75
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Virtual Machine (Compute) - Virtual Private Cloud (VPC); Microsoft Windows Server; 64; 8; 1:4; Application; Primary DC; 500
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
122
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Daman
Delivery Pincodes
396220
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Patel Harshadbhai Khandubhai | 396220,First Floor, Collectorate, Dholar , Moti Daman | Daman | The Dadra And Nagar Haveli And Daman And Diu | 396220 | 2 | - | Planned Duration ( in Months ) : 36 |
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Documents 4
GeM-Bidding-10039799.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar VPC/Windows Server deployments
Financial statements or turnover proof
EMD submission document (DD) and scanned proof
Technical bid documents demonstrating VPC and Windows Server capabilities
OEM authorization or reseller certificate (if applicable)
Escalation matrix for service support
Frequently Asked Questions
Key insights about DAMAN & DIU tender market
How to bid for VPC compute tender in Daman & Diu 2026?
Bidders must submit the EMD of ₹28,000 via Demand Draft to Chief Electoral Officer Daman & Diu, along with scanned proof and a hardcopy delivery within 5 days. Include OEM authorizations, GST, PAN, and technical bid detailing VPC and Windows Server capabilities. ATC documents govern escalation and scope terms.
What documents are required for Daman virtualization tender submission?
Required documents include GST certificate, PAN, experience certificates for VPC/Windows Server deployments, financial statements, EMD DD proof, technical bid materials, OEM authorization, and an escalation matrix for service support to meet ATC demands.
What are the 25% scope variation terms for this tender?
The buyer may adjust contract quantity or duration by up to 25% before contract issuance, and up to 25% after issuance. Bidders must accept revised scope and duration, with Lump Sum variations allowed if service provider consent is obtained.
What are the key technical requirements for the Windows Server deployment?
The tender requests a 64-bit Windows Server environment with 8 cores, in a VPC context, and a 1:4 primary DC to application mapping. Ensure cloud infrastructure supports government security standards and scalable capacity for the Primary DC scenario.
When is the EMD submission deadline for this procurement?
EMD of ₹28,000 must be submitted as a DD to the Chief Electoral Officer Daman & Diu and uploaded with the bid; hardcopy must reach the buyer within 5 days after bid end/opening. Include scanned DD proof in the bid submission.
What is the required escalation mechanism for service support?
Bidders must provide an Escalation Matrix with telephone numbers for service support. This matrix should be aligned with the ATC requirements and enable prompt escalation to OEM or vendor contacts during incidents.