Indian Army Oil & Mechanical Spare Parts Tender DODA Jammu & Kashmir 2026
Bid Publish Date
09-Oct-2026, 10:43 pm
Bid End Date
20-Oct-2026, 9:00 am
Location
Progress
Key Highlights
- • Must submit 12-item automotive spare parts package including oil/fuel filters and clutch components
- • Option clause enabling 25% quantity increase/decrease with adjusted delivery timelines
- • Delivery schedule anchored to last delivery order date with minimum 30 days extension
- • Turnover evidence required: three-year average turnover or CA certificate; exact threshold in bid document
- • Vendor code creation requires PAN, GSTIN, cancelled cheque, and EFT mandate
- • Scope restricted to supply of Goods; installation/ services not included
- • BOQ items listed as N/A indicating final quantities to be determined during award
Tender Overview
The Indian Army, Department of Military Affairs, invites bids for a range of automotive spare parts including Oil Filter, Fuel Filter, Air Cleaner, Wheel Nut, Shoe Brake, Chain Sprocket Set, Clutch Cable, 352 Dia Clutch Disc Assembly, Sleeve Cylinder Assembly, Cover Assembly Clutch, along with other related components, to be supplied to the DODA region of Jammu & Kashmir. The scope is limited to supply of Goods with an estimated value not disclosed and no explicit quantity data in the BOQ. The tender emphasizes flexible quantities under option clauses and requires compliance with bidder turnover criteria and essential vendor documentation. The procurement targets proven supply capability for government-scale auto parts, with a focus on meeting Indian Army logistics standards and timely delivery from the order date. Unique aspects include a multi-item automotive spare parts package and a defined but flexible delivery window under option clauses. Categories indicate heavy emphasis on defensive/vehicular maintenance components.
Technical Specifications & Requirements
- No explicit technical specifications or performance standards are provided in the tender data.
- BOQ lists 12 items with unspecified quantities and units (N/A), implying multiple line items may be added during contract finalization.
- The ATC terms and conditions highlight scope modesty: “Only supply of Goods” and a flexible quantity mechanism up to 25% variance.
- Bidder turnover criteria are required with three years of financial history; audited balance sheets or CA certificates must be uploaded.
- Bidder must provide PAN, GSTIN, cancelled cheque, and EFT mandate as part of vendor code creation.
Terms, Conditions & Eligibility
- Option Clause allows 25% quantity variation at contract placement and during currency, with recalculated delivery time based on (increased quantity ÷ original quantity) × original delivery period, min 30 days.
- Scope of supply is limited to supply of Goods; no services included.
- Turnover criterion requires minimum average annual turnover over last three years; exact value to be stated in bid document.
- Required documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate; vendor code creation prerequisites.
- ATC indicates tender-specific terms uploaded separately; comply with all terms for bid submission.
Key Specifications
-
Product categories: Oil Filter, Fuel Filter, Air Cleaner, Wheel Nut, Shoe Brake, Chain Sprocket Set, Clutch Cable, 352 Dia Clutch Disc Assembly, Sleeve Cylinder Assembly, Cover Assembly Clutch
-
Quantities: N/A in BOQ; final quantities to be determined during contract; up to 25% variation allowed
-
Standards/Compliance: Not specified in data; bidders should prepare to meet typical Army automotive standards
-
Delivery: Timeframe linked to last delivery order date; minimum 30 days extension if option exercised
-
Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; turnover documentation required
Terms & Conditions
-
25% quantity variation permitted with adjusted delivery timeline
-
Supply scope limited to goods; no service component
-
Three-year turnover evidence required; exact threshold in bid doc
Important Clauses
Payment Terms
EMD not stated; payment terms aligned with government procurement practice per ATC; detailed in vendor ATC file
Delivery Schedule
Delivery period starts from last date of original delivery order; minimum extension 30 days; extension calculated by (increased quantity ÷ original quantity) × original delivery period
Penalties/Liquidated Damages
Not explicitly specified in data; penalties, if any, to be detailed in ATC and contract
Bidder Eligibility
-
Three-year average annual turnover requirement with supporting documents
-
Capability to supply 12 automotive parts in a government procurement context
-
Compliance with PAN, GSTIN, bank EFT mandate, and vendor code prerequisites
