Panchayati Raj Department Bihar Repair, Maintenance & Installation of Plant/Systems 2026 – GRAM PANCHAYAT Hand Pump & Pipelines (GST Inclusive)
Progress
Key Highlights
- • MSE purchase preference for state-registered manufacturers (Udyam online validated)
- • GST-inclusive pricing covering freight/transport charges
- • No revision of quoted rate during contract execution or extension
- • TDS deductions under Income Tax/GST Act (as applicable)
- • Mandatory bidder documents: 3+ years India registration, GST, Shop & Establishment or Incorporation certificate
- • Bid Security Declaration required in lieu of traditional EMD
- • No explicit BOQ items; scope focuses on repair, maintenance, and installation services
Tender Overview
The Bihar Panchayati Raj Department seeks a qualified provider for repair, maintenance and installation of plant/systems and hand pump installations under the GRAM PANCHAYAT program. Tender scope includes pipelines and related service work at Gram Panchayat level in Bihar. The bid emphasizes GST-inclusive rates and freight charges, with procurement conducted via GeM under state MSE reservations. Key differentiator is online validation of Udyam/enterprise credentials and O.M.E. registration, ensuring eligibility for MSE preference. The opportunity targets firms with permanent registration and a minimum service capability to execute on-ground installation and maintenance tasks.
Technical Specifications & Requirements
- No BOQ items available; data highlights include: 3-year Indian business registration minimum; GST registration; Shop & Establishment or Company Incorporation certificate.
- ATC requires bidders to attach: (a) proof of 3+ years registration, (b) GST registration certificate, (c) Shop & Establishment/Company Incorporation certificate, (d) Bid Security Declaration.
- Clause 1: Rate must be GST-inclusive and include all freight/transportation charges; price is not permissible for revision during contract.
- Clause 2: TDS deduction applicable under Income Tax/GST Act; non-fulfillment may trigger GeM actions.
- Clause 3: MSE reservation for eligible state-based manufacturers/OEMs with online validation.
Terms & Eligibility
- EMD not explicitly stated; verification relies on Bid Security Declaration for participation.
- Bidder must be Indian-registered for a minimum of 3 years; provide GST and incorporation/Shop & Establishment certificates.
- No dated BOQ; focus on timely delivery, installation and compliance with GST terms; online eligibility must be validated.
- Purchase preference reserved for eligible State MSEs with Udyam registration; bidder must be OEM/manufacturer to claim benefits.
- Non-compliance with rate acceptance or delivery will trigger GeM action; contract may be revised by up to 25% in quantity/duration.
Key Specifications
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Product/Service category: Repair, Maintenance, and Installation of Plant/Systems/Equipments (Version 2) under GRAM PANCHAYAT
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Estimated value: Not disclosed; scope includes on-ground hand pump installations and pipelines
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Delivery/install location: Gram Panchayat level in Bihar (state-wide scope)
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Standards: Not specified in tender data; efforts emphasize GST compliance and statutory filings
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Experience: Minimum 3 years registered operation in India; OEM authorization if claiming brand-specific requirements
Terms & Conditions
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MME state reservation: eligible bidders must be MSE with valid Udyam and online verification
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GST-inclusive rates with freight/transport charges; no rate revision during order/extension
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Tender requires 3+ years Indian business registration and GST; Bid Security Declaration
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TDS deduction as per Income Tax/GST Act; non-compliance triggers action under GeM policy
Important Clauses
Payment Terms
GST-inclusive rates; no rate revision during contract; TDS deduction as applicable under tax acts
Delivery Schedule
Delivery and installation to Gram Panchayat level within Bihar; no explicit timeframe provided in data
Penalties/Liquidated Damages
GeM policy actions for non-supply or failure to accept order; quantity/duration adjustments up to 25% allowed
Bidder Eligibility
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Indian company/firm registered for at least 3 years
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GST registration and Shop & Establishment/Inc. certificate
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OEM authorization required if brand-specific equipment is proposed
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - GRAM PANCHAYAT BAANK, HAND PUMP INSTALLATION; Pipelines; Service Provider
Delivery Details
Delivery Locations
1
Delivery Cities
Begusarai
Delivery Pincodes
851211
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shambhu Kumar | 851211,GPIC OFFICE BANK | Begusarai | Bihar | 851211 | Project / Lumpsum Based | - | Estimated Cost of Spare/Consumable s/Items on Reimbursement basis in Rs (please input 0 if not applicable) : 1 |
Authority Records
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Documents 7
GeM-Bidding-9845990.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
12
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Required Documents
GST Registration certificate
Permanent registration certificate (Shop & Establishment) or Company Incorporation Certificate
Proof of 3+ years operating in India (registration proof)
Bid Security Declaration (EMD alternative)
Udyam Registration details for MSE reservation eligibility
Any OEM authorization or service capability documents (if claiming OEM-based eligibility)
Frequently Asked Questions
Key insights about BIHAR tender market
How to participate in Bihar GRAM PANCHAYAT repair tender with MSE benefits
Bidders must meet eligibility criteria: 3+ years Indian registration, GST, and Shop & Establishment/Inc. certificate. Online Udyam verification is required to claim state MSE preference. Attach Bid Security Declaration and OEM authorizations if applicable; ensure GST-inclusive pricing and no rate revisions during contract.
What documents are required for Bihar Gram Panchayat installation tender
Submit GST registration, Shop & Establishment or Company Incorporation certificate, proof of 3+ years Indian operation, Bid Security Declaration, and Udyam registration details. If claiming OEM-based eligibility, provide OEM authorization. All documents must be uploaded with the technical bid on GeM.
What are the GST-inclusive pricing terms for this Bihar tender
Quoted rates must include GST and all freight/transport charges; price cannot be revised during the order or any extension. TDS may be deducted as per Income Tax/GST Act; ensure compliance in billing to avoid payment delays.
What is the eligibility for MSE reservation in this GeM bid
MSE benefit applies to state-registered manufacturers with online Udyam validation and buyer-approved documentation. Producers must be OEMs for the offered products; traders cannot claim this preference. Document the online verified Udyam status during bid submission.
When will the Bihar hand pump installation tender be opened
Tender start and end dates are not provided; bidders should monitor GeM portal for submission windows and ensure readiness with GST, registration, and OEM docs. Upon submission, no price revision is allowed during the contract term.
What are the installation delivery requirements for Gram Panchayat works
Delivery must encompass repair, maintenance and installation of hand pumps and pipelines at Gram Panchayat locations in Bihar. While a precise timeframe isn’t specified, bidders should plan for on-site surveys, material transport, and installation teams with proper safety compliance.
What happens if a bidder refuses to accept the order in this GeM bid
Non-acceptance or non-supply triggers GeM policy actions and possible contract termination. Bidders must honor the quoted GST-inclusive rates and fulfill delivery commitments; deviations may result in penalties and future disqualification.
What documentation proves a firm’s minimum 3-year operation in India
Provide a registration certificate, GST registration, and Shop & Establishment or Company Incorporation certificate. Additional references from previous similar projects may be helpful; ensure dates and legal names match the bidder profile for GeM validation.