Indian Army Travel & Logistics Tender 52-Seater AC Bus, Photography, Apparel & Mementos - Rajasthan Delhi Trip 2026
Bid Publish Date
16-Sep-2026, 10:19 am
Bid End Date
01-Oct-2026, 9:00 am
Value
₹19,97,000
Location
Progress
Key Highlights
- • Critical requirement: 25% quantity adjustment right at contract award and during currency, with proportional delivery time adjustments.
- • Brand/AP/Clothing specifics: Clothing items may require pre-dispatch inspection with a reference sample to be treated as part of the quantity.
- • Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; GST portal payment proof; GST invoice compliance is mandatory.
- • Merchandise mix includes apparel (track suits, T‑shirts, shoes, caps, trolley bags), insignia medallions, water bottles, mementos, flex with frame, and travel/meal services.
- • Financials: bidder turnover consideration over the last three financial years; audited statements or CA certificate required.
Tender Overview
The Indian Army (Department of Military Affairs) invites bids for a comprehensive travel and support package, including a 52 Seater AC Bus travel between Poonch, Agra, Fatehpur Sikri, Jaipur, New Delhi and back, plus on-ground services such as photography, apparel (track suit, T‑shirt, shoes, cap, trolley bag), insignia items (medallion, water bottle), meals (breakfast, lunch, dinner, refreshments), a memento for dignitaries enroute, a flex with frame, local sightseeing tickets, and miscellaneous items. The estimated contract value is ₹1,997,000. The scope encompasses transport, hospitality, merchandise, and documentation support, with potential quantity adjustments up to 25% under the option clause. The tender emphasizes compliance with payment and invoicing norms via GeM and a turnover criterion for bidders. Location details are not specified in the data supplied, but the procurement clearly targets military travel support services for organized tours. Unique aspects include a combined logistics and souvenir package with mandatory GST/PAN/EFT documentation and sample inspection rules for clothing items when applicable.
Key Specifications
-
- 52 Seater AC bus travel provision across specified cities
-
- Merchandise bundle: track suit, T‑shirt, shoes, cap, trolley bag, insignia medallion, water bottle, and flex with frame
-
- Meals: breakfast, lunch, dinner, and refreshments during tour
-
- Mementos for dignitaries enroute; local sightseeing tickets
-
- Documentation: GST-compliant invoicing, PAN, GSTIN, EFT mandate
Terms & Conditions
-
Option clause allows up to 25% quantity variation at contracted rates
-
GST invoice compliance and GeM-based payment flow required
-
Turnover criteria apply with certified financial evidence
-
Pre-dispatch inspection may apply for clothing items when elected
-
Non-toxic health-safe product requirement; MSDS for toxic items
Important Clauses
Payment Terms
Invoices must be GST-compliant; GST portal payment confirmation required; EFT mandate and bank details to be provided.
Delivery Schedule
Delivery period linked to last date of original delivery order; option extension based on quantity adjustment with minimum 30 days.
Penalties/Liquidated Damages
Penalties or LD terms not explicitly provided in data; adherence to standard GeM terms expected.
Bidder Eligibility
-
Minimum average annual turnover as specified in bid document (last 3 years)
-
Proven experience in managing multi-city travel/logistics and apparel merchandise supply
-
Compliance with GST, PAN, EFT mandates and GeM invoicing requirements
Tender Data
Bid Details
Quantity
343
Category
Travel Fare from Poonch to Agra, Fatehpur Sikri, Jaipur, New Delhi and back by AC Bus -52 Seater
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Past Performance
30 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Travel Fare from Poonch to Agra, Fatehpur Sikri, Jaipur, New Delhi and back by AC Bus -52 Seater , Photography , Track Suit , T-Shirt , Shoes , Cap , Trolley Bag , Medallion , Water Bottle -Insignia , Meal - Breakfast, Lunch and Dinner and refreshment during tour , Memento to all dignitaries enroute , Flex with Frame , Ticket fare for local sightseeing , Miscellaneous
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
2
Pre-Bid & Qualification
Pre-Bid Date
21-09-2026 09:00:00
Pre-Bid Venue
16 Rashtriya Rifles Battalion (SIKH) Draba- 185121
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Poonch
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Poonch | Poonch | - | - | 12 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9830918.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
14 Items Sign in to view GEM price trends Sign in for GEM prices
Travel Fare from Poonch to Agra, Fatehpur Sikri, Jaipur, New Delhi and back by AC Bus -52 Seater