Tender Data
Bid Details
Quantity
12
Category
Oil Filter
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Oil Filter , Fuel Filter , Air Cleaner , Wheel Nut , Shoe Comp Brake , Chain Sprocket Set , Clutch Cable , 352 Dia Clutch Disc Assy , Sleeve Cylinder Assy , Cover Assy Clutch
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Doda
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Doda | Doda | - | - | 1 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-10014035.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
12 Items Sign in to view GEM price trends Sign in for GEM prices
Oil Filter
Oil Filter
Fuel Filter
Fuel Filter
Air Cleaner
Air Cleaner
Wheel Nut
Wheel Nut
Shoe Comp Brake
Shoe Comp Brake
Chain Sprocket Set
Chain Sprocket Set
Clutch Cable
Clutch Cable
Oil Filter
Oil Filter
Air Cleaner
Air Cleaner
352 Dia Clutch Disc Assy
352 Dia Clutch Disc Assy
Sleeve Cylinder Assy
Sleeve Cylinder Assy
Cover Assy Clutch
Cover Assy Clutch
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Oil Filter | Oil Filter | 1 | nos | buy1@ts | 30 | |
| 2 | Fuel Filter | Fuel Filter | 1 | nos | buy1@ts | 30 | |
| 3 | Air Cleaner | Air Cleaner | 1 | nos | buy1@ts | 30 | |
| 4 | Wheel Nut | Wheel Nut | 1 | nos | buy1@ts | 30 | |
| 5 | Shoe Comp Brake | Shoe Comp Brake | 1 | nos | buy1@ts | 30 | |
| 6 | Chain Sprocket Set | Chain Sprocket Set | 1 | nos | buy1@ts | 30 | |
| 7 | Clutch Cable | Clutch Cable | 1 | nos | buy1@ts | 30 | |
| 8 | Oil Filter | Oil Filter | 1 | nos | buy1@ts | 30 | |
| 9 | Air Cleaner | Air Cleaner | 1 | nos | buy1@ts | 30 | |
| 10 | 352 Dia Clutch Disc Assy | 352 Dia Clutch Disc Assy | 1 | nos | buy1@ts | 30 | |
| 11 | Sleeve Cylinder Assy | Sleeve Cylinder Assy | 1 | nos | buy1@ts | 30 | |
| 12 | Cover Assy Clutch | Cover Assy Clutch | 1 | nos | buy1@ts | 31 |
Categories
8
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Required Documents
PAN Card
GSTIN
Cancelled Cheque
EFT Mandate certified by Bank
Audited Balance Sheets or CA certificate showing last 3 years turnover
Technical bid documents and OEM authorisations (if required)
Any vendor code creation documents requested in ATC
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for the Indian Army oil filter tender in DODA JK 2026?
Bidders must submit PAN, GSTIN, cancelled cheque, and EFT mandate along with turnover proof covering last three years. Ensure 12-item auto parts package qualifies under 'Only supply of Goods' and adhere to the 25% quantity variation option. ATC terms govern payment and delivery specifics.
What documents are required for the Indian Army procurement bid in Jammu and Kashmir?
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate, and turnover evidence (audited balance sheets or CA certificate). Also provide technical bid documents and OEM authorisations if required by ATC, plus vendor code creation forms.
What are the delivery time implications under the option clause for this tender?
Delivery time extends from the last date of the original delivery order; additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. The purchaser may extend up to the original delivery period during option exercise.
What is the scope of supply for the 12-item package tender?
Scope is strictly the supply of Goods for 12 automotive components, not installation or services. The BOQ lists 12 items with N/A quantities, indicating final quantities are established at contract award and may vary up to 25%.
Which standards or certifications are required for this Indian Army part tender?
Explicit standards are not detailed in the data; bidders should anticipate standard government procurement automotive norms and provide OEM authorisations or certifications as per ATC. Ensure IS-related or industry-standard compliance is ready if specified in the ATC.
What is the minimum turnover requirement for bidders in this procurement?
Bidders must meet the minimum average annual turnover over the last three years as stated in the bid document. If the bidder is younger than three years, turnover is calculated on completed financial years post-incorporation; exact value to be confirmed in the bid document.
What documents are needed for vendor code creation in this tender?
Submit PAN, GSTIN, Cancelled Cheque, and an EFT Mandate certified by the bank. These are required to create the Vendor Code and participate in the procurement process.
How are payments processed for supply-only procurement in this Army tender?
Payment terms are defined in the ATC and contract; since the data does not specify amounts, bidders should refer to the vendor ATC for the exact schedule (e.g., milestone-based or against delivery) and ensure compliance with GST and banking details.