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GEM

Food Corporation Of India Desktops Laptops Peripherals Printer AM Service 2026

Bid Publish Date

01-Jan-2026, 3:55 pm

Bid End Date

12-Jan-2026, 11:00 am

Value

₹30,000

Location

MALDA , WEST BENGAL

Progress

Issue01-Jan-2026, 3:55 pm
AwardPending
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Quantity

24

Bid Type

Two Packet Bid

Categories 2

WATER LEVEL RECORDER BARREL

Tender Overview

The Food Corporation Of India (DoP&D) intends to award an Annual Maintenance Service for desktops, laptops and related peripherals including HP monochrome printers with separate drums and toners. Estimated value is ₹30,000. The procurement involves multiple hardware categories managed by the organization’s Department of Food and Public Distribution. Although start/end dates and location specifics are not disclosed, the scope covers routine maintenance for IT hardware and associated consumables under the mentioned category. A defining element is the inclusion of HP printers and consumables, signaling OEM-aligned support. The ATC indicates quantity/duration adjustments up to 25% at contract issuance or revision, shaping bidder risk and planning considerations.

Technical Specifications & Requirements

  • Procurement scope includes: Desktops, Laptops, and Peripherals with emphasis on HP Monochrome Printer devices, including drums and toners.
  • Estimated value: ₹30,000; precise itemized BOQ is currently unavailable (Total BOQ items: 0).
  • Brand focus: HP printers mentioned; no other model/brand requirements documented.
  • No technical performance metrics, warranty terms, or installation requirements are provided in the tender data.
  • Acknowledges ATC/option clause allowing ±25% quantity or duration revision; bidders must prepare for potential scope adjustment.

Terms, Conditions & Eligibility

  • EMD amount not specified in the tender; no explicit value or payment mechanism documented.
  • Quantity/duration flexibility up to 25% as per Buyer Added ATC; post-issue adjustments allowed within this threshold.
  • Documents: typical bid submission items likely required (GST, PAN, experience certificates, financials, OEM authorizations), though exact list is not enumerated in the provided terms. Ensure readiness of standard commercial and technical bids.
  • No explicit delivery timelines, payment terms, warranty, or penalty clauses are stated in the data; bidders should seek clarifications for these critical terms.

Key Specifications

  • Product/service names: Desktops, Laptops, Peripherals, HP Monochrome Printer with separate Drum and Toner

  • Estimated value: ₹30,000

  • Brand/ OEM: HP (printers mentioned)

  • BOQ items: 0 (no detailed itemization available)

  • Standards/Compliance: Not specified

  • Warranty/Support: Not specified

Terms & Conditions

  • ATC allows contract quantity or duration adjustment up to 25% at the time of issue and post-issue

  • EMD amount and payment terms are not explicitly specified in the tender

  • Delivery timelines, installation requirements, and warranty terms are not disclosed

  • Submission requirements align with standard bid documents and OEM authorizations for HP printers

Important Clauses

Payment Terms

No explicit payment terms are provided in the tender data; bidders should seek clarity on advance, milestone, or on-delivery payment conditions

Delivery Schedule

No delivery schedule or installation timelines are specified; bidders should obtain explicit delivery and service response times

Penalties/Liquidated Damages

No LD or penalty framework defined in the provided terms; bidders should verify penalties for delays or non-performance with the procuring body

Bidder Eligibility

  • Experience in maintenance services for desktops, laptops, and peripheral devices

  • Ability to provide HP printer spares and consumables (drums, toners)

  • Compliance with standard tender documents (GST, PAN, financials) and OEM authorizations

Past Similar Tenders (Historical Results)

5 found

Annual Maintenance Service - Desktops, Laptops and Peripherals - Multifunction Printer ( Monochrom

Employees Provident Fund Organisation (epfo)

TINSUKIA, ASSAM

Posted: 11 February 2025
Closed: 21 February 2025
GEM

Annual Maintenance Service - Desktops, Laptops and Peripherals - Multifunction Printer ( Monochrom

National Investigation Agency (nia)

Posted: 6 December 2024
Closed: 14 December 2024
GEM

Annual Maintenance Service - Desktops, Laptops and Peripherals - Multifunction Printer ( Monochrom

Indian Army

KANPUR NAGAR, UTTAR PRADESH

Posted: 19 August 2025
Closed: 26 August 2025
GEM

Annual Maintenance Service - Desktops, Laptops and Peripherals - Desktop PC; hp,Annual Maintenance

N/a

BAREILLY, UTTAR PRADESH

Posted: 4 March 2025
Closed: 15 March 2025
GEM

Annual Maintenance Service - Desktops, Laptops and Peripherals - Multifunction Printer ( Monochrom

Directorate Of Technical Education

AHMEDABAD, GUJARAT

Posted: 5 June 2025
Closed: 17 July 2025
GEM

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Historical Data

Required Documents

1

GST registration certificate

2

PAN card

3

Company/Organization incorporation document

4

Experience certificates for similar maintenance of desktops, laptops and peripherals

5

Financial statements (audited or provisional)

6

EMD deposit proof (if applicable in final terms)

7

Technical bid detailing service capabilities and method statements

8

OEM authorization/partnership letter for HP printers

9

Any prior relevant service contracts or performance certificates

Frequently Asked Questions

Key insights about WEST BENGAL tender market

What documents are required for the FCI maintenance tender 2026?

Bidders should prepare GST registration, PAN, company registration, experience certificates for IT maintenance, financial statements, OEM authorization for HP devices, and technical bid. While the exact list isn’t spelled out, these items align with typical government procurement submissions for IT maintenance.

How to bid for HP printers maintenance under FCI 2026 tender?

Submit a technical bid detailing service capability for desktops, laptops, and HP monochrome printers with drums and toners. Include OEM authorization, financials, and experience. Ensure readiness for up to 25% quantity/duration adjustments as per ATC. Clarify payment terms in pre-bid queries.

What are the eligibility criteria for FCI maintenance tender in 2026?

Eligibility includes prior maintenance experience for desktops, laptops, and peripherals, ability to supply HP printer consumables, GST and PAN validity, and demonstrated financial stability. OEM support for HP devices is a probable requirement; verify through the final ATC or corrigendum.

What standards or certifications are required for HP printer maintenance?

No specific standards are cited in the data; bidders should confirm whether ISI/ISO certifications or HP-authorized service credentials are required. Expect documentation proving service capability, spare parts availability, and warranty support commitments.

When is the deadline for submitting the HP printers maintenance bid 2026?

The tender data provided does not include submission deadlines; bidders must monitor the official portal and ATC updates for the final dates. Prepare all documents in advance to ensure timely submission once dates are published.

What are the delivery and installation expectations for FCI 2026 tender?

No explicit delivery schedule is provided; bidders should request explicit delivery timelines, service response times, and installation support requirements. Align your proposal with potential post-award service windows and on-site deployment plans.

How to handle quantity adjustments under the ATC for this tender?

The ATC allows up to 25% increase or decrease in contract quantity or duration at contract issue and after award. Plan with scalable resources and flexible staffing to adapt to scope changes while maintaining service quality.

What should HP printer service bidders prepare beyond basic maintenance?

Beyond routine maintenance, bidders should provide HP OEM spare parts availability, drum and toner supply plans, service level commitments, and clear escalation paths. Include warranty/AMC options and proven track record in HP device servicing.