Travel Fare from Poonch to Agra, Fatehpur Sikri, Jaipur, New Delhi and back by AC Bus -52 Seater
Photography
Photography
Track Suit
Track Suit
T-Shirt
T-Shirt
Shoes
Shoes
Cap
Cap
Trolley Bag
Trolley Bag
Medallion
Medallion
Water Bottle -Insignia
Water Bottle -Insignia
Meal - Breakfast, Lunch and Dinner and refreshment during tour
Meal - Breakfast, Lunch and Dinner and refreshment during tour
Memento to all dignitaries enroute
Memento to all dignitaries enroute
Flex with Frame
Flex with Frame
Ticket fare for local sightseeing
Ticket fare for local sightseeing
Miscellaneous
Miscellaneous
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Travel Fare from Poonch to Agra, Fatehpur Sikri, Jaipur, New Delhi and back by AC Bus -52 Seater | Travel Fare from Poonch to Agra, Fatehpur Sikri, Jaipur, New Delhi and back by AC Bus -52 Seater | 12 | days | emman | 15 | |
| 2 | Photography | Photography | 1 | days | emman | 15 | |
| 3 | Track Suit | Track Suit | 40 | numbers | emman | 15 | |
| 4 | T-Shirt | T-Shirt | 40 | numbers | emman | 15 | |
| 5 | Shoes | Shoes | 40 | numbers | emman | 15 | |
| 6 | Cap | Cap | 40 | numbers | emman | 15 | |
| 7 | Trolley Bag | Trolley Bag | 40 | numbers | emman | 15 | |
| 8 | Medallion | Medallion | 40 | numbers | emman | 15 | |
| 9 | Water Bottle -Insignia | Water Bottle -Insignia | 40 | numbers | emman | 15 | |
| 10 | Meal - Breakfast, Lunch and Dinner and refreshment during tour | Meal - Breakfast, Lunch and Dinner and refreshment during tour | 40 | numbers | emman | 15 | |
| 11 | Memento to all dignitaries enroute | Memento to all dignitaries enroute | 6 | numbers | emman | 15 | |
| 12 | Flex with Frame | Flex with Frame | 2 | numbers | emman | 15 | |
| 13 | Ticket fare for local sightseeing | Ticket fare for local sightseeing | 1 | job | emman | 15 | |
| 14 | Miscellaneous | Miscellaneous | 1 | job | emman | 15 |
Categories
8
Corrigendum Updates
1 Update Update
Extended Deadline
01-Oct-2026, 3:30 am
Opening Date
02-Oct-2026, 3:30 am
Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque
EFT Mandate certified by bank
GST invoice and GST portal payment screenshot (GeM invoicing)
Audited Balance Sheets or CA certificate for turnover (last 3 years)
Any OEM authorizations or vendor code creation documents if applicable
Product-specific samples/reference samples only if pre-dispatch inspection is selected for clothing
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the Indian Army travel logistics tender 2026 in India?
Bidders should submit PAN, GSTIN, cancelled cheque, and EFT mandate with the bid; ensure GeM invoicing readiness, GST portal payment evidence, and turnover documentation for the last three financial years; meet the option clause and delivery terms.
What documents are required for the Indian Army travel package bid 2026?
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, GST invoice and payment screenshot, turnover certifications (audited accounts or CA certificate), and any OEM authorizations; pre-dispatch clothing samples only if inspection is selected.
What is the estimated contract value and scope for the Army tour package?
Estimated value is ₹1,997,000 for an integrated package including AC bus travel, meals, apparel, insignia, mementos, photography, and local sightseeing; quantity adjustments up to 25% are allowed at contracted rates.
What are the essential standards or compliance requirements for clothing items?
Clothing may require a pre-dispatch inspection; reference samples must be identified and sealed; reference samples become part of the supplied quantity with cost borne by Buyer.
When is invoicing and payment processed for the GeM-based travel tender?
Invoices must be GST-compliant; upload GST invoice and payment screenshot on the GST portal; payment follows GeM terms after verification of GST compliance and EFT mandates.
What is the option clause and how does it affect delivery timelines?
Option clause allows up to 25% quantity variation; delivery time scales with the increased quantity using the formula (increased quantity ÷ original quantity) × original delivery period, minimum 30 days.
Who qualifies as eligible bidders for this Army tour logistics tender?
Eligibility includes meeting turnover criteria over the last three years, demonstrated travel/logistics and merchandise supply experience, and compliance with GST/PAN/EFT documentation and GeM invoicing requirements.
What items are included in the merchandise and meal provisions for this bid?
Merchandise includes track suit, T‑shirt, shoes, cap, trolley bag, insignia medallion, water bottle, and flex with frame; meals cover breakfast, lunch, dinner, and refreshments during the tour, plus mementos for dignitaries.