Vijayapura District Panchayats Facility Management Services Tender Karnataka 2026 – 25% Quantity/Duration Flexibility, OEM Authorization, IS/SSL Certifications
Progress
Quantity
1
Bid Type
Two Packet Bid
Key Highlights
- • Consortium bid allowed with one leader; equal責 any member bears full execution responsibility
- • Malicious Code Certificate required; prevents malware activation and IP infringements
- • OEM/Manufacturer Authorization form mandatory for all bids with complete contact details
- • Products must have at least 7 years residual market life; not declared end-of-life by OEM
- • Delivery and installation at President and PDO, Golasangi, Nidagundi Taluk, Vijaypur District, Karnataka
- • Contract quantity or duration may be adjusted by ±25% at issue and post-issue
- • Non-toxic materials requirement; MSDS documentation for toxic substances if applicable
- • No BOQ items; scope focuses on facility management services, installation, commissioning and consumables
Categories
12
Tender Overview
Vijayapura District Panchayats invites a lump-sum facility management services contract for supply, installation, commissioning and testing of equipment, with consumables included in contract cost. The scope spans a single address in Karnataka: President and PDO, Golasangi, Nidagundi Taluk, Vijaypur District. The agreement allows a +/-25% adjustment in contract quantity or duration at issue and post-issue, aligning with project needs. Bidders must ensure non-obsolescence, with a minimum market life of 7 years for offered products, and comply with consortium arrangements if needed.
Technical Specifications & Requirements
- No explicit itemized BOQ exists; tender emphasizes end-to-end FM services, installation and commissioning within scope, and consumables included.
- Mandatory certificates: Malicious Code Certificate confirming absence of embedded malware and no IP infringements; Manufacturer/OEM Authorization with full contact details for service delivery; non-toxic material compliance.
- Consortium: permitted with equal responsibility for execution; lead firm to be identified; IT/OT integration capabilities may be required.
- Compliance expectations: products should not be declared end-of-life during the contract term; assets must be compliant with health/safety standards; delivery and installation at the Karnataka address specified above.
Terms, Conditions & Eligibility
- Quantity/duration flexibility: +/- 25% at contract issuance and execution.
- Delivery/installation at: Golasangi, Nidagundi Taluk, Vijaypur District, Karnataka.
- Financial standing: bidder must not be in liquidation or bankruptcy; an undertaking must be uploaded.
- Mandatory documents include OEM authorization, malicious code certificate, and non-obsolete product assurances; no explicit EMD amount is stated in available data; bidders should prepare standard bid security as per policy.
- Compliance: no subcontracting without prior written consent; all materials must be non-toxic or HS/MSDS available for toxic items.
Key Specifications
-
Consortium bidding allowed with shared responsibility
-
Malicious Code Certificate to certify no embedded malware
-
OEM authorization certificate with complete contact details
-
Non-obsolescence assurance: offered products must have ≥7 years residual market life
-
Tangible delivery address: Golasangi, Nidagundi Taluk, Vijaypur District, Karnataka
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Consumables included within contract price; installation and testing covered
Terms & Conditions
-
EMD/payment terms unspecified; bidders should confirm bid security per policy
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Delivery/installation at Karnataka location; schedule to be agreed
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Authority to subcontract requires prior written consent from buyer
Important Clauses
Payment Terms
Not explicitly stated; bidders should verify contract payment framework and any advance or milestone payments during final negotiations
Delivery Schedule
Delivery and installation must occur at the specified Karnataka address; timing to be defined in contract
Penalties/Liquidated Damages
Not defined in available data; bidders should seek explicit LD clauses during bid finalization
Bidder Eligibility
-
Not under liquidation, bankruptcy, or court receivership
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Offer non-obsolete products with ≥7 years residual market life
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Allow consortium with clear leadership and equal responsibility
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Provide OEM authorization and Malicious Code Certificate
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - As per scope of work; Supply installation commissioning and testing of equipments as per scope of work; Consumables to be provided by service provider (inclusive in contract cost)
Authority Records
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Documents 5
GeM-Bidding-8863508.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar facility management/installation projects
Financial statements (last 2 years) or solvency certificate
Bid security/EMD as per prevailing bid policy (amount not specified in data)
OEM/manufacturer authorization certificate
Malicious Code Certificate
Technical compliance certificates (if applicable)
Consortium undertaking (if applicable) detailing equal responsibilities
Corrigendum Updates
1 Update Update
Extended Deadline
02-Feb-2026, 9:00 am
Opening Date
02-Feb-2026, 9:30 am
Technical Results
| S.No | Seller | Date | Status |
|---|---|---|---|
| 1 | JANI PATEL CONTRACTOR & ALL MATERIAL SUPPLIER Under PMA | 01-02-2026 22:48:35 | |
| 2 | RAGHU CONTRACTOR Under PMA | 02-02-2026 05:44:37 | |
| 3 | SECURITY AND INTELLIGENCE SERVICES BUREAU Under PMA | 30-01-2026 21:34:22 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | JANI PATEL CONTRACTOR & ALL MATERIAL SUPPLIER( MSE Social Category:General ) Under PMA | Item Categories : Facility Management Services - LumpSum Based - As per scope of work; Supply installation commission |
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for facility management services in Vijayapura district Karnataka?
To bid, prepare OEM authorization, Malicious Code Certificate, and non-obsolete product assurances; ensure consortium capability if needed and meet the 7-year residual market life requirement. Include standard bid security, GST, PAN, and financial statements; delivery at Golasangi, Nidagundi Taluk, Vijaypur District.
What documents are required for the Vijayapura FM bid in Karnataka?
Submit GST certificate, PAN card, two years of financial statements, experience certificates for similar FM projects, OEM authorization, Malicious Code Certificate, and non-obsolescence proof; include consortium undertaking if applicable and any MSDS for toxic materials.
What are the OEM authorization requirements for this Karnataka tender?
Provide an OEM authorization certificate with full company name, address, email, and phone number; ensure authorization covers installation, commissioning, and after-sales support for the proposed equipment.
What are the delivery requirements for the Karnataka facility management contract?
Delivery and installation must occur at President and PDO, Golasangi, Nidagundi Taluk, Vijaypur District, Karnataka; schedule to be finalized in the contract, with potential ±25% quantity/duration adjustments allowed.
What is the 25% adjustment clause in this tender?
The buyer may adjust contract quantity or duration by up to ±25% at contract issue and after issuance; bidders must accept revised quantities or durations without dispute.
How to verify product life and obsolescence for this Karnataka bid?
Offer products with at least 7 years residual market life; avoid items labeled end-of-life by the OEM during the contract period; provide documentation showing lifecycle status.
What security and compliance certificates are required for submission?
Submit a Malicious Code Certificate, non-toxic material declarations, and OEM authorization; ensure all materials comply with health/safety standards; provide MSDS for any toxic items if applicable.
What is the scope of consumables in this lump-sum FM contract?
Consumables are included in the contract cost; verify the exact list with the buyer to ensure coverage, and clarify any replenishment terms during contract finalization.
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Documents 5
GeM-Bidding-8863508.pdf
Main Document
Other Documents
OTHER
Scope Of Work Document
SCOPE_OF_WORK
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